Best calendar app of 2024

Keep organized in the office or on the go

Best overall

Best simple, best for windows, best for business, best for productivity, best for apple, best for tasks, best third-party, best for meetings, best for linux, best free apple.

  • How we test

The best calendar apps make it simple and easy for you to set reminders, schedule events, and overall better organize your time.

1. Best overall 2. Best simple 3. Best for Windows 4. Best for business 5. Best for productivity 6. Best for Apple 7. Best for tasks 8. Best third-party 9. Best for meetings 10. Best for Linux 11. Best free Apple 12. FAQs 13. How we test

Whether you're running your own business or an employee, chances are there aren't enough hours in the day to get everything you want done completed. Having a normal calendar app is great if you want to simply make note of big individual events such as business meetings or even time off, but there's more to calendar apps than this. The best go beyond creating basic timeblocked entries by making reminders, scheduling meetings, and planning out your days, weeks, and months to ensure you're using your time as efficiently as possible. 

At the same time, the best calendar apps will allow you to plan seamlessly across all of your devices with cloud syncing. This means you can add an entry to your calendar on your smartphone and then later review or edit it on your desktop computer or laptop when you’re back at work. While this requires an active Internet connection, viewing and even editing a calendar can usually be done offline, with the app then handling the sync when it reconnects later on.

Additionally, the best calendar apps allow you to see your work calendar, personal calendar, and even your shared calendars all in the same place. The ability to switch between these can help with productivity because when you're working you probably don't want to be distracted with personal events, and conversely when you're at home and trying to relax you don't want to work to intrude on that.

Overall, the best calendar apps are more than just calendars, but more like a simple form of virtual assistant that makes it simple and easy to organize your busy life.

Below we've listed what we think are the best calendar apps currently available.

We've also listed the best time management app .

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The best calendar app of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

1. Google Calendar

Our expert review:

Reasons to buy

Reasons to avoid.

If you have a Gmail account, then you already have access to and are likely familiar with Google Calendar. This calendar app is available on the web and the company’s own operating systems : Android and ChromeOS. Given the company’s strong foothold, plenty of other apps are available for all of the major operating systems including iPhone users. Just like with Gmail, Google Docs, and the rest of Google’s products, Google Calendar is completely free to use making it one of the most attractive propositions, though you do get access to a few more features when you sign up for a business-focused Google Workspace subscription.

Unlike other calendar apps that try to cram in as much as possible, Google Calendar relies on a simple and professional design to keep your calendar tidy. It’s certainly aesthetically pleasing, but some power users may find it hard to find all the settings and options they may require. You can view one day, four days, a week, a month, or even a whole year at one time.

It’s designed to work with the rest of Google’s services, which are becoming increasingly integrated in an era where the company is focusing on saving users time with artificial intelligence, like its chatbot Bard. There are colorful cards for each month, and events like flights from your Gmail automatically show up in your calendar as well as video calling entries from the company’s own platform, Meet . Events can also be organized by sorting them into separate calendars or color-coded by their category.

The biggest strength of Google Calendar is that it’s a cloud-based app that syncs across all of your devices. This means that whether you’re at your computer or on your smartphone, as long as you’re signed into your Google account, you’ll have access to your calendar with notifications as well. Like many of its rivals from leading tech companies, it has some unique limitations that require you to have a Google account to get the most out of it, so while you can certainly sync a Google Calendar with most other clients and apps, it’ll be at its best on its own.

Read our full Google Calendar review .

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2. Calendar.com

After testing out every other calendar app on the market and discovering that most users weren’t happy with the solutions available, the developers of Calendar.com first released their own calendar on the web, Android, and iOS back in 2009. 

Calendar.com includes all of the features you’d expect from one of the best calendar apps. You can view your schedule by day, week, month, or year and easily share your calendar with others. It clearly has business customers in mind with handy additions like analytics (breakdowns of how you spend your time), easy scheduling and syncing with colleagues, and even some small AI boosts to make scheduling slicker.

However, it also includes the ability to embed calendars in web pages and has integrations with both Zapier and Zoom . Free users also have the ability to set up meetings with five other people. Similarly, it can sync with Google Calendar and Microsoft Calendar, however iCal and Yahoo Calendar are currently off the cards. While the company promises to be working on those, it’s advised that you don’t base your decision on potential future additions because technical hitches can cause significant slowdowns and even cancellations of projects.

The Calendar.com app has a minimalist design where UI elements that aren’t frequently used are hidden from view to avoid unnecessary clutter. Color coding allows you to keep your personal and work events separate though there is also a unified calendar feature that allows you to view multiple calendars at once. In fact, you can connect up to 10 different calendars which you can view from the app’s dashboard.

Calendar.com offers three separate plans in the form of Basic, Standard, and Pro, and while some additions and improvements have been made, the pricing has significantly increased presenting a higher barrier to entry for SMBs in particular. Basic, which is free, comes with all the essentials and lower limits. Standard and Pro improve limits but expect to pay $25 and $30 per user per month unless you’re willing to pay annually for a 20% discount. 

Read our full Calendar.com review .

3. Outlook Calendar

Although Outlook Calendar was initially designed for corporate users and large organizations, Microsoft has revised this calendar app over the years to make it an excellent product for both personal and professional users. The best part about Outlook Calendar is that it’s completely free and you only need to create a Microsoft Outlook account to get started. In addition to email and a calendar, if you’re a paying user you also get access to Microsoft Office apps like Word, Excel, and OneNote.

Outlook Calendar may seem a bit limited in terms of features but the app supports all of the standard view modes including day, week, month, and schedule. It’s great for people with busy calendars because it allows you to view multiple accounts at once. It’s also a neat tool for organization freaks, with plenty of folders and sharing options.

Scheduling is one of the things Outlook Calendar does really well. Using the app, you can easily preview scheduling conflicts and view suggestions for alternative time slots. What makes it such a powerful tool is that people you share events and calendars with don’t need to have Outlook Calendar themselves, so they can continue to use their favorite calendar app.

Outlook Calendar forms part of the wider Outlook email client for desktop users including a fairly new version specifically designed for oft-forgotten macOS users. There’s also a web app and mobile apps for both iOS and Android. Microsoft also keeps all of these apps updated regularly and all versions share the same features so you’ll be right at home regardless of which platform you’re using.

It’s worth noting that you will miss out on some features if your email account doesn’t use an Exchange Server, like color-coded tags, so even though the service will work with third-party accounts it has a unique way of forcing its own services upon you.

Read our full Outlook Calendar review .

4. Business Calendar 2

Business Calendar 2 from Appgenix Software is primarily aimed at business users that need access to loads of advanced features and customization options. In fact, some users might feel a bit intimidated by the sheer number of options available and just how complex it looks compared to its minimalist rivals. Fortunately, Appgenix provides professional customer support and a knowledge base with a lot of information on a wide variety of topics.

Unlike some of the other options on this list that offer web apps and support multiple platforms, Business Calendar 2 is an Android app that can be downloaded from either the Google Play Store or the Huawei App Gallery for Huawei smartphones . Great for on-the-go organizing, but not so good for companies whose workers are running a variety of operating systems.

Still though, Business Calendar 2 offers more than enough in terms of features and customization. The app allows you to view your calendar in a day view, a week view, and a month view. Multiple events can be moved, copied, or deleted at once using its agenda feature. There are also 22 themes available and seven beautiful widgets that can be customized down to the last detail.

Business Calendar 2 is available in both a free and premium version. The main difference between the two comes down to the features available as premium users can simultaneously manage multiple events and also get access to media attachments, private event invites, priorities, templates and other advanced customization options. Instead of being a monthly subscription, the premium upgrade for Business Calendar 2 is just a one-time payment that costs less than $10.

Read our full Business Calendar 2 review .

Any.do is known for providing several productivity tools which in addition to a calendar include a daily planner, a to-do list, a grocery list, and reminders. The company’s calendar app also integrates with Google Calendar, iCloud , Outlook, and more and is available on Android, iOS, iPadOS, macOS, watchOS, Wear OS and even on smart home devices like Amazon Alexa and Google Home.

While Any.do is free by default, upgrading to a premium subscription gives you access to advanced recurring reminders, customized themes, WhatsApp reminders, color tags, location reminders, and an unlimited daily planner which costs the equivalent of $3 per month billed annually.

Any.do features a smooth, award-winning interface that works as expected. Switching between different tasks and views is also easy just as it is to edit events. Speaking of tasks, the app also lets you create sub-tasks and configure them with options like a reminder, linked tasks, labels, and more. The company hopes that combining all of the tedious day-to-day organization tasks in one place helps users to focus and ultimately, get more done.

It’s not just a family organizing tool, though, because integrations with video conferencing services like Teams, Zoom, and Google Meet; project tracking software like Monday.com, Trello, Asana, and plenty of others, make it a powerful hub.

If you’re looking for a calendar app that works seamlessly across all of your devices, browsers, and even your smart home, Any.do just might be for you.

Read our full Any.do review .

6. Timepage

Timepage is a unique-looking, standout calendar app developed by notebook and calendar maker Moleskine, which takes some familiar styling cues that can make navigating the app a little challenging at first. That said, it looks slick and there are plenty of view options ranging from a daily schedule to the full month or a six-week period.

Expect the usual list of features, like color coding and event sharing. Locations, people, and other media can be added to calendar entries to help provide smart insights, and the weather integration (which is by no means unique to Timepage) is another handy tool.

Great news for Apple users is that Timepage is optimized for iOS, iPadOS, and even watchOS for on-the-go event monitoring. There’s also a dedicated macOS desktop app which is more conventional-looking than the mobile versions, however Windows and Android users are uncatered for.

While there’s no free version, the subscription isn’t as expensive as some rivals at $1.99 per month or $11.99 per year. There’s also a more expensive Moleskine Studio bundle that combines Timepage with the company’s reminders and to-do lists app, Actions, and sketching and mind-mapping tool, Flow.

Read our full Timepage review .

7. Monday Work Management

Using the well-known work management tool Monday.com, teams can schedule, monitor, and control their workload, and keep track of the project over time. It gives users access to a workspace that comprises boards on which groups of people can arrange tasks, projects, and workflows. It is all done to promote a culture of “Work ownership and accountability.”

Boards can be customized by adding columns that list the relevant information, such as task names, deadlines, owners, statuses, and priorities. Encourage team members to interact with one another by using Monday.com's collaborative features, such as comments, mentions, and attachments. Teamwork on a project is facilitated by the ability to view a task more clearly, judge tasks more accurately, and work more efficiently as a result of pre-built automations. The project can then be tracked via a dashboard that compiles data from several boards, which all contributes to a collaborative and efficient workflow.

We like that there are five different plan tiers available, including at the bottom a free one, which gets limited to two seats and three boards. The Basic Plan, which has a minimum of 3 seats, is the starting point for the paid plans. When purchased annually as a discount, each seat costs $8 per month. Access to automations, which are available for $10 per seat per month with a cap of 250 automations per month, requires moving up a tier to the Standard Plan. The completely configurable Enterprise Plan is at the top of this tier structure.

There are multiple ways that support can be accessed: through chat, email (which is actually a support portal that supports sharing files such as an annotated screenshot), or by requesting a callback via phone.

Along with mobile apps for iOS and Android, we appreciate that there is a free trial available.

Read our full Monday Work Management review .

8. Fantastical

Fantastical is a calendar app that is designed to bring all of your events, tasks, and meetings together in one place. The app is primarily geared towards Apple users and is available on macOS, iPadOS, iOS, and even watchOS so you can quickly check your calendar using your Apple Watch . 

While there is a free version available, you’ll need a Flexibits Premium Subscription to take full advantage of Fantastical’s features. There are two premium plans available with one designed for individuals and the other for families. The individual plan pricing also applies to business users, on a per-user basis. For the price though, you also get access to Flexbits’ Cardhop which integrates with your device’s contacts and serves as a digital rolodex you can use across all of your Apple devices.

In addition to helping you keep track of your personal and work calendars,  Fantastical also has an innovative feature called Interesting Calendars that syncs external calendars based on your interests. This way you can stay up to date on your favorite shows, sports, and more automatically.

Fantastical is well known for its beautiful design and interface. Everything inside the app is laid out logically and there are also plenty of customization options to make your calendars your own. Fantastical also provides three themes to choose from so you can have the standard Fantastical theme, a light one, or a dark one that provides you with a consistent view of your calendar across both desktop and mobile.

While calendar sharing works to alleviate some of the compatibility issues, there is one clear drawback and that is that there are no Android or Windows versions, so unless you have an entire Apple ecosystem then you’ll want to find an alternative.

Read our full Fantastical review .

9. Calendly

Calendly is a calendar app with the aim of making scheduling a breeze for both your professional and personal life. It does this by first having you fill in your availability from which it creates simple rules so that it can do the work for you. From here, you can send guests your Calendly link or even embed it directly on your website for easy appointment scheduling. Calendly could be the perfect tool for hybrid workers as it lets you create and schedule meetings over Zoom or in person.

Events can be categorized by type, meetings can be set up as either recurring or one-off with specific options for both, and there is a great deal of automation available to make scheduling very hands-off. Premium subscribers also get access to integrated metrics that can provide a comprehensive overview of how you’ve been using your calendar as well as changes you could make to your schedule to improve your daily life.

Although Calendly has a relatively simple user interface, its developers have put a lot of thought and attention into making the app both streamlined and accessible. The only downside is that there aren’t a lot of customization options though you can tweak how the app looks.

There’s a free tier, however three additional paid plans at $10, $15, and $20 per user per month offer many more features for business users. 

Read our full Calendly review .

10. Lightning Calendar

Lightning Calendar is the only open source option on this list and it’s offered as part of Mozilla’s email client , Thunderbird. In addition to working on Windows and macOS devices, Lightning Calendar is one of the best calendar apps for Linux.

Just like Mozilla Firefox, Lightning Calendar is completely free to download and use. But like Outlook Calendar, it isn’t available as a standalone app which means you’ll have to install Mozilla Thunderbird to use it. This calendar app’s source code is also completely open and anyone can get involved and help contribute to it. While you can’t pay for Lightning Calendar, you can make a donation on Mozilla’s website to support its continued development.

Lightning Calendar allows you to create events, set up reminders and invite people but you can also take advantage of public calendars and add them to the app. In fact, on its website , Mozilla provides a full list of holiday calendars for countries around the world in case you want to know when your remote co-workers will or won’t be available, which is handy for organizations who work with workers, freelancers, and contractors from different parts of the globe. You can also create tasks with detailed configuration options like progress tracking and advanced postponing.

The biggest downside to Lightning Calendar is that it features an older, dated user interface which lags far behind some of the more minimalist approaches employed by most of Lightning’s competitor apps. This could be perfect for those that like to keep things simple or for those with older machines that can’t be bogged down running multiple modern applications.

Read our full Lightning Calendar review .

11. Apple Calendar

Just like Outlook Calendar and Google Calendar come pre-installed on Windows and ChromeOS devices, Apple Calendar is installed on iOS, iPadOS and macOS devices by default and is free to use. This means that if you have a MacBook or iPhone, you already have this calendar app installed on your device and ready to go.

Apple Calendar allows you to create and edit events with standard settings like time/date, location and recurrence though you can also invite others to your events if you have them as a contact first. Events support additional notes and links as well as file attachments, and the company also recently launched new FaceTime links for video call scheduling (along with URL support for other video call joining links).

Apple Calendar lets you view your schedule in day, week, month, and year view, and color coding makes it easy to keep your calendars and events organized. That said, there are few customization options available which is typical of Apple’s other software.

Apple Calendar offers more than enough to handle the basics but if you want more customization or find yourself working on Windows or Linux devices in addition to your Mac, you might want to look elsewhere. There’s an online version that’s laid out similar to the desktop version, however the desktop version has some differences to the mobile and tablet versions, especially in terms of scheduling which takes a smarter but less customizable approach on Mac.

Read our full Apple Calendar review .

We've also featured the best time management apps .

Calendar app FAQs

Which calendar app is best for you.

When deciding which calendar apps to download and use, first consider what your actual needs are. A number of general software platforms already include a basic calendar, but can often lack the necessary tools for a dedicated diary. Additionally, free and budget calendar apps can provide a lot of the tools you need, but higher-end software can really cater for the specialist, so do ensure you have a good idea of which features you think you may need to save on the pain of changing to a different software platform later on.

Should I pay for a calendar app?

Typically, paying for a service will give you the best results with many of the premium features locked behind a paywall. That’s not necessarily the case with calendar apps, depending on who you are. For personal use, there’s often very little need to fork out when plenty of free options have everything you need. The same can be said for some businesses, though there are some cases when paid-for features like appointment scheduling may be called for.

Can I use more than one calendar app?

Most calendar apps will be able to sync with most service providers, though it’s worth checking the small print before committing, especially if you intend on paying. While you may want to use Google Calendar for your Google account on an Android device, and Outlook Calendar for your work’s Exchange-based calendar, it’s possible to have them both showing under one app. For others, though, keeping them totally separate can help compartmentalize work and personal. It’s entirely a preference thing, and both ways are usually possible.

How we tested the best calendar apps

To test for the best calendar apps we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations, such as keeping a diary and scheduling conferences. The aim was to put each service provider through its paces to see how useful the basic versions were and also whether more advanced tools were worth the extra premium

Read how we test, rate, and review products on TechRadar .  

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Matt Hanson

Matt is TechRadar's Managing Editor for Core Tech, looking after computing and mobile technology. Having written for a number of publications such as PC Plus, PC Format, T3 and Linux Format, there's no aspect of technology that Matt isn't passionate about, especially computing and PC gaming. Ever since he got an Amiga A500+ for Christmas in 1991, he's loved using (and playing on) computers, and will talk endlessly about how The Secret of Monkey Island is the best game ever made.

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  • Software and apps

The Best To-Do List App

A smartphone on a desk that is displaying a to-do list next to a pen, coffee mug, post-it notes and a highlighter.

Mastering your to-do list can seem like a Sisyphean task. But a good to-do list app should help you regain control over your routines and keep chaos at bay.

Our to-do list app picks, Todoist , TickTick , and the Apple-exclusive Things 3 , are a breeze to use, have thoughtful designs, and feature flexible organization schemes, so you can conveniently hop in, address your obligations, and enter new tasks—then get right back to the doing.

Everything we recommend

best task calendar app

The best to-do list app for most people

This app offers nearly every function you could want in a to-do list app ensconced in a clean, intuitive interface. A subscription is required for reminders and other key features, though.

Buying Options

Budget pick.

best task calendar app

The best free to-do list app

This app offers the most comprehensive free service we tested, with lots of features and a great user experience. It’s less refined than our other picks, but many will be perfectly happy with it.

best task calendar app

A better option for Mac users

With ample features and flawless integration with Apple devices, this app offers the best combo of design and functionality. But it’s only good for solo users who are all-in on the Apple ecosystem.

Todoist is one of the best-known to-do list apps, and for good reason—it’s simply a joy to use, with a treasure trove of helpful functions, such as progress tracking, unlimited reminders, and organizational features that make managing multiple projects a breeze, including color coding and 150 filter views. It’s compatible with Apple, Android, Windows, and Linux, as well as automation programs like Zapier and IFTTT. It gets regular updates and has a strong, clear privacy policy , with daily automatic data backups, data encryption, and no ads.

We relegated Todoist to The competition in a previous version of this guide due to its limited calendar integration offerings and counterintuitive interface, both of which have since been improved. In fact, Todoist’s uncluttered, straightforward design made the app a clear winner this time around in our testing. As with all of the to-do list apps we tried, its calendar features were still lacking in some ways, but it integrates with pretty much any calendar you might use.

You can choose between a free beginner plan and a paid pro plan , but we found the lack of reminders and other crucial features made Todoist’s free plan far too limited compared with other free options. Considering how significantly Todoist Pro improved our day-to-day lives, the subscription is well worth the $5 per month or $48 per year.

TickTick stands out from our other picks because its free plan is much more comprehensive. Like Todoist, TickTick (our former top pick) offers pretty much everything you could need to organize a variety of workflows, including useful functions like a Pomodoro timer. TickTick also has the best natural language support we’ve seen—for example, “Pick up the dry cleaning at 3 p.m.”—which makes creating tasks a breeze. Its seamless calendar integration was also the best we’ve seen. It’s available on all major operating systems and works with a wide range of integrations.

Although this app provides a good-enough user experience, it’s generally a little less streamlined than our other picks and takes a little longer to get the hang of. But as is the case with most apps, you’ll quickly catch on the more you play with it.

Casual users should be able to get along just fine without needing to upgrade to the premium plan . And if you do opt for the paid plan, it’s slightly cheaper than Todoist on a monthly basis, but it offers comparable upgrades—stuff like constant reminders , robust collaboration tools, and expanded calendar integrations.

Things 3 is an impressively powerful to-do list and task management app—but it isn’t available on Windows or Android devices. For individuals who exclusively use Apple devices, it offers plenty of organizational options (including tags, task prioritization, task statuses, and color coding) without being overwhelming.

Compared with our other picks, its natural language input is more limited, and it lacks location-based reminders and many collaborative features. But its thoughtful, clean interface made it just as easy and enjoyable to use—and at times more so—as Todoist.

It also integrates seamlessly with Apple’s proprietary services (like Apple Calendar and Reminders), as well as IFTTT and Zapier, but those integrations are optional. Unlike other Apple-only apps we tried, Things 3 is robust enough to be used on its own, without needing to rely on Apple’s apps for added functionality. With a fair price and strong privacy standards, it’s a great choice for Apple users seeking an affordable, capable alternative to Reminders.

The research

Why you should trust us, who this is for, how we picked and tested, our pick: todoist, budget pick: ticktick, also great: things 3, what to look forward to, the competition.

Staff writer Kaitlin Mahar has been a dedicated to-do list maker for over a decade. She used to keep all her lists and to-dos scattered across her desk on post-its and scrap paper, scrawled in notebooks, and clogging up her phone space in the form of infinite notes app entries. Inevitably, things would fall through the cracks. Since she downloaded her first to-do list app back in 2021, her brain (and desk) have never felt cleaner.

This guide builds on the work of writer Jordan McMahon, who wrote the first version in 2019. He’s been writing about software for publications including Motherboard and Wired since 2017, covering everything from illustration apps to productivity apps that have helped him make sense of his scrambled, ADHD brain. He couldn’t function without a to-do list app to keep him on track.

In researching this guide, we consulted a variety of experts, including C. Vaile Wright, PhD , senior director of healthcare innovation at the American Psychological Association (APA) and contributor to the association’s annual Stress in America study, and Thorin Klosowski, a former Wirecutter editor and now privacy and security activist at Electronic Frontier Foundation . We also reviewed research conducted by Russell Barkley, PhD , an internationally recognized authority on ADHD and ADD.

To-do list apps are for everyone. Having a bunch of tasks awaiting you can be overwhelming, but research (PDF) suggests they’re less likely to fall through the cracks if we make a plan to do them—even if it’s something as simple as jotting it down on a to-do list. Whether you’re prone to forgetting appointments, constantly missing deadlines, or you just need a grocery list to avoid picking up another package of salami every time you go to the store, a to-do list app is an effective way to make sure you never miss the big or small stuff.

But to-do list apps do more than just throw all your tasks onto a screen. They can help to alleviate the stress of wading through all your work and the fear of potentially missing something. Since 2020, the APA has reported that the average monthly stress level among all adults was a 5 out of 10. Wright told us work and money are the two primary stressors for Americans, and in 2022, nearly 40% of adults said they couldn’t bring themselves to do anything when they felt stressed out. These apps won’t singlehandedly lower your stress levels, but they can help you make the most of your task list and be more efficient—which, in turn, can help you feel physically and mentally healthier.

Barkley emphasized the importance of using a paper journal and a time-tracking device to stay on top of tasks in a 2009 lecture (video) , noting that “because anything you agree to do or anything others ask you to do is to be immediately written in that journal, and that journal is welded to your body. That is your working memory.”

But Barkley was speaking just two years after Apple unveiled the first iPhone . Today, the one thing nearly everyone has welded to their bodies is a smartphone, and a multitude of apps serve as journals and time trackers without leaving you saddled with the conundrum of actually remembering to read what you’ve written down. (But if you prefer to go the analog route, we’ve got plenty of planner and notebook recommendations.)

A good to-do list app shouldn’t monopolize time you could be spending getting your work done, and the best is flexible enough to evolve with a changing workflow and allow for simple, information-dense tasks. A bad one makes it difficult to organize and complete tasks and slowly chips away at your ability to get anything done as your pile of unfinished tasks looms over you.

To find the best options, we looked for apps that met our standards in the following areas:

  • Intuitive design and ease of navigation: We only considered apps with interfaces that are visually pleasing and easy to navigate and that can sync up regardless of which device you use to update your to-dos. Based on the advice of C. Vaile Wright, senior director of healthcare innovation at the APA, we required the apps we tested to offer basic features (like tasks, subtasks, and projects or lists) and noted which ones made it easiest to get through our to-dos.
  • Calendar integration: Apps that integrate with your existing calendar, whether by showing the day’s events above your daily tasks or having a separate calendar tab, give a better overview of all the information you need to effectively triage your workload. Some apps also now offer two-way calendar syncing, so your appointments and to-dos show up side-by-side. No app we tested integrates external calendars perfectly, but some do it better than others.
  • Collaboration: A majority of American adults ( about 87% ) live with other adults, so it’s important that these apps offer collaborative capabilities for divvying up chores, tracking progress on shared projects, and keeping tabs on bill payments. When possible, we looked for effective cross-platform integration, so if you live in a household that uses both Apple and Android devices, you can still work together. Real-time syncing and notifications are also important for knowing when another user has added to a list or completed a task.
  • Reminders: Even the best to-do list app can’t bring structure to your life if you never check the dang thing. Reminders surface tasks based on due date or location when you need them so nothing ever slips through the cracks.
  • Price: Whether up-front or subscription-based, paid to-do list apps add features that may be worth the extra expense for some people. Still, all else being equal, a lower price is better, and free is best. We dug into each app’s free and paid plans and gauged if their free tiers provided enough features to get by.
  • User experience: We only tested apps that had mobile and desktop functionality. In addition to general navigability, we looked for customization tools—but not so many that they’d overwhelm users—and accessibility features. Because some forms of visual impairment can make it uncomfortable to look at minuscule fonts, bright colors, or large blocks of white over black text, we noted whether apps offered adjustable font sizes and dark modes. We also considered their privacy and data policies, as well as the apps’ overall quality; red flags included poor user reviews, customer support issues, infrequent updates, and shady pricing tactics.
  • Input method: We preferred apps that let us quickly create lists, tasks, and subtasks without too much fiddling or confusing syntax. Features such as voice input, smart assistant integration, and natural language input and processing helped us seamlessly toss tasks where they needed to go.

To-do list apps mean different things to different users—to some, they’re for project management, while for others, they’re for tracking everything from the contents of the fridge to the kids’ soccer practices. That’s why we began this process by sifting through reader feedback and examining user reviews and expert coverage from other media outlets, including PCMag , CNET , TechRadar , and Apple Insider .

Kaitlin, the author of this guide, also polled 11 to-do list app users on their primary uses for these apps and their most valued features and functions. This left us with over 20 to-do list and project management apps to consider.

Once we had our final list of candidates, we fiddled with the apps’ settings on Apple, Android, and Windows PC devices, organized them to reflect our routines, and tracked how effectively they helped us stay on-task. We first evaluated how well we could get by using an app’s free plan when applicable, then upgraded when necessary to determine if the experience and features were worth the price.

We tested each app on its ability to perform basic functions, calendar integration, reminders, and collaboration capabilities without the assistance of other applications like Zapier or IFTTT. Specifically, we noted how much friction an app added to or removed from each day’s workflow.

A smartphone displaying a to-do list in the app Todoist.

Todoist is the best to-do list app because, despite its minimalist appearance, it’s powerful without being overwhelming. Navigation is a breeze with this app, thanks to this its intuitive interface, and it offers lots of useful tools and tutorials to help new users learn the ropes without sucking up too much of their time. It even has a newly launched AI Assistant for performing tasks. As with every app we tried, this one’s calendar capabilities weren’t perfect, but it integrates with pretty much any calendar you use.

It’s easy to get started. Todoist provides a thoughtful user experience from the moment you make an account. To start, it asks questions about your familiarity with to-do list apps (beginner, intermediate, and expert) and what you’ll use the app for (including personal, business, and education).

Whether you’re on mobile or desktop—or, honestly, even the web app—it’s quick to get the lay of the land, as Todoist seems to anticipate your initial moves and any questions you may have as you navigate. And though it has plenty of templates to help you get started, you don’t have to use them. Unlike other apps we tested, such as Notion, Todoist isn’t dependent on templates to have a positive, successful experience.

It’s reliable, customizable to your needs, and a pleasure to use. Todoist offers reliable automatic syncing across devices, and it works well online and offline, syncing just a bit quicker than TickTick, our budget pick. It’s customizable without being overwhelming, thanks to organizational features like color coding, themes, and other app integrations.

Todoist is also compatible with a variety of project management and organization techniques, such as the Getting Things Done method , the Pomodoro Technique , the Eisenhower Matrix , and the KonMari method . Completing tasks and subtasks is genuinely enjoyable, with a satisfying click, a charming chime, and even a burst of confetti that provides a motivational serotonin boost.

A screenshot from the to-do list app Todoist.

Adding new tasks is simple. The talk-to-text input method makes it easy to switch between typing and dictating. Its natural language input was a very close second to that of TickTick, with just a few more errors. When writing “work out for 60 minutes today at 12:30,” Todoist caught the time of day but not the duration, despite the in-app tutorial indicating that this should work. Similarly, setting reminders using Siri was tricky—you had to say phrases just right, or it got confused.

That said, these minor hiccups didn’t really detract from our experience, as evidenced by the app’s top scores in our UI tests. And the layout is even more focused, thanks to a November 2023 update that included a bottom navigation bar, Quick Add and Quick Find features, and a ring around your profile picture that tracks your progress toward your daily completed tasks goal ( if you’ve set one ). The sidebar is also customizable—you can even hide it if you want, though this may lead to Projects being out of sight and, therefore, out of mind.

A screenshot from the to-do list app Todoist.

The interface is straightforward and intuitive. Todoist’s modern, uncluttered design is as easy on the eyes as it is on the brain. Any wayward tasks are automatically dropped into your inbox. So you can always check (and double-check) there to ensure nothing has fallen through the cracks and move them to your Projects later. Tasks can be itemized within different Projects and can be customized with color coding and 150 filter views.

Sorting Projects and to-dos is as simple as dragging and dropping—which is also helpful if you need to move tasks from one project to another—or moving things around in the settings menu. You can also select a priority of 1 to 4 for each task (with 4 being the least important and 1 being the most) and then sort by priority. This app has more-limited text formatting options than our other picks, but it has other accessibility features, such as multiple color themes, including dark mode, and 18 language options , which is double the amount offered by Things 3 but about half the amount offered by TickTick.

It’s powerful and feature-packed. Todoist’s simple layout belies the depth of its feature list and the sheer amount of stuff you can do with it—not to mention what it can do for you. Pro subscribers can import tasks from their email and add widgets on Apple and Android devices. Notifications always reliably go through and are stored in the app under a little bell icon, as well, so you can always go back and check them later to ensure you didn’t miss anything.

A screenshot from the to-do list app Todoist.

We were particularly delighted by the ability to set personal goals that grow the more you use the app. For example, our goal for the first day was to complete five tasks. Checking them off was very motivating, thanks to pie charts that filled up as we got closer to our goal. The Smart Quick Add feature maximizes the helpfulness of labels, as you can just type “@labelname” to tag a task.

Todoist even has an AI Assistant, which sets it apart from our other picks. And unlike other AI-enabled apps we tested, like Motion , it was more of a supplemental feature than a necessity to get full functionality out of the app.

You can bring a friend (or 24). Todoist’s Beginner plan limits you to five guest users , which isn’t too bad compared with TickTick’s two and Things 3’s zero. But it’s a pittance compared with Todoist Pro, which allows up to 24 guest collaborators on projects. Users can easily share Projects (like grocery lists) with others via email by clicking the sharing option up top.

Assigning tasks and subtasks is equally user-friendly with the embedded drop-down menu, and we liked that you can assign while waiting for collaborators to accept invites for an uninterrupted workflow. You can add, edit, tag other users, and emoji react to comments. However, this could still be a little more streamlined, and we wished the app had the ability to thread responses. Deleting comments was easy, and we appreciated that Todoist asked us to confirm before zapping them out of existence.

The Pro plan is worth it—and fairly priced for what you get. For $5 monthly or $48 annually, Todoist Pro gives you an impressive amount of features. Unlike free users, who can only get notifications via email and set due dates, paying subscribers can add task durations, get access to more themes and custom views, and have a higher file upload capacity. Pro users also get access to unlimited reminders: As soon as you add a task, you can implement reminders, making them recurring, based on your location or based on the morning or afternoon.

Customer service is a cut above the average. Considering you’re paying a fee, we were happy to see the customer service is better than what you get from totally free apps. Todoist has an array of troubleshooting capabilities, including a forum for questions, a help page, and a customer support contact page.

After using the latter to ask a question of its support team, we had to answer a few automatically generated questions to get to the correct contact form, but that was the worst of it. Once we submitted a query, we were immediately issued a ticket, and we received an emailed response within three business days containing straightforward advice and supplemental tutorials.

You can try Pro before you buy it, but it’s not straightforward. Technically, Todoist Pro doesn’t have a free trial—essentially, the Beginner plan could be considered a free trial—but there are some workarounds if you want to try before you buy. If you sign up for an annual subscription and cancel within 30 days of purchase or renewal, you can get a full refund. But this doesn’t apply for monthly subscriptions.

Removing the app from our devices didn’t delete our content, and we appreciated that we could cancel an account without having to jump through any hoops, whether on the mobile or desktop app (though the web app is the easiest experience).

Flaws but not dealbreakers

  • You’ll likely need to use Todoist’s paid plan; the free plan is more restrictive than that of TickTick. However, even on the Pro plan only some features are unlimited— Pro users are capped at 300 projects , with 25 users per project. We also don’t love that free plan users are only permitted manual backups, whereas Pro users’ data gets backed up automatically.
  • Despite being our favorite app overall, Todoist is still lacking in some areas. For instance, it integrates with Apple Calendar, Google Calendar, Outlook Calendar, and any other calendar that allows you to subscribe with a URL feed . But you can only set up these integrations using the web app, and it’s still not perfect no matter which app you use. We were disappointed to find that our daily calendar events didn’t populate in the app, as they do in TickTick and Things. We were also frustrated that they didn’t disappear when we checked them off in the app—after contacting support, we learned we had to manually enable this option, which could only be done on the web app.

A smartphone displaying a to-do list in the app TickTick.

If you need help staying on task but don’t want to pay for a to-do list app, TickTick is your best choice. It works across Windows, Mac, iOS, Android, and Linux, so you and other users you collaborate with can keep up with your life across all the devices you have now, as well as ones you might get in the future. Not only can you download apps for Apple and Android smartphones, computers, and tablets, but you can even download an Apple Watch app and a web app.

Free users miss out on some features—stuff like more complicated calendar integrations and advanced collaboration tools—but I’ve personally used TickTick for years and never felt like I was limited. Compared with other free to-do list apps we tried, like Microsoft To Do and Google Tasks, it offers a more streamlined experience and a generous amount of features on a wider range of platforms. But should you decide to pay for the Premium plan, it’s still cheaper than Todoist while offering similar features.

A screenshot from the to-do list app TickTick.

You can hit the ground running. TickTick’s overall learning curve was slightly higher than with Todoist, but it’s leagues ahead of other free options. For some, this app may be a better option for managing tasks over projects, as lists can be out of sight, out of mind, and syncing between apps was somewhat delayed. But we appreciated the app’s thoughtful suggestions to help us get started, including a Welcome list with task samples to help new users get the hang of the app and learn more about its capabilities.

We liked TickTick’s ability to grow from a basic list of tasks to a curated set of projects, each with self-contained tasks. You can have as little or as much structure as you’d like thanks to organization features like deadlines, tags, and task prioritization and statuses. Using the Smart Lists feature, you can create custom filters to only show the tasks you absolutely need to see, without having to keep them all in the same place.

This flexibility nudges TickTick ahead of the organization that our also-great pick, Things 3, offers, putting it on par with Todoist. This app also stands out for its built-in habit tracker —through which you can employ reminders that encourage you to do things like water the plants—and Pomodoro timer. Attaching files is very intuitive, as well, with the ability to include photos, documents, and even recordings.

A screenshot from the to-do list app TickTick.

It’s laid out well and pretty to look at. With a charming interface, TickTick’s design is attractive, easy to navigate, and consistent across different platforms. The mobile and desktop apps had somewhat different layouts and functionality, but both made lists feel less like a stack of obligations and more like a neatly laid out garden you can tend to with ease.

For personalization that isn’t too overwhelming, organizational features include color coding, templates, integrations, and even customizable app icons. The default font size can seem pretty small on mobile, but you can adjust it to your preference—plus other accessibility features like dark mode (regular and auto) and 37 languages.

It’s easy to get the lay of the land quickly, but should you run into issues, its help center has short tutorial videos, troubleshooting articles, and forums with answers to general questions. Getting in touch with TickTick’s customer service was painless, with a contact form that’s easy to find. Filling out the form felt more complicated than necessary, but we were issued a ticket immediately after making a support request and a representative contacted us within one business day.

Its natural language input and calendar integration were the best of any app we tried. Telling TickTick, “Turn in draft to editor at 3 on Monday” magically becomes a task with the correct deadline, thereby easing the friction of getting tasks from your brain into the app before they have a chance to slip your mind. As you enter new tasks, you can easily augment them with tags, due dates, and priorities. You can also add new tasks via Siri on iOS, though it wasn’t as seamless as with Things 3. We had to say commands just right or else it would get a bit discombobulated.

TickTick’s Subscribed Calendars view is a useful overview of your daily responsibilities and commitments, blending them together in one place. This is helpful for visualizing your daily schedule, but it may be hard to parse on particularly busy days.

The free plan only offers local calendar integration, meaning it links with whatever calendar you’re using on your device, but this wasn’t an issue for us. Any adjustments you make to items in either TickTick or your calendar show up in both apps, though you may need to close the apps completely and reopen them before seeing reflected changes.

It offers powerful, customizable reminders. TickTick’s reminders can be set to show up at a particular time, date, and frequency before the task’s due date. Even on the free plan, you can set daily, weekly, weekdays, monthly, yearly, and even location-based reminders, which can be snoozed, dismissed, or marked as done depending on your workflow. Recurring reminders let you push repeating tasks out of your brain and trust you’ll get alerts when you need them. And you can pick and choose which notifications you want to get, which can be especially helpful if you don’t want your phone blowing up over every little change.

You’ll find limitations elsewhere, though: You can’t set task durations, or multiple reminders for tasks (or any reminders at all for subtasks). And the constant reminders feature is the most persistent of any we tested, but it’s only available for paying subscribers. That said, we didn’t miss these features in everyday use.

It offers robust collaboration capabilities. As with Todoist, sharing projects with others is simple—you can send lists to a collaborator’s email or download and send as an image or text using the built-in sharing feature. Assigning tasks and subtasks to collaborators can easily be done while still waiting for them to accept your initial invite, and adding comments and emoji reactions and tagging users is equally straightforward, but we couldn’t thread comments, and deletion is permanent. However, with the free version, collaboration is limited to two people. This is fine if you live in a two-person household, but may be insufficient for larger families, people with multiple roommates, or group projects.

If you want to upgrade, the paid version is nearly on par with our top pick (and a little cheaper). For about $4 monthly or $36 annually, TickTick Premium gets you additional lists, tasks, and subtasks, as well as access to custom smart lists and filters, more sharing features, white noises, premium themes and fonts, subtask reminders, activity tracking, and use statistics. You can add more and larger file attachments and expand your productivity with capabilities like setting start and end times for tasks and unlimited use of features like the Eisenhower Matrix . The paid plan also offers supplemental daily, three-day, weekly, and monthly calendar views.

If you want to take TickTick Premium for a test drive, you can—kind of. Though its Payments and Upgrade help page doesn’t explicitly say you can get a free trial, you can apply for a refund within 14 days of purchasing from Apple, Google, or TickTick. (Just be sure you’ve canceled your subscription first to avoid getting charged, or else it’ll auto-renew.) You’ll be reverted back to the restrictions of the free plan after canceling, but it won’t erase any data or content created while you were a Premium subscriber.

A smartphone displaying a to-do list in the app Things 3.

If Todoist and TickTick are the Lexus and Honda of to-do list apps, then Things 3 is the Mercedes—once again, you can’t underestimate the power of German engineering. If you do all of your work on Apple devices and don’t collaborate often with others, this app offers the best user interface and overall experience. In particular, its calendar integration was among the best of all the apps we tested, and its simple yet powerful organization made sifting through each task a breeze.

But this app isn’t without its limitations. Its natural language support is limited and finicky, it doesn’t have any collaborative capabilities to speak of, and the app itself doesn’t allow for recurring or location-based reminders—which can be a dealbreaker if you’re prone to forgetting to take care of things while out and about. It also isn’t available for Windows and Android devices and costs a flat fee per device ($10 for the iPhone and Apple Watch apps, $50 for Macs, and $20 for iPads).

It’s easy to navigate . Creating an account is simple using your preferred email (iCloud, Gmail, etc.) to sign up for Things Cloud , which you can turn on under the Settings menu. An account isn’t required to use Things 3, but be aware that the app will be wiped if you remove it from your device without being backed up to an account.

You can also create accounts using separate emails—such as a work email to use the desktop app on a business MacBook and a personal email for your iPhone—but using Things 3 for both personal use and work can be a pain. You’ll need to be signed in with the same email if you want your tasks and projects to carry over across your different devices.

Once you’re logged in, Things 3 provides straightforward explanations showing what to do and where to go. The mobile and desktop apps work well offline, with effective real-time syncing and no lagging.

The interface is simple, efficient, and good-looking . With no custom filters or search views, Things 3 isn’t as customizable as other apps we tested. But everything is laid out plainly, with enough personalization to help keep things tidy and delightful animations that bring the app to life while making it easy to find your place. You also can fluidly switch between typing and using text-to-speech, and the Quick Entry feature was a nice addition. Other special features, like incorporation with Shortcuts and templates, further expand Things 3’s reach.

A screenshot from the to-do list app Things 3.

Completed items are transferred to your Logbook, a helpful record that’s synced across devices, aside from subtasks, which gray out after you’ve checked them off and remain within the task until it is completed. You can also search for tasks throughout the app using your Inbox, which collects unassigned tasks and thoughts. Perhaps unsurprisingly, our experience using Siri and widgets with Things 3 was also better—nearly seamless, in fact—than with our other picks.

Its layout is incredibly well organized. Things 3’s desktop app has a clean, minimalist interface that is relatively straightforward to navigate. The mobile app, meanwhile, is equally simple—possibly even a little too simple. Because Things 3 has so much to offer, you may experience some hiccups in terms of intuitiveness, but overall, its learning curve was gentle, and it’s by far the easiest to use and most comprehensive of the Apple-exclusive to-do list apps we tested.

A screenshot from the to do list app Things 3.

This app organizes everything into a hierarchy of Areas > Projects > Headings > Tasks. Areas represent different parts of your life, like work, health, travel, and home responsibilities. Under each Area, you can set up Projects for things like long-term projects or all the stuff you promised your friends you’d take care of. Each Task can even have subtasks, in the form of checklists.

This structure allows for clear organization that’s quick to navigate. Creating lists and tasks was straightforward, and while creating subtasks was a little less intuitive, it was still easy enough to figure out. If you’re really detail-oriented, you can create Headings under each project without having to dive into separate pages for each category.

A screenshot from the to-do list app Things 3.

Within these branches, you can add color-coding, themes, and automatic tagging to help organize things even further. It even has neat little progress bubbles next to each project that fill up as you check off more tasks within the project.

It integrates seamlessly with Apple Calendar. This makes it the best all-encompassing hub for everything Apple users need to address on a given day. In the Today and Upcoming tabs, you’ll see all of your scheduled events for the day ahead with enough visual distinctions to be discernible but not cluttered. This is particularly useful for visualizing daily and monthly schedules (though weekly schedules were a bit harder to parse). In fact, it was way more organized than TickTick’s Subscribed Calendars tab—we just wish it had Todoist’s two-way calendar syncing capabilities.

If you don’t use Apple Calendar, no worries—you can link your other calendars, like Google Calendar, to Apple Calendar and all your events will carry over. In fact, we found this integration allowed us to automatically import all our calendar events into Things 3, even while logged into multiple calendar accounts.

It has a steep up-front price, but some may prefer it to a subscription. Unlike many other popular to-do list apps, Things 3 is a one-time purchase that can feel a little pricey, especially since you have to pay a different fee for each device. But once you take the plunge, you will always have access to Things 3. The Mac desktop price—currently $50—works out to about the cost of 10 months of Todoist Pro. And though you need to buy the iOS app separately to keep Things 3 on your phone, it’s a more manageable $10.

You can get a 15-day free trial for the desktop app, which is on the short side but still the best we’ve experienced. It doesn’t require a credit card, instead showing a reminder up top of how many days you have left, and the app simply stops working at the end of the trial if you opt not to pay.

Support is responsive enough. Developer Cultured Code maintains a forum for questions, plus an on-site contact form if you need to speak to a person. The company is located in Germany, and its response times are limited to Monday through Friday from 9 a.m. to 5 p.m. When we reached out with a question, we were pleasantly surprised to receive an email response within a day. The representative’s thorough response even linked out to a supplemental tutorial article on the Things 3 forum for additional assistance.

We previously included OmniFocus in this guide as a competition option with a robust selection of features and customizability, but held off on retesting it ahead of the impending release of OmniFocus 4. After several delays,  the app was released prior to the publication of this guide in December 2023 , and we look forward to possibly reconsidering and testing it in a future update.

This is not a comprehensive list of all to-do list apps we’ve tested. We have removed those that are discontinued or no longer meet our criteria.

Beehive Innovation’s 2Do is one of the most customizable apps we considered. Unfortunately, it lags behind its competitors with less functionality, a longer learning curve, and fewer regular, significant updates. If you can get past those hurdles, 2Do may be worth it as a more customizable and affordable alternative to Things 3.

GoodTask came in close second to Things 3 for Apple devotees, but it just fell short. If Things 3 is a luxury brand, GoodTask is a Class 1 knockoff—they’re nearly identical, but GoodTask just slightly misses the mark in terms of quality. It’s essentially a beefed-up version of Apple Reminders (which you need to get full functionality). That’s not necessarily a negative, if you just want to supercharge something you’re already familiar with. But it feels more like an add-on than a to-do list app that could be used on its own.

Google Tasks ( Android , iOS ) is a fine, free option if you actively use other Google apps and services, like Google Keep. But compared with our picks, we found its interface too simple, with no desktop app or web app and limited features.

Microsoft To Do isn’t a bad to-do list app—it’s just that Todoist and TickTick are much better. As far as free apps go, it’s leagues ahead of Google Tasks, with more features and a cleaner interface. But it’s just a little less polished than many of its competitors, and certain functions were only available on either the mobile or the desktop app, not both.

A productivity TikTok darling, Motion offers everything you could want on paper, but the actual user experience was a classic case of over-promising and under-delivering. This app’s main appeal is its AI auto-scheduler. It’s great when it works, but most of the time we found it was simply clunky and complicated to use. The subscription is also way too expensive for what you get—yes, it’s cheaper than hiring a personal assistant, but the onboarding process is just as time-consuming.

Notion is a good choice if you want a customizable app that allows you to start from scratch and fully make it your own, but it’s very barebones. The AI assistant ( $8 per month after a free trial) and a trove of downloadable templates can help you spend less time fumbling around in the app, but it’s annoying that they’re more or less required to compensate for the base app’s lack of features and poor navigation.

Jordan McMahon contributed reporting. This article was edited by Ben Keough and Erica Ogg.

Meet your guide

best task calendar app

Kaitlin Mahar

Kaitlin Mahar is a staff writer for Wirecutter’s Deals team. Her byline has appeared in Delish, Esquire, and Town & Country. When she’s not hunting for deals and fiercely defending the Oxford comma, she’s a proud cat parent, an avid yogi, and a co-producer and co-host of the podcast Crime Culture . Please tell your pets and grandparents she says hi.

Further reading

A person holding a smart phone displaying a to-do list app screen

The Best App for Getting To-Dos Done

by Ganda Suthivarakom

In this week’s newsletter: TickTick is our new favorite to-do list app, but we also love Things 3 for Mac users.

A smartphone screen with the Duo app opened.

The Best Two-Factor Authentication App

by Thorin Klosowski

The best way to secure your online accounts is by using a two-factor authentication app. Duo Mobile is the best one for most people.

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The Best Meditation Apps

by Caira Blackwell

After testing 19 meditation apps, we think Headspace best serves most people seeking a convenient way to practice mindfulness.

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I Visited 14 National Parks In One Year. Here Are the Apps I Used to Plan and Pull Off Those Trips.

by Elissa Sanci

To explore national parks across the country successfully, I relied on these trusted apps to plan out every last detail.

Best calendar apps for 2021

Get organized and stay on schedule with the best calendar apps for Android and iOS.

best task calendar app

Even though we've flipped the page on a new year, one of the best calendar apps for your mobile device is still worth making a part of your routine for the next 12 months and beyond. With a good calendar app, you can stay on top of upcoming appointments and events, whether they're personal or for work. But you'll find that some apps offer even more.

Depending on the app you download, you'll also find event management and social features or highly customizable and easy-to-read view modes that you won't find on the built-in apps that come with your phone.   

  • The best productivity apps
  • Best email apps for your phone

If you're having a hard time keeping track of all the places you have to be today or you just want a different calendar to manage the rest of the year, the best calendar apps for Android and iOS can boost your productivity and make sure you're always where you need to be, when you need to be.

The best calendar apps for Android and iOS

Fantastical (ios: $4.99/£4.99 per month).

Fantastical is an iOS calendar that delivers a clean presentation of events in daily, weekly, and monthly calendar views, backed up by really easy reminder and event management. Users can create events through a traditional menu-based interface, or simply type or speak a quick audio note that the app automatically parses into an event (which users can further tweak). 

The app now features a unified interface for the iPhone, iPad , Mac and Apple Watch . More importantly, Fantastical offers helpful features for proposing meetings as well as extended support for to-dos from Todoist and Google Tasks. iPhone users will be impressed by dark mode support plus a new full-screen vertical view; as you might imagine, the app now takes advantage of iOS 14's ability to add widgets to the home screen of your iPhone.

Fantastical offers a free 14-day trial before you're prompted to pay $4.99 a month for the calendar app's premium features. An annual subscription allows you to save money over paying month to month.

Download Fantastical: iOS  

Calendars 5 (iOS: $6.99/£6.99/AU$10.99)

Readdle's Calendars 5 is a neat iOS app that does a deft job of displaying everything you need to know about your schedule, whether you're on an iPhone or an iPad. It's got all the requisite views, from monthly down to daily, and natural language support means it's easy to enter new events in plain speech. 

The app also has solid task and event management, which syncs easily with the built in iOS calendar app, Reminders, and Google Calendar for easy event importing. We particularly like the timeline view, where events are categorized with icons for a good at-a-glance look.

Download Calendars 5: iOS  

Google Calendar (Android, iOS: Free)

Google Calendar service has grown to become the backbone of a variety of calendar apps, but the mobile Google Calendar app itself is no slouch, with a clean and bright interface and a variety of views, such as traditional month and week views as well as more focused schedule views. 

The calendar app integrates with Gmail to give you the option of automatically creating events for flight, hotel, and restaurant reservations based on your emails, and also works in to-dos and reminders, as well as habit-forming goals (pulled in from Google's acquisition of Timeful). It's a feature-packed and nicely designed calendar app that works great.

Download Google Calendar: Android , iOS  

Woven (iOS: Free)

Woven is an impressive-looking smart calendar app currently that operates like a personal scheduling assistant when it comes to your appointments. Available as a free beta as of this writing, the app currently syncs with Gmail and G Suites (with Exchange and other platforms coming soon), and helps you easily set up events and meetings with smart event templates, availability sharing, map-based travel time planning, analytics, and more. iMessage integration on the iPhone lets you text scheduling links and suggest times or have Woven suggest them for you. 

Woven’s scheduling features make it a compelling calendar alternative for the busy professional, and we’re hoping it gets support for more calendars like iCloud and Exchange soon.

Download Woven: iOS

24me (iOS: Free)

24me is a smart virtual assistant app that helps you make sense of your business day and appointments by combining calendar features, a to-do-list, and note-taking. The calendar syncs with a wide range of calendar services such as Google Calendar, iCal, Exchange and Outlook. 24me also provides smart notifications such as a heads-up notice for the next day's events and tasks, the right time to leave for your next appointment based on traffic conditions, and weather alerts. 

Voice controls make it easy to take down notes and set appointments, and you can even create tasks through Amazon Alexa , Siri , and Apple Watch. A premium subscription provides extra features like more customization options and the ability to turn emails into tasks. 

Download 24me: iOS  

BusyCal (iOS: $4.99/£4.99)

BusyCal is an excellent calendar app for Mac, and comes with a solid iOS companion app that brings the experience to mobile. BusyCal supports iCloud, Google, and other CalDAV calendar systems, and offers color-coded month, day, week, and list view of your upcoming events. 

Natural language parsing for event creation helps you set up appointments, with tags and a wide range of configurable attributes to get the details just right. Map support can show you an event's location and estimated travel time, and BusyCal comes with to-do list functions that are compatible with the iOS Reminders app. About the only thing we can fault is its bland but functional look.

Download BusyCal: iOS  

Outlook (Android, iOS: Free)

If you haven't looked at Outlook lately, Microsoft's email and scheduling app may be worth a second look. Microsoft integrated features from Sunrise Calendar into Outlook, given the latter app's calendar and scheduling features a shot in the arm. 

In addition to its powerful email functions and MS Office app integration, Outlook on mobile has been improving on its scheduling and events functions, with new Calendar App tie-ins for Facebook, Evernote and Wunderlist (though that latter app is getting shut down this May). You also get  event directions from your favorite mapping apps and an "Interesting Calendars" feature that you can subscribe to for things like sports games and TV shows.

Download Outlook: Android , iOS  

Timepage (iOS: $1.99/£1.79)

Moleskine may be better known for its notebooks than its mobile apps, but the company's Timepage calendar app for iOS does a good job at being stylish and feature-packed. A smart calendar and day planner, Timepage works with existing calendar providers like iCloud, Facebook and Google, while providing some nifty calendar views and easy event creation. 

Timepage's base view provides a simple timeline of the day's coming appointments, with a date tab on the side for selecting specific days of the week. A month "heatmap" view quickly shows which days are free or busy, with filters surfacing particular events or calendars. Natural language parsing for event creation, maps and weather info, and natural language support are among the other additions. The iPad version of the app provides expanded view modes and split-screen support.

Download Timepage: iOS  

DigiCal (Android: Free)

DigiCal is an excellent Android calendar app alternative that offers a good range of features, widgets, and calendar views to easily make sense of your upcoming schedule. Day, week, month, and agenda views let you quickly look up upcoming events, with widgets available to make things easy to look up without firing up the app. The free features can also be augmented with in-app purchases for interesting calendars you can subscribe to, weather forecasts, and a premium DigiCal+ tier. DigiCal+ adds extra view modes such as year view, more widgets, and a raft of customization features and themes; it also removes ads.

Download DigiCal: Android

SaiSuke (iOS: Free)

Japanese calendar app SaiSuke comes with 11 different view modes, complete with landscape and portrait support to take full advantage of iPhone and iPad screens. That's especially helpful on the iPad, thanks to split-screen support. 

Event templates in SaiSuke make it easy to add entries, and a configurable interface and color themes give you some room to set the interface to how you like it. A downside, though, is that multi-device syncing requires a premium upgrade.

Download SaiSuke: iOS  

My Study Life (Android, iOS: Free)

With a lot of schools conducting online classes these days, making sure your class schedule has gone digital is a bright idea. My Study Life is a cross-platform app that lets you manage your class schedule across multiple devices — there are web and Windows versions in addition to the mobile apps for iPhone and Android devices.

While class schedules are certainly a big component of My Study Life, it's not the only thing you can manage with this app. My Study Life also lets you store notes and exams, track homework and assignments, and get notifications for upcoming tasks. Best of all, that information is available across any device, as what you add from the mobile app will be synced through the cloud to any desktop version of My Study Life that you use.

Storage is a two-way street on My Study Life, as teachers are also able to create and share schedules securely with their students.

Download My Study Life: Android , iOS

iStudiez Pro (iOS: Free)

Another study planner that's increasingly helpful in this era of stay-at-home schoolwork, iStudiez Pro is a freemium schedule management app built with students in mind. Designed to be both cross-platform and easy to use, iStudiez Pro can accommodate a variety of schedule styles, from classic weekly schedules to A&B weeks, rotating and block schedules. 

Students can input the details of each classes’ teacher with contact details. The app comes with a homework planner that reminds you of due dates and to-dos. A flexible Today view highlights your upcoming classes and deadlines. While the app is free, certain features, such as cross-device syncing, require a premium subscription to unlock.

Download iStudiez Pro: iOS

Fammle - Family Organizer (iOS: Free)

KeepSolid's Fammle - Family Organizer wants to make it a snap to help manage your family's schedule so you'll never forget birthdays, school trips, game days, or even your groceries and school shopping lists. 

You sign up with your email or Facebook account, and then the app will let you create a family account or join an existing one. From there, you can view your family's shared calendar with personal and group events, color-coded by each family member. Users can create, share and track tasks, create categorized shopping lists, and easily sync all data between other family members to make sure everyone's on the same page.

Download Fammie - Family Organizer: iOS  

Cozi Family Organizer (Android, iOS: Free)

Another good shared family calendar is Cozi Family Organizer, which has families sharing an account to help organize their events, chores, and to-dos. Family members can create events and tasks visible to everyone, with color-coded tags for events, as well as customizable reminders and a weekly agenda sent by email to family members. You can also create shared to-dos and a shopping list, as well as a recipe box and a shared family journal for recording precious memories. 

The app is free and ad-supported, with a premium subscription removing advertising and adding new features such as a contacts manager, mobile month view, and an expanded month view.

Download Cozi Family Organizer: Android , iOS

TimeTree (Android, iOS: Free)

TimeTree is meant to keep family and small group schedules in sync, with support for multiple calendars displayed in month, week, or daily modes. Other tools, such as event based messaging and notifications for events and schedule changes, help you stay organized. 

TimeTree users can manage separate calendars, share notes and sync schedules across devices. The app can sync with Google and iCloud calendars, and widgets let you easily access your events from the lock or home screen.

Download TimeTree: Android , iOS  

Informant 5 (Android, iOS: Free)

Informant 5 is a powerful multi-purpose calendar, tasks, and notes management app. 

Natural language processing makes it easy to create new events, while multiple configurable view modes present as much or as little information as you want on screen. A Travel Assistant feature helps you manage international time zones, while location-aware features indicate travel ETAs and suggest locations when you create events. Natural language entry also extends to task creation, which you can display on your schedule, with checklists and filters to help you blast through your tasks. Variant modes support productivity techniques like Getting Things Done. 

Informant also includes a raft of premium features that you can unlock a la carte, or through a subscription model.

Download Informant 5: Android , iOS  

Awesome Calendar (iOS: $9.99/‎£9.99)

Awesome Calendar sets itself up as a combination calendar, to-do-list and note-taking application that links up with iPhone-supported calendars like iCloud, Google Calendar and Exchange. 

The app supports natural language processing for event creation, Google Tasks integration, recurring events, customizable event colors, time zones, and weather forecast information. In addition to the calendar features, the app includes a to-do list function and a built-in diary that allows you to take down notes, complete with photos. 

Awesome Calendar is a fairly pricey custom calendar and some users will be put off by the fact that multiple other functions such as a lunar calendar, holiday calendars, and TV schedules are walled off behind in-app purchases.

Download Awesome Calendar: iOS  

CloudCal (Android: Free)

CloudCal is a free Android calendar application that has a cool way of showing you just how busy you're scheduled to be on a given day. Using a system called "Magic Circles," CloudCal marks each day on the calendar with a colored arc roughly corresponding to your scheduled appointments and events for the day, showing you at a glance when you're booked, and when you'll be free. 

In addition, CloudCal features quick gesture commands, customizable views, and Google Tasks syncing, with a number of premium features locked behind an in-app purchase.

Download CloudCal: Android  

Vantage (iOS: Free)

For a different look at your upcoming appointments, try Vantage, a free calendar app for iOS devices. Vantage gives you a overhead view of your calendar with dates spanning out into the distance while events and appointments stack up on top of each other. (Tapping a stack gives you a closer look at what you have scheduled for the day.) 

Color-coding on the dates gives you an at-a-glance view of days when you're busy, and you can keep to-dos  right in your calendar where they show up alongside events. (Vantage even brings tasks you've set up in iOS's Reminders app into your calendar.) Vantage syncs with Google, iCloud, Exchange, Facebook and other calendar services.

Download Vantage: iOS  

aCalendar (Android: Free)

aCalendar is a free, robust Android calendar app that provides an easily navigable three-view interface. Swiping sideways on the phone allows you to swiftly move between a monthly, daily and weekly planner. Sliding up or down moves you up or down the calendar in increments based on your current planner selection. aCalendar is smart enough to sync photos from your address book for birthdays and anniversaries, and it features both NFC sharing and full-screen widgets. 

Want a personal touch? Choose from 48 colors per calendar. A further premium upgrade unlocks other features such as additional calendar views, tasks, advanced settings and public holidays.

Download aCalendar: Android

Business Calendar 2 (Android: Free)

Business Calendar has long been a stalwart among Android calendar apps, and it gets a welcome refresh in Business Calendar 2, which gives the venerable app a modern visual makeover while retaining the original blend of usability and features. 

Users can easily switch between a variety of calendar views, from precise daily and weekly calendars, agenda modes for quick summaries, and overarching month calendars, with events easily marked in colored swatches for easy reference. The app also includes easy task and event creation, and highly configurable widgets give you an easy at-a-glance reference. 

A Pro upgrade provides extra features such as advanced task management and event templates.

Download Business Calendar: Android  

Today Calendar (Android: Free)

Today Calendar is a solid Android calendar app replacement, thoroughly embracing the flat, colorful principles of Google's Material design, while also backing up the clean interface with a variety of informative view modes and calendar features. The default view is a handy split mode that presents both a month view with color-coded event dots as well as a daily agenda. Other views include day, week, and month views, and natural language processing helps with event creation.

Download Today Calendar: Android  

tinyCalendar (iOS: Free)

Tiny Calendar doesn't have all the features of big name calendar app brands, but it does have some important ones: synching with Google, iCloud, and Exchange calendars. It features natural language processing for events creation, as well as a neat, low-frills interface for easily viewing and arranging your schedule.

Download Tiny Calendar: iOS  

WeekCalendar (iOS: Free)

WeekCalendar is a bit of a misnomer, as it does more than just weekly calendar viewing. There's agenda, daily, monthly, and even yearly views. 

A feature-rich application, WeekCalendar walks a tightrope between putting the day's events in focus and swamping you with too many details. Batch edit your events, drag and drop them, search through your calendars, set complex recurring events and color-code your events for easy sorting. It can look a bit cluttered, but this old reliable still delivers a feature-rich calendar experience. And iOS 14 widgets let you move your calendar to your home screen for an easy at-a-glance view.

The app is a free download, but a premium subscription unlocks additional features such as all types of calendar views and the ability to create and schedule reminders.

Download Week Calendar: iOS  

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13 Best Calendar Apps for 2024 (Free & Paid)

Senior Content Marketing Manager

February 14, 2024

For many, a calendar is way more than a scheduling tool. It’s an organizer with reminders and due dates to keep us productive, or a memory keeper for the most important events in our lives. That’s why we take extra care in choosing a digital calendar—because we want something to make planning fun and functional! 

So what features should we look for in a calendar app to help master our schedule? Consider: 

  • Shareability to stay connected with our family, friends, and team members   
  • Customization to personalize the tool with color coding and event categorizing 
  • Ease of use for a user-friendly, intuitive, and easy-to-learn experience 
  • Universal sync across all our devices (desktop, mobile, and tablet)  

We’ve rounded up the best apps to serve your personal and professional calendar goals. From plain to progressive calendar apps, there’s something on the list for everyone! 📅

2. Google Calendar

3. calendly, 5. savvycal, 7. apple calendar, 8. microsoft outlook calendar, 10. acuity scheduling, 11. fantastical, 12. business calendar 2, 13. vantage, clickup is the universal solution for your calendar app needs.

ClickUp Calendar View Blog CTA

What are the 13 best calendar apps?

best task calendar app

ClickUp is a free productivity tool with time-saving Calendar features on the web and mobile apps to make even the most mundane tasks fun to add! Whether you’re looking for a work-life calendar or need a single source of truth to put thoughts and reminders down, ClickUp can stretch to any preference for the best productivity of your life. 

Here’s what real users say about using the Calendar view in ClickUp : 

“The main problem I have solved by using ClickUp is a lack of clarity. ClickUp helps me know what to work on and when. With its multiple filters and views, the LineUp™️ feature , and home page with a calendar, I don’t have to spend so much time figuring out what is next. I’m wasting less time and meeting deadlines.”

Nathaniel S , Director of IT

“Now ClickUp runs most of my life (both professionally and personally). Professionally, I use it to organize and plan out projects and get them into my online calendar with relevant metadata. Personally, I use it to manage my home and with the free guest seat feature. I keep my partner abreast of renovations, contractors, conversations with service providers, etc.”

Ashley E.M. M , Proprietor

“Compared to competitors, ClickUp is excellent at keeping the platform simple while offering maximum functionality. It has all the different views—Calendar, Gantt, Lists, sublists, uploads, teamworking, etc. All this is in a lot of detail, previous software I have tried did not give the detail of interactiveness I needed to be creative with changing schedules and information and subtasks/sub information.”

Roland M , Director  

ClickUp’s Free Plan is all you need to start designing your days to how you work best . There’s no condition to upgrade to one of the paid plans because ClickUp is free forever! Among the hundreds of powerful features ClickUp has to offer, here are three you can use to make an impact on your productivity right now: 

👤 Me Mode : Remove the clutter by showing tasks, subtasks, checklists, and comments assigned to you in the ClickUp Workspace 

🗓 2-way Sync : Connect ClickUp with your Google, Outlook, or Apple calendar

🎨 Task Card Settings : Customize how you want your task cards to appear on Calendar view (show assignees, priority, subtasks, time estimate, time tracked, tags) 

ClickUp Calendar pros

  • Users can choose from 100 native integrations along with thousands available through Zapier and Integromat
  • Users can use the ClickUp Goals to plan, manage, and accomplish daily, weekly, quarterly, and yearly goals

ClickUp cons

  • No Dashboard export feature

ClickUp pricing

  • Free Forever Plan  (best for personal use)
  • Unlimited Plan  (best for small teams ($7/member per month)
  • Business Plan  (best for mid-sized teams ($12/member per month)

👉 If you need a full software suite to handle your Enterprise workloads and processes, we’d love to help set you up for success! Please contact Sales when you’re ready.

💬 ClickUp customer ratings

  • G2: 4.7/5 (3,880+ reviews)
  • Capterra: 4.7/5 (2,480+ reviews)

google calendar app

Google Calendar strikes the right balance as a task manager and scheduler; it’s one of the most familiar and favorite calendar apps that categorizes events, out of offices, tasks, and appointment slots. Plus, arranging a Google calendar is easy to do whether you’re in the office or standing in line at Starbucks!

Google Calendar pros

  • Users can add new HEX colors to customize a calendar’s background 
  • Users can set primary and secondary time zones for entire calendars
  • Google Calendar templates to optimize workflows

Google Calendar cons

  • This calendar app does not have a desktop version for macOS or Windows 10

Google Calendar pricing

  • Google Calendar is free for personal use or with a paid business account

Google Calendar customer ratings

  • Capterra: 4.8/5 (1,500+ reviews)

calendly allows users to view multiple calendars to manage events

Calendly is an intelligent scheduler software that automates manual busywork by booking meetings and events at the right time and place. It can connect with your organization’s—Google, Outlook, or iCal calendars for a stress-free experience between hosts and invitees.  

Calendly pros

  • Users can add Calendly to their website or email to streamline scheduling
  • Users can automate communications before and after meetings 
  • Calendly offers tons of integrations such as ClickUp, Linkedin, and Slack

Calendly cons

  • This calendar app can integrate with popular tools such as Zoom and Zapier, but it can easily become complicated for invitees if they have to go through hoops to connect 

Calendly pricing

  • Calendly offers free and paid plans starting at $8/seat per month

Calendly customer ratings

  • G2: 4.7/5 (1,200+ reviews)
  • Capterra: 4.7/5 (1,900+ reviews)

baluu calendar app

Coming in at number 4 in our list is Baluu . This fully fledged booking system and website builder is great for small businesses that need to take bookings online. You can connect your bank account, or Stripe to accept payments and even sell products with their e-commerce features.

  • Build an out of the box booking website in minutes and start accepting payments and bookings online.
  • Integrates into any existing website as an iframe
  • Syncs with all the major calendar platforms (Google, Outlook etc.)
  • There is no Baluu app yet

Baluu pricing

  • Baluu offers a free plan (limited to 50 bookings per month) and paid plans starting at $17 per month

Baluu customer ratings

  • G2: 5/5 (2 reviews)
  • Capterra: 4.9/5 (5+ reviews)

savvycal calendar apps

SavvyCal is a scheduling tool that allows you to toggle between their calendar and your list of time slots. This overlay feature puts users in the driver’s seat to easily find mutual availability. SavvyCal syncs with popular calendars and other scheduling workflow tools to create events and check for times while you’re busy. 

SavvyCal pros

  • Users can present ranked availability windows to encourage recipients to pick the optimal time
  • Users can set limits for how many meetings can be booked per day, week, or month to reserve time for deep work

SavvyCal cons

  • This calendar app does not have a free plan 

SavvyCal pricing

  • SavvyCal offers paid plans starting at $12/user per month

SavvyCal customer ratings

  • G2: 5/5 (7 reviews)
  • Capterra: N/A

any.do calendar apps

Any.do’s calendar feature aims to help users control their day, week, and month with events and tasks in a single view. The interface is clean and easy to use, allowing other calendars such as Google Calendar, iCloud, and Outlook with no hassle. However, Any.do doesn’t currently offer any free plans. 

Any.do pros

  • Users can turn WhatsApp messages into tasks and reminders using natural language
  • Users can choose from different themes and backgrounds to match their preferred style

Any.do cons

  • This calendar app’s task management functionality is limited to basic functionalities

Any.do pricing

  • Any.do offers has a free plan. Inquire with Any.do for pricing

Any.do customer ratings

  • G2: 4.1/5 (190+ reviews)
  • Capterra: 4.4/5 (130+ reviews)

apple calendar is a free calendar app on all apple devices

If you’re an Apple user, you’ll know that the Apple Calendar is pre-installed on every iOS and macOS device (including the Apple Watch) for users to access their calendar accounts in one place. While this basic calendar app can cover scheduling needs and quick event setup, it lacks advanced features for more customization. 

Apple Calendar pros

  • Users can see all or specific calendars in a single window
  • Users can add an event’s location address to receive Time to Leave notifications based on how long it will take to reach the destination

Apple Calendar cons

  • This calendar app prevents inviting people to an event if their email is not saved in your phone’s contact list

Apple Calendar pricing

  • Apple Calendar is free on every Apple device

Apple Calendar customer ratings

  • G2: 4/5 (160+ reviews)

Bonus: Project Management Software for Macs

Microsoft Outlook calendar app

Microsoft Outlook Calendar doubles as a calendar and scheduling tool to track personal and work events. With its shared calendar feature , you can access your teammates’ calendars and even manage their schedules.

Microsoft Outlook Calendar pros

  • Users can create calendars that display the schedule of a group of people
  • Users can view multiple calendars side by side

Microsoft Outlook Calendar cons

  • This calendar app has too much functionality that can get in the way of simple scheduling needs

Microsoft Outlook Calendar pricing

  • Microsoft Outlook Calendar offers free and paid plans. Inquire with Microsoft 365 for pricing

Microsoft Outlook Calendar customer ratings

digical is one of the popular calendar apps with natural language processing

DigiCal syncs with all calendar servers that are supported on the Android platform. Users can fully customize the appearance with a preset theme or use the color picker and font presets to create their own theme. Additionally, DigiCal’s unique built-in location search allows users to type in the name of a place, and it will automatically fill in the location address. 

DigiCal pros

  • Users can switch between seven different calendar views in the light or dark themes to suit their preferences
  • Users can select a widget for a quick view of their agenda for the day, week, or month

DigiCal cons

Digical pricing.

  • DigiCal offers free and paid plans starting at XXX/user per month

DigiCal customer ratings

acuity scheduling works with a user's default calendar to show availability to clients

Similar to Calendly and SavvyCal, Acuity Scheduling is a tool specially designed for Squarespace websites. Clients begin the scheduling process by choosing the appointment type they want to book. If you are hosting group classes for say, calligraphy or yoga, the Class feature allows multiple people to book services at a specific time. 

Acuity Scheduling pros

  • Users can create and edit as many appointment types desired
  • Users can set scheduling limits to choose if and when clients can book, edit, or cancel their appointments

Acuity Scheduling cons

  • This feature is an add-on for Squarespace websites and not a standalone tool

Acuity Scheduling pricing

  • Inquire with Squarespace for pricing

Acuity Scheduling customer ratings

  • G2: 4.7/5 (300+ reviews)
  • Capterra: 4.8/5 (5,000+ reviews)

fantastical is a popular calendar app best for managing calendar events

Next on our best calendar apps list is Fantastical. This app syncs all your custom templates, notifications, weather settings, and more for a detailed view of all your calendar items. With a single click or tap, Fantastical will automatically generate a conference call and add all details to your event. 

Fantastical pros

  • Users can add Zoom, Google Meet, Webex, and Microsoft Teams calls
  • Users can browse and subscribe to interesting calendars, including sports, TV shows, holidays, and more

Fantastical cons

  • This app has too much functionality that can get in the way of simple scheduling needs

Fantastical pricing

  • Fantastical offers free and paid plans starting at XXX/user per month

Fantastical customer ratings

  • G2: 4.5/5 (10+ reviews)
  • Capterra: 4.8/5 (10+ reviews)

business calendar 2 calendar app

Business Calendar 2 is a calendar app for Android phones with a convenient drag-and-drop feature for organizing and scheduling tasks. Whether it’s themes, colors, or the number of days you want to view, you can customize the app to suit your preferences. However, unlike most calendar apps, Business Calendar 2 lacks a web version.

Business Calendar 2 pros

  • Users can attach images and voice recordings to an event
  • Users can display events and tasks in their home time zone when traveling

Business Calendar 2 cons

  • This app’s pro version is relatively expensive for a mobile calendar app with no web or iOS support 

Business Calendar 2 pricing

  • Business Calendar 2 offers free and paid plans. Inquire with Business Calendar 2 for pricing

Business Calendar 2 customer ratings

vantage calendar app

Last but not least on our best calendar apps list is Vantage. This calendar app has a suite of visual cues to help users organize their daily life better. For example, a unique feature called Stacks reduces clutter to visualize how much is on your plate. The more events and tasks planned for a particular day, the higher the stack becomes.   

Vantage pros

  • Users can drag and drop to do items to set due dates
  • Users can choose from a selection of color packs to customize the calendar’s look

Vantage cons

  • This calendar app is geared toward users with a specific aesthetic preference  

Vantage pricing

  • Vantage offers a free version with in-app purchases

Vantage customer ratings

Let ClickUp take the stress out of planning so you can get the most out of your time to relax or do the things you love. If you’ve been switching back and forth between Google and other calendar apps, this is your sign to try the Calendar view in ClickUp today! 🗓

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What makes a great calendar app?

The best calendar apps to explore in 2024, 1. fantastical, 2. notion calendar, 5. vimcal calendar, 6. reclaim ai, 7. hey calendar, 8. rise calendar, 9. calendars by readdle, 10. google calendar, 11. moleskine timepage, which calendar app to pick, how to get started finding calendar apps, what makes the best calendar app, 12 best calendar apps in 2024: the ultimate guide & apps.

16th Feb, 2024

Best Calendar Apps for 2024

Finding the perfect calendar app can be hard. Picking a calendar application that helps you plan your week, or schedule your next meeting, or just to keep yourself organized ahead of time. We've shortlisted the best calendar apps for you.

Brought to you by Akiflow

Time is the center of the universe.

Does that make calendar apps the best productivity app?

You don't have to be a time management fiend to want to use a calendar application to better organize your events, meetings & maybe even time-block. Calendar apps are some of the most common productivity tools as at the core they focus on time.

Navigating calendar applications is like buying a car, so many brands, so many offerings. Which one to pick right? We feel you. The range of calendar applications is expansive and we've now seen the rise of tools like meeting planners , chrome extensions for your calendar, and smaller calendar apps too.

Best Calendar Apps, How to Pick the Best One

Calendar apps are hard to pick because they look the same and present many of the same features like ability to time-block, adding events, descriptions, reminders & video conferencing optionality. Here's what we believe make a calendar app brilliant:

  • Scheduling Functions - The best calendar apps should allow you to better plan meetings and events with people using meeting scheduling functions. This is becoming much more common and not every calendar app has it, but that's what makes them better. There's nothing worse than investing your time into a calendar app and using a 3rd party service like Calendly to book meetings. Two tools can become one.
  • Super Mobile Apps - Calendar is hard to get right on mobile thanks to the tiny real-estate when compared to a wide screen desktop display, so the best calendar apps make it easy and resourceful of the space on their mobile app version. Cracking examples are ones that make it easy to navigate between dates and don't overwhelm with features but deliver what's needed to view, schedule in and even plan meetings.
  • Increasing AI Abilities - There's more need for AI to do smaller errands in the background of your calendar apps. The more prevalent calendar apps will need and activate AI to do things like plan your tasks into your calendar, save time with suggested dates & recommend the best slots for you and people to work with. Less meetings, more focus time is the best motto.

These are the best recommendations going into 2024.

Calendar applications are used to better manage your time and produce better focus time. Let's explore the best of the breed of calendar apps and which one is best for you.

  • Fantastical - a long-standing giant in the calendar management space
  • Notion Calendar - the well-designed, clean calendar that connects with Notion
  • Morgen - A combination of tasks, calendar & smarter AI features
  • Amie Calendar - A sleek, fast calendar and task combination
  • Vimcal - a fast calendar application that presents AI features for time plotting
  • Reclaim AI - A team focused calendar with AI scheduling functions
  • Hey! Calendar - A productivity focused calendar with unique perspective
  • Rise Calendar - a new calendar app with a vision to increase focus time
  • Calendars by Readdle - world-known Readdle created this friendly calendar app
  • Google Calendar - a solid free choice for managing your calendar
  • Moleskine Timepage - One of the most stunning calendar experiences on mobile
  • Mayday Calendar - A new AI assistant focused calendar experience

Let's begin by exploring each of these in more detail - so let's dig into calendar apps.

Best All Round Calendar

Fantastical 3 Logo

Fantastical

Fantastical 3 is a beautifully designed calendar app with events, tasks and more.

Fantastical, Adding Events, Light Mode

  • Pricing : Free with $6.99 upgrade
  • Platforms : macOS, iOS & Apple Watch
  • Scheduling Link : Yes, in Premium

Why is Fantastical one of the best calendar apps?

Ever since we've been reviewing calendar apps, Fantastical continues to shine.

Fantastical is developed by Flexibits who've created an easy, fun and approachable calendar application . Fantastical is free and offers a good way to get started adding meetings, events and even weather forecasts too. It is simple in nature, with "natural language input" for quickly adding events.

Fantastical Calendar, Day View, Calendar App

Fantastical offers a premium experience which does give you better and bolder access to conferencing, productivity features like sets for managing your tasks and calendar in one and even a meeting scheduling link that you can send out externally to book meetings. This is just one of the classics in the productivity space as far as calendar apps.

Should I Consider Fantastical?

For those Apple centric (iOS and macOS) users, that want a great all-round calendar app. This is one of the best one the market. Fantastical is brilliant for managing events, using natural language to add quick tasks, and managing light tasks alongside events.

Best Simple Calendar App

Notion Calendar Logo

Notion Calendar

Notion Calendar, previously Cron, is a calendar app for managing events & meetings.

Notion Calendar App, Full Review

  • Pricing : Free, no premium
  • Platforms : iOS, Windows, macOS & Web
  • Scheduling Link : Yes

What makes Notion Calendar a good calendar app?

Notion Calendar, formerly Cron, is a powerful, lightweight calendar app.

Perfect for those who want a simple calendar experience, Notion Calendar connects with Google Calendar and allows you to time-block , send meeting scheduling links out, manage your tasks and meetings with video conferencing to Google Meet and Zoom .

Notion Calendar and Notion Databases, Working Together

Notion Calendar brings powerful ways to connect with Notion without leaving your calendar in two ways. With pages, so you don't loose important pages that could be useful for a meeting, and with databases, so you can bring in important dates to your calendar.

Notion Calendar also brings a brilliant way to manage your events on the go with a reliable, fast and easy to use mobile application that many people continue to credit.

Should I Consider Notion Calendar?

Notion Calendar is free, works with Google Calendar and brings a stunning design on both desktop and mobile. Notion will likely continue to integrate this with Notion and bring more features to enhance it, whether they bring it into a pricing model is open to debate, but for now Notion Calendar is fantastic and works great even more so for Notion users .

Great for All-Round Use

Morgen Calendar - Logo PNG

Morgen Calendar

Morgen wants to help you manage tasks, calendar & scheduling in one productive stack.

Sharing Link with Morgen Calendar

  • Pricing : Free with $9 per month
  • Platforms : iOS, Android, Windows, Linux, macOS & Web
  • Scheduling Link : Yes, Limited to 1 in Free

Why Morgen is a good calendar app?

Since we last reviewed Morgen Calendar it now wants to be much more.

Morgen helps you plan tasks, manage your calendar and connect with other integrations like Todoist, Google Tasks and beyond, with a Notion integration coming too. Alongside your calendar events and meetings you can see a task list with the ability to create tasks and create lists for better planning, you can then use this to time-block into the schedule.

Connections to Morgen, Integrations, Settings

Morgen is one of the fastest growing calendar apps on the market and continues to have us impressed with the pace of their building and development equally.

Is Morgen Suitable for Me?

Morgen is probably even better as an all-rounder than the likes of Fantastical to be honest. It brings a wide variety of devices, good design and a speedy app for adding tasks and calendar items with ease. Much like Fantastical it offers a clean and simple design, and with the same freemium limitations too that you'd expect to see in Fantastical.

Email + Tasks + Calendar

Amie Calendar logo

Amie Calendar

Amie Calendar is a calendar app with todos and calendar management combined in one.

Amie Calendar, Calendar App with Tasks

  • Pricing : Free with $15 per month (monthly) upgrade
  • Platforms : iOS, macOS, web

Why Amie is a good calendar app?

Amie brings a new fresh take on calendar management.

Amie allows you to manage calendar events, tasks and even email (in the premium) allowing you to combine those experiences in one, time-block and get managing tasks alongside calendar items and meetings. People also seem to really like the integrations which offer ways to connect with popular apps like Todoist , Notion and Spotify.

Google Calendar Connected in Amie Calendar

There's plenty to like about Amie and with their email experience, it really tests the boundaries at what we believe a calendar application should be in 2024. This is definetly one to watch in this next year of productivity apps.

Should I get Amie?

Amie much like Morgen and Mayday has abilities to plan tasks with calendar too.

This makes it a compelling option in this list and that comes with a higher price, this allows people to manage both their tasks and calendar in one, this is more common in daily planning apps and this is where Amie looks like it is heading.

If you want something clean, easy to use on mobile and has light task management, with some good integrations, then Amie is one of your options to look at.

Best for Advanced Calendar

Vimcal - Logo

Vimcal wants to be your super fast and easy calendar app with powerful pro features.

Finding Times using AI with Vimcal

  • Pricing : Free for mobile, $15 per month
  • Platforms : iOS, Windows, macOS

What makes Vimcal a good calendar app?

Vimcal is one of the faster calendar apps on the market and really for more serious calendar app users. This is more premium but does have a solid free experience for mobile calendar application with a clean and easy to use design on the go.

Overall Vimcal wants to be the fastest way you manage your calendar and they do this with features that span into AI, team management and better collaborating with others externally. There's a few notable features, the first of those is AI Time Finder that helps you share dates, or a Calendly link, or even a screenshot - it will pick all the meetings out and plot them out on the calendar making it easier to plug them in right away.

AI in productivity apps like Vimcal Free Time Finder.

They don't stop there with the "team slots" function - it allows you to book slots with others and even use AI to find the best slots they think will work out. You can use group voting for your meeting times and also use a Calendly link link for automatic bookings.

Is Vimcal a good choice?

If you're hunting for something more progressive in the realm of AI then we'd say checkout Vimcal, it reminds us of the Superhuman for calendar apps - speedy, packed with features and eager to be adding more at a rate of knots.

Best for Team Calendar

Reclaim AI logo

Reclaim AI is perfect for smart calendar app for teams to optimise schedules.

Reclaim Task AI

  • Pricing : Free with $8 - $18 per month
  • Availability : Web
  • Scheduling Links : Yes, Limited

What makes Reclaim a good calendar app?

Reclaim is one of the most interesting AI calendar apps for better team scheduling, but works well for solo scheduling too. The concept is simply to better organize your schedule using machine learning and better scheduling systems.

A feature within Reclaim that is very interesting is the ability to add priorities that better help you slot the most important tasks into your calendar and that automatically moves around based on what meetings and priorities you have coming up, great for focus.

Reclaim, Add Task Function, Priorities

They promote focus and still account for your habits too to better manage routine items like lunch, breaks, gym routines and things that you don't really ideally want to move by hours. This is son

Should I get Reclaim?

For your team, this is a really interesting option that is gaining lots of attention for the focus on weaving your time with habits , tasks and smarter thinking around 1:1 time and meetings you have as a team. It gets smarter each time your team uses it, but it shouldn't be ruled out as a freelancer, or a solo individual who wants to better time manage.

Calendar Productivity System

Sometime This Week Feature, Allocating Event When Suitable, HEY Calendar

  • Pricing : $99 per annum with HEY! Email
  • Availability : Web, iOS, Android, Mac, Windows
  • Scheduling Links : Only with HEY users

What makes HEY! Calendar a good calendar app?

Hey is new to the scene. So adding it here was an interesting addition, but combining it with the already, well respected HEY! Email system of productive emails, made it an interesting option for calendar management.

Combining habit-tracking, sometime this week tasks and time tracking in one calendar app is a very powerful way to handle your calendar and anything connected to time management. HEY brings a horizontal day view which many people are liking as a way to handle their day ahead and a week view that allows you to see a more traditional window into your week ahead.

Habit Tracking in Hey Calendar

Habit tracking and time tracking are useful features that are nested into the background and HEY! Calendar is packaged up with the already popular HEY! Email experience that people know and love for more productive approach to their inbox management .

Should I get HEY! Calendar?

As you get HEY! Email as part of this, we'd look into seeing whether their email service connects with you and your vision for productivity. HEY products are bold and opinionated, so it takes some time to research and really dig into whether they are right for you for your day-to-day productivity, as they turn the traditional concepts on their head.

Hey Calendar Logo App

HEY Calendar

HEY Calendar is a calendar app that re-thinks your approach to managing schedules.

Best New Calendar

Rise Calendar Logo

Rise Calendar

Rise Calendar wants to help you better focus your time at work with their calendar.

Meeting with Team Members, Rise Calendar

  • Pricing: Free, with $20 per month, per user team pricing (past 5 users)
  • Platforms : Web, macOS
  • Scheduling Links : Yes

Is Rise Calendar worth it for your calendar management?

Rise Calendar is a new edition and we've recently just added it to Tool Finder's growing collection of calendar applications , but the experience has impressed us very much.

Rise offers a better way to plan your calendar with more control in mind. They have features that want you to take your time back and better focus on the task at hand, a concept really pushed by time-blocking and deep work, a classic book by Cal Newport.

Rise Calendar - Calendar Management

Rise Calendar does this by introducing you to FocusGuard - a system they use to block time in your calendar and make it blocked for people trying to book it if your calendar goes over a certain amount of meetings a week. They want your focus time to be protected and then automatic feature, that can be adjusted in the settings, can be moulded to you.

They also have other features like flexi time slots, 1:1 internal and external meeting scheduling links. Rise Calendar won't break the bank too - with a generous free plan and a premium plan that is steeper but only for adding more than 5 members to Rise.

Should I get Rise Calendar?

If you're a solo user and open to trialing a public beta, Rise Calendar is a great macOS experience and comes with a brilliant, performing calendar app that you will love. For team users, the pricing is a little steep past the likes of 5 members, but before that, people will love this for personal calendar management.

Great for Routines

Calendars Readdle Logo

Calendars by Readdle wants to help organize your meetings, tasks & routines in one.

Calendars by Readdle, App Mac in Action, Managing Calendar

Why is Calendars by Readdle one to consider?

Readdle make some of the best productivity software and Calendars is one of them. We'd recommend exploring this if you don't want anything too fancy as a calendar application.

This calendar experience focuses on the basics but with some gems within like "routines" that help you to create quick adds to your calendar. Say you run often, then you can use routines to help save time adding that event and the metadata accordingly each time. Just drag it into your calendar for easy calendar management and no excuse mentality.

Formerly Calendars 5, this calendar app comes with a great reliable nature, views like Calendars 5 did well on mobile and a solid development experience.

Should I get Calendars by Readdle?

For lightweight calendar use, this is a perfect balance between the more advanced calendar apps we've seen in this list and the more basic ones like Google Calendar. We'd recommend Calendars for the reasoning that Readdle have developed it as an all-round way to handle your calendar and routines in one.

Best Free & Easy

Google Calendar - Logo

Google Calendar

Co-ordinate meetings, events and appointments in Google's free, go-to calendar app.

Google Calendar Apps, Showing Events

  • Pricing : Free
  • Platforms : Web, iOS and Android

Should I stick with Google Calendar?

A free, reliable Google Calendar offers what you need to better manage your calendar in the Google ecosystem. Only working with one calendar at a time, this works great. You can't beat some of Google's services but some like to have 3rd party experiences to remove and improve the design elements.

With Google Calendar on web, one of the underrated things is opening up Google Tasks and using them alongside each other, your calendar & tasks in one place. Then pop open the likes of Google Keep and you're laughing.

Most Beautiful on iOS

Moleskine Timepage

Timepage by Moleskine

The most stunning design for a calendar experience, with helpful daily notifications.

Timepage App, Mac and iPhone, Weather Shown on Screen

  • Pricing : Part of Moleskine Suite pricing starting from $11.99 annually
  • Platforms : macOS, iOS
  • Scheduling Links : No

Why Moleskine Timepage is one of the best calendar apps?

This stunning calendar application is perfect for those who love well-designed iOS applications because Moleskine Timepage is a stunner.

It doesn't just stun your eyes, features like time-to-travel help you to get ready and notifications for weather too make it easier to pack an umbrella. There's also some colour-coding setups and great visual effects making it one of the most experience based calendar apps on mobile we've ever seen.

Should I get Moleskine Timepage

Well worth exploring if you need a reliable, beautiful calendar app on iOS. Here's our review of Moleskine Timepage to go deeper.

Mayday Calendar - Logo

Mayday Calendar wants to protect your time & be your AI calendar assistant for time.

Mayday Calendar AI launches

Why Mayday is one of the best calendar apps?

An exciting vision ahead for Mayday Calendar is what turns us to adding this one to the best calendar apps of 2024, the focus on being the AI assistant to managing your calendar is an interesting one that sees then want to manage your time by learning from it.

Throw in the ability to capture and plot tasks into your schedule with your calendar events, this could be one of the calendar apps that sees for the future of AI apps.

Should you get Mayday?

Early days for Mayday Calendar, but for those who are AI focused in 2024, they will love the ability to add and manage events using the AI assistant here.

Here's our best recommendations for your specific scenario:

Best for All Round

Simple and easy to get round, this free calendar app has some powers in pro but packs a good all-round experience in Morgen free.

Best for Apple Users (iOS & macOS)

Hands down the best for Apple users who want to stick in the Apple ecosystem.

Best for Design Lovers

This is one of the best looking calendar apps. Many look fantastic in this list, but Cron has to be the best looking out of them all and one we vote as the nicest looking.

Best for iOS users

Moleskine Timepage is a stunning choice for iOS users who lover visuals and gestures.

Calendar applications are perfect for managing your meetings, events and time.

These are good pillars to start with and to rank on how important they are for how and what you pick as your calendar application. They have become popular in the last few years due their ability to add conferencing to them for quick and easy creation of meetings and joining them with ease. Is that important for your calendar app? Keep that in mind.

There are so many calendar applications and shapes and sizes, so making sure you choose one that best suits your needs and everyday practicalities as important. Our recommendations for calendar apps below span many different areas but offer you a broad calendar app experience to get you started.

Think of calendar apps as the home for your time. You want them to be reliable, easy to use and play nicely on your devices as three core rules for picking the best calendar apps.

Here are some more features to look out for:

  • Colour Coding - see your calendar in a colour-coded system. Popular with those who like to plan events and meetings around colour schemes - eg. red for meetings.
  • Multiple Calendar - seeing all your calendars in one base might be valuable to many people so seeking a calendar app that does that will be important.
  • Scheduling functions - booking external meetings on email is hell. So a calendar app that offers scheduling functions inside could be an option.

These are all good things to look out for on the hunt for your next calendar app.

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teamwork - Manage multiple complex client projects

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Motion

Motion is an AI-focused to-do list app with calendar, meetings & auto-scheduling.

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Sunsama is a daily planner app with calendar, tasks & a focus on work/life balance.

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Choose from hundreds of productivity tools

10+ Best Online Calendars & Apps for 2023 (Free & Paid!)

best task calendar app

Busy at home?

Busy at work?

That's why it's essential to employ a powerful yet simple online calendar or calendar app to roadmap your schedule while prioritizing the most important tasks that need to be done.

How do you find the best online calendar or calendar app for when there are so many calendar tools , productivity tools , and planners available?

Instead of filtering through the hundreds of possible contenders, check out these top online calendar and app choices for productivity.

Best Calendar Apps for 2023

2. google calendar, 3. microsoft outlook calendar, 6. calendly, 7. fellow.app.

Formats : Web, macOS, Windows, iOS, mobile app, Android

ClickUp is a free and powerful productivity tool with intuitive calendar features designed for teams of any size to stay on pace, manage projects, and work together—all in one place. Whether your calendar lives on your phone or on your monitor, ClickUp makes task management both easy and engaging.

With over 15 customizable ways to visualize your work including the popular Calendar view , ClickUp takes scheduling to a whole new level with its intuitive drag and drop interface and ever-growing list of dynamic features. Organize projects, plan timelines, and keep everyone on the same page with a flexible Calendar that automatically updates as your projects progress. View your calendar by day, week, or month for a high-level look at your schedule, then use filters to organize and customize your Calendar in the way that serves you best.

best task calendar app

"When it comes to keeping track of everything that is going on in my life, ClickUp has been a lifesaver. In comparison to Asana and Trello, it's a lot more feature rich. They offer a lot of cool widgets and connectors in their task tool, which allows for a lot of personalization. It does, in fact, aid in increasing output." — Capterra

  • Eliminate clutter from your Calendar view by showing just the tasks, subtasks, and comments assigned to you
  • Use 2-way sync to bring entries from other tools into ClickUp including Google, Outlook, and Apple Calendar
  • Manage work and launch meetings directly in Calendar view
  • Customize how you visualize task assignees, priorities, subtasks, and time on your Calendar
  • Apply one or more filters to zoom in and out of project details on your schedule
  • Ready to use event planning templates to map out your busy schedule
  • Free Forever:  Calendar view, tons of scheduling features and views, unlimited tasks and members, 100MB of storage, and more
  • Unlimited ($5 per member, per month):  Unlimited storage, unlimited integrations, and unlimited Dashboards
  • Business ($12 per member, per month):  Unlimited teams, custom exporting, and advanced public sharing
  • Business Plus ($19 per member, per month):  Custom role creation, custom permissions, and increased automations and API
  • Enterprise ( contact sales for pricing ) : Enterprise API, guided onboarding, and a dedicated success manager

Use ClickUp for free.  No credit card required.

Formats: Mobile app, tablet, and online

Google Calendar provides multiple views of your day, week, and month prioritization, guest invites, web access and more.

Safely backup data, so you don't lose your schedule if you lose your device. With Assists, Calendar helps you create events in just a few taps with smart suggestions for event titles, people, and places.

Integrate Google Calendar with ClickUp to see your calendar and meetings in one planner. Get even more Google Calendar integrations .

best task calendar app

"I love how Google Calendar automatically uploads everything to the cloud. I also love how it suggests locations based on the address one types in (of course it doesn't do this for private addresses, but it is still a handy feature.) It will set reminders by month, day, hour, or minute, and it also asks if one wants to set up recurring appointments for a number of weeks, a number of days, or annually (handy for Birthday reminders.) The app will also convert between time zones across the world—another useful feature." — G2Crowd

  • Create events in a few taps with smart suggestions for event titles, people and places.
  • Events from email are added to your calendar
  • Schedule View brings calendars to life

Formats: Mobile app, tablet, watch software, and online

Microsoft Outlook is an information management software system from Microsoft, available as a part of the Microsoft Office suite. Though primarily an email client, Outlook also provides an online calendar, task managing, contact managing, note-taking, journal logging, and web browsing. Organizations use this software app throughout the company (Microsoft Exchange Server or SharePoint ) for shared calendars , mailboxes, folders, data aggregation (i.e., SharePoint lists), and appointment scheduling.

Here's how to integrate Outlook with ClickUp to see your calendar and meetings in one planner. Find more helpful Outlook integrations !

best task calendar app

"The best thing about Microsoft Outlook is that we can categorize our emails very easily. Also, with the advanced search feature, it is very easy to find an email. The UI is also very professional and is much better than Gmail. The flagging feature is also very well implemented." Varun B.

  • Multi-user software for calendars
  • Task management features
  • Easily categorize emails
  • Basic: $5/person /month
  • Pro: $12.50/person /month
  • Office 365 : $20/person /month

Todoist specializes in productivity software and creates tools that simplify and organize your workday . Their team is composed of designers, engineers, and communicators united by a common goal, not a common location. Regain clarity by placing tasks into Todoist , no matter where you are or what device you use.

“I love the versatility of the product and the fact that it is simple to use despite the depth of its features, and that it can be used across so many platforms (Web browser, PC app, Outlook add-in, and iPhone and iPad apps, all of which I use, to name a few). What really makes the product indispensable to me is the Outlook add-in and the ease of converting emails into tasks seamlessly, though I also rely heavily on the iPhone/iPad apps.” — G2Crowd

  • Easily organize and prioritize assignments.
  • Get a clear overview of all company tasks.
  • Divide and conquer your task lists in shared projects.
  • Basic: Free
  • Premium: $3/person /month
  • Business: $5/person /month

Formats: Mobile app

Teams can plan their day in seconds with Any.do's calendar app. Use this helpful application to focus on meaningful action items that will deliver on your goals. Any.do's dashboard consists of your to-do list, planner, and calendar, allowing you to plan while staying on top of your daily agenda. Drag and drop tasks into your schedule to produce an efficient daily plan..

best task calendar app

“I consider the client-friendliness and multi-functionality of any.do is one of its best qualities. I always use Any.do on my mobile phone; I note down jobs nearly every day and personal items that I need to do; the whole collection of objects helps categorizing activities far simpler. It integrated with my computer, making it much easier for the entire process.” — G2Crowd

  • Reschedule tasks, mark them as done or delete them completely.
  • Prioritize daily tasks to save you hours of extra work and burden.
  • Standard: Free
  • Premium: $5.99/p /month

Format: Online

At Calendly, they're excited about improving the way the world schedules. They're obsessed with providing an elegant, delightful experience for our customers. Calendly is an automated calendar that takes the work out of connecting with others so you can accomplish more. Millions of users benefit from an enjoyable scheduling experience, more time to spend on top priorities, and flexibility to accommodate individual users and large teams alike.

best task calendar app

Calendly works with Google, Office 365, and Outlook calendars and apps like Salesforce, Stripe, PayPal, Google Analytics, GoToMeeting, and Zapier for a seamless user experience

" I use Calendly. I like to set up my podcast interviews. There is a free and a paid version. The free version allows you to use one category, while [with] the paid version, you can set up multiple categories. Plus, you can customize the URL. " Networking With Michelle Show .

  • Straightforward automated scheduling tool
  • Millions of registered users
  • Compatible with Google, Office 365, and outlook Calendars.
  • Premium: $ 8/person /month
  • Pro : $12/person /month

Format: Web, App, Chrome extension

Fellow.app is a note taking software that helps team collaborate with real time note taking, tracking objectives and action items. The software integrates seamlessly with Google Calendar to boost meeting preparation, productivity, and accountability. This means you can access your meeting notes directly from Google Calendar events to stay further organized. By using Fellow alongside your Google calendar, you can start each day by quickly scanning your calendar and preparing for all your meetings.

best task calendar app

"The ability to have Fellow built in to Google has been a game changer. From being able to add an agenda topic prior to a meeting, to taking meeting notes and assigning actionables while in a meeting, and collaborating with other attendees, we are able to remember and prioritize tasks a lot easier." - G2Crowd

  • Stay on track by tracking your quarterly objectives
  • Keep your team organized by tracking action items
  • Leverage expert meeting templates

8. SavvyCal  

With SavvyCal, you and your team will be able to find the best time for scheduling calls and meeting appointments. Remove the hassle of trying to find a meeting time that won’t overlap other meetings and activities, by being able to sync up your schedule and the schedule of your recipients. This scheduling tool helps you save time and have more effective workdays. 

best task calendar app

  • Personal appointment links you can send to your recipients
  • Block of time to have meetings and to not have meetings
  • Overlay meeting schedules to pick which time is best for everyone involved
  • The Basic Plan: $12 per user per month
  • The Premium Plan: $20 per user per month

9. Calendso

  Format: Online

An open-source alternative to Calendly, Calendso is a customizable scheduling tool that can help make your daily life easier. It can be beneficial to you, whether you are a small startup, or a large corporation. If you are looking for a software where you are in control, Calendso can be an option.  

best task calendar app

  • Integrate with other tools
  • Self-Hosted: $0
  • Hosted: $12 per user per month

10. DigiCal 

Format: Mobile app

DigiCal is a calendar app where you can synchronize all of your calendar apps. You can see all the different activities you have to do for the day, and it can help you when organizing and planning. Depending on your preference, you can choose the way you want your calendar format to look like. 

best task calendar app

  • Subscribe to different calendars so you can stay up to date with different events
  • Weather forecast is integrated within the app
  • Sync all your calendars
  • Digi+: $4.99

11. Zoho Calendar

Format : Mobile app

Schedule your work days effectively with Zoho Calendar. You can share your calendar with your team members, so everyone can be on the same page. Set up meetings and other team events within your calendar. You can also add reminders that will notify you and your team so events can run smoothly.

best task calendar app

  • Sync up all your other calendars into one place
  • Create private and public calendars
  • Schedule team events
  • Approve or deny scheduling appointments
  • Zoho Calendar integrates with other Zoho tools 3rd party tools
  • Standard: $3/person/month
  • Pro: $6/person/month
  • Enterprise: $10/person/month

Looking for a project management tool? Check out our list of the top Zoho alternatives for project management.

Which Online Calendar or Calendar App Should You Choose?

After reviewing the top calendar apps, which one should you choose?

It's important to determine your criteria to make yourself and your team the most productive.

Think about these question before settling on a decision:

  • How do you interact with your team?
  • Is the online calendar for personal or team use?
  • How do you roadmap your day, keep task lists, and join meetings?
  • Do you need it to sync with your other calendars?
  • In which formats do I primarily interact with my calendar?

Ultimately, the best calendar to use will depend on your specific needs. You can also use other tools such as Gantt charts for event planning and calendar management. After pinpointing your exact uses for a calendar, you can then make a more educated decision. Also review our FAQs below for more help in choosing the best calendar app.

best task calendar app

Online Calendar & Calendar App FAQs

What makes a great online calendar or app, which online calendar app is best, what is the easiest calendar app, what is the best free shared calendar app, is there a better calendar than google, 50% fewer meetings with clickup, simplify your routine work updates..

  • Integrations
  • Getting Started
  • Help Center
  • Productivity Methods + Quiz
  • Inspiration Hub

Organize your work and life, finally.

Become focused, organized, and calm with Todoist. The world’s #1 task manager and to-do list app.

best task calendar app

42+ million people and teams trust their sanity and productivity to Todoist

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Clear your mind

The fastest way to get tasks out of your head.

Type just about anything into the task field and Todoist’s one-of-its-kind natural language recognition will instantly fill your to-do list.

best task calendar app

Focus on what’s important

Reach that mental clarity you’ve been longing for.

Your tasks are automatically sorted into Today, Upcoming, and custom Filter views to help you prioritize your most important work.

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Organize your teamwork, too

Where all your tasks can finally coexist.

Give your team a shared space to collaborate and stay on top of it all – alongside but separate from your personal tasks and projects.

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The best calendar apps for Android and iOS

Simon Chandler

Calendar apps can help budget your time and schedule events, meetings, and tasks to help you take charge of your life. Although your smartphone may already come with a calendar app preinstalled, it probably pales in comparison to some of the third-party alternatives currently available. We’ve pulled together a few of the more intuitive and full-featured calendar apps for Android and iOS. Most of these premium apps are free, with more advanced versions available via in-app purchase.

Fantastical

Calendars 5 ($30), tiny calendar, google calendar, jorte calendar, personal planner & diary, business calendar 2, digical calendar agenda, awesome calendar ($10).

Fantastical works with the iPhone, iPad, and Apple Watch to support multiple languages, voice entry, and simple text phrases for reminders and alerts. Many of the app’s features are standard fare for a calendar app. Plus, it connects to calendar services including iCloud, Google, Exchange, Office 365, Todoist, Yahoo, and more. You can also add a geofence to an alert so that it goes off when you leave or arrive at a specific location. The iPad app gets its own dashboard view, which provides easy access to all of your events and reminders. If you have an Apple Watch, there’s a dedicated app for that too, which will have your reminders pushed to it, and allow you to speak to the watch to add new events. The main app is free, but premium versions cost $5 per month, with variations for individuals and families. Recent versions add support for privacy-sensitive widgets in iOS 15 and Quick Notes on iPadOS 15, in addition to extra-large widgets, an option to integrate with Microsoft Teams meetings, and to specify alternative hosts for Zoom meetings.

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CloudCal has a unique way of showing how busy you are on any given day via the Magic Circle system. This feature turns the days of the month into clock faces, with different colored circles corresponding to your scheduled tasks or occasions. With free syncing over Google Calendar and Outlook/Exchange, you get a rough view of the structure of your day. You can attach photos, audio files, and Dropbox files to events. CloudCal features gesture support, customizable views, calendar import, and it can work alongside other apps like Uber, Maps, and Waze. To do that, you’ll need to install those apps and purchase the Pro version of the CloudCal for $3.

Calendars 5 works with both the iPhone and iPad, allowing you to keep track of your events across iOS devices. This app may be expensive, but it offers pro-level features like natural language input, a task manager, a variety of views, and the ability to work offline, all wrapped in a super-elegant interface. The app features intuitive ways to create new events, schedules, and alerts. Should you need the big picture for a specific month, the app offers multiple views, while edits made offline get synced the next time you connect via Wi-Fi. You can set recurring events, custom alerts, and invite others to events and tasks. New versions feature iPad widgets for events and tasks so you have not only today’s events, but also the month view, time, and even weather at a glance on your Home Screen. You can also now capture your thoughts with Quick Note and take notes on specific events or the whole day on your calendar from your iPad.

If you need a simple alternative to the pre-loaded calendars on your iPhone, you can’t go wrong with Tiny Calendar. The free version of this app lets you do all the basic things you need: work offline, sync edits and information across devices, see multiple layouts, and create reminders that will notify you either through push notifications or via email. You can use your device’s GPS to add specific locations to events, without having to look up directions. You can even sync Tiny Calendar with local calendars or Google Calendar, giving you more of an incentive to use it if the default options are not sufficient.

Google Calendar offers a variety of features, like setting reminders for upcoming events and to-dos scheduled for the same day and an assortment of calendar views for designated intervals. The app links seamlessly with other calendars, such as Samsung’s S-Planner or Apple’s iCloud. One of the special things Google Calendar can do  is to help you set personal goals and schedule time for those activities automatically. If Gmail is your primary email service, you’ll see certain events like your upcoming flights, booked hotels, and restaurant reservations added to your Google calendar automatically. Calendar widgets let you view upcoming events and tasks right on your home screen. The most recent version lets shareable calendars integrate with Gmail, Drive, Contacts, and Meet.

iOS   Android

The aCalendar app provides an easy way to navigate between calendar views and increments of time: Swipe left or right to switch between daily, weekly, monthly, and yearly views, or swipe up or down (or double-tap) to move forward and backward in time. The app’s free version can pull birthdays from your contacts list and add them automatically and features several widgets for your agenda, calendar views, and dates. You can manage your Google Calendar, set recurring events, and share events using either QR codes or NFC barcodes. In-app purchases include ad removal and access to advanced settings and task management, public holidays, and several business features like invites, link contacts, and privacy. New versions of the app hide non-deletable events in read-only calendars, navigate between days in details, and notification of the end of an event.

Jorte aspires to be more than just a calendar. It wants to be your main life organization app and the diary you use to catalog your daily activities and recurring events. Jorte syncs with a number of other calendars, note-taking apps , and task managers, including Google Calendar, Google Task, Evernote, and Microsoft Office. A dedicated cloud service syncs data across devices, creates backups, and shares calendars with other Jorte users. You get dozens of colors, background images, and fonts to choose from, while in-app purchases include additional icons, wallpapers, and themes. Jorte’s diary function lets you add photos and comments to entries, which you can share. It offers monthly, weekly, and daily views, and there’s also a countdown feature that lets you know how many days are left before specific events.

Business Calendar 2 comes with everything you want from a calendar app, including an event calendar and task management, recurring reminders and events, multiple views, and support for holidays and birthdays. It includes several widgets you can place on your device’s home screen to show monthly, weekly, and daily events, or current and upcoming tasks. One unique feature of BC2 is a heat map. When viewing your schedule in the year view, the heat map makes it easier to find free days that don’t currently have any plans, tasks, or events. A pro version provides several extra features, including the ability to import or export calendar data in .ics and .ical formats, create repeating tasks and sub-tasks, and link contacts to specific appointments. Updates give you a new Desktop mode with a better interface for working in a desktop environment like a Chromebook, support for scrolling with a mouse wheel, and keyboard shortcuts in Desktop mode.

DigiCal offers seven different view modes and six customizable widgets to give you a detailed look at your schedule, or take it in with a quick glance. DigiCal syncs with Google Calendar, Outlook, and Exchange and you can add any number of holiday, sports, and TV schedules, and weather forecasts — if you subscribe to the premium service. Additional features include invitation management, snooze, maps, and navigation notifications, and a built-in location search that leverages Google Places Autocomplete. DigiCal+ , the paid version of DigiCal, costs $5 and expands on the number of features available, including new widgets, customization options for the calendar widgets and agenda views, and a yearly view with heat map capabilities. Updated versions let you manage all calendars like Google Calendar, Outlook, and Exchange via DigiCal.

Awesome Calendar, packed with tons of features, touts itself as an all-in-one tool for keeping track of events in your life. When you create an event and assign it to a day on the calendar, you can add a note to it, as well as take a picture or add a sticker. You can easily share events with others from within the app, set additional reminders, or add a helpful to-do list. You can even use Awesome Calendar as a personal diary, complete with iCloud support and passcode locks. The app can sync with and bring in calendars from iCloud, Google Calendar, and Exchange. If you seek daily inspirational sayings, this app has a dedicated widget just for those. Look for more doodle and text-style stickers in updated versions.

The Plan app works as a companion to the main Plan website , which lets you track all upcoming tasks and create your plan. Any tasks that you input into Plan show up in its calendar view, arranged into blocks according to their time frame. Meetings you’ve created can be blocked into the day, so you can arrange the rest of your daily tasks around them. You can invite others into your tasks. The app also features a productivity tool that allows you to keep your tasks under control. Plan is free to download, and has a pricing system in place for power users. If you’re not part of a team, then you can easily stick with the free version. Updated versions let you easily switch between teams in a sidebar, assign tasks to team members, reorder lists with a force touch, and work with a new list creation utility.

TimeTree helps you organize your family to put everyone’s schedules on the same calendar, share tasks, and create handy notes. You can even leave comments in the app to discuss upcoming tasks or events, to keep everyone up-to-date. Of course, TimeTree isn’t just useful for families; it could be used by small teams, businesses, couples, students, or even groups of friends who need to stay organized. With such a powerful organizational tool, TimeTree ensures that everyone knows where they need to be, and when.

ZenDesk wants to take some of the stress out of organizing your life with an app that dynamically shifts your day, depending on the relative importance of tasks and the time allotted to your working hours. ZenDay doesn’t look like a regular app, but uses a 3D timeline. Using familiar gestures, you can zoom in on a particular day, skim through upcoming weeks, or tilt the view to see your upcoming tasks way into the future. Creating a new task or event is as easy as tapping the right time in the day, as you specify what sort of action the task requires — phone calls, physical meetings, or otherwise — or set subtasks. ZenDay’s fixed option for when a task isn’t tied to a certain part of the day will prioritize your day for you, shifting tasks around the most important, fixed points. While this app is no longer available on iOS, the Android version features an improved widget display and updated 3D engine.

Shift.Cal helps users handle their non-traditional hours and schedules and is well-suited for those who aren’t following the standard nine-to-five schedule. The organized and intuitive Shift.Cal app accommodates adjustments in your work schedule over a 28-day period, letting you change your plan on a weekly, biweekly, or monthly basis. There’s a simple way to change your calendar to allow for last-minute adjustments that will eventually happen in your ordinary routine. You can save records of your hours worked or your daily itinerary as well as track overtime. If you work multiple jobs, the app can track each schedule at the same time. The basic app is free, but you can pay the premium to eliminate the ads.

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12 best calendar apps to organize your life in 2024.

Updated on February 18, 2024 by Jeffrey Kagan

Published on June 23, 2023 by Jeffrey Kagan

Best Calendar Apps

In today’s digital era, time management has emerged as an art form. Gone are the days of paper planners and sticky notes. Today, we need something way more powerful, versatile, and accessible to stay on top of our work commitments. This is where calendar apps come to the rescue!

In this blog post, we’ll explore the 12 best calendar apps that can revolutionize the way you plan, schedule, and organize your work . From intuitive interfaces to smart features and seamless integrations, these shared calendar apps offer a delightful user experience while keeping you on track and in control.

Say goodbye to missed appointments, forgotten deadlines, and disorganized chaos. It’s time to regain control of your time and make 2024 your most productive year yet. Let’s dive in.

What is a Calendar App?

A calendar app is essentially a software application that helps you to organize and manage your schedules, appointments, and events. Think of it as a digital representation of a traditional calendar, allowing you to view and manage your time-based activities within seconds.

Why use a Calendar App?

A calendar app is an extremely helpful tool that helps you stay organized, stay on schedule, and save time. You can also:

  • Keep track of important dates : A calendar app can help you keep track of important dates like birthdays, anniversaries, meetings, appointments, and deadlines.
  • Better time management : An online calendar app allows you to plan your day or week by setting reminders and scheduling tasks, which can help you manage your time more efficiently.
  • Collaboration: If you are part of a team or organization, a calendar app can help you collaborate, share calendars, and schedule meetings or events.
  • Accessibility: With a calendar app, you can access your schedule from anywhere using your smartphone, tablet, or laptop, which allows you to stay on top of your schedule even on the go.
  • Customization: Most calendar apps allow you to customize your schedule with different colors and labels and sync events from other apps, making it easy to differentiate between personal and professional appointments.

12 Best Calendar Apps of 2024

Nifty, best calendar app

Nifty is a project management tool that includes a calendar feature, making it a versatile tool for you if you want to manage both projects and schedules. It offers two calendar views for you – Team and My Calendar views:

  • Team Calendar view : Think of it as the master view for due dates and team task volume. You can use the Month / Week / Day selector to filter the calendar content:

The “Today” button enables you to view the tasks of the day. You can also easily create Tasks with its drag-and-drop functionality and glance through all the tasks for the day. 

The biggest advantage of using Nifty is the My Calendar feature, which empowers you to create your own personalized calendar and sync it to Outlook or Google Calendar:

My Calendar feature in Nifty

This two-way syncing allows you to easily keep track of your tasks, timelines, and other calendar events, from within Nifty as well as Outlook and Google Calendar.

My calendar view in the best Calendar App, nifty

With this powerful integration, you can:

  • Create and assign Tasks in Nifty to have them automatically appear in your Google Calendar or Outlook Calendar of the assigned user.
  • Create Events in your Google or Outlook Calendar(s) and have them appear in your Nifty Calendar.
  • Keep track of changes to task names, descriptions, start dates, and due dates.

In addition to the features mentioned above, here are its other top features:

  • Nifty’s project calendar provides you with an overview of all the important deadlines and milestones related to specific projects.
  • The calendar updates in real-time, providing you with up-to-date information about the schedule and projects.
  • The tool seamlessly integrates with other tools like Google Suite, Microsoft Office, Slack, and many more, making it easier to coordinate and schedule events from a single platform.
  • Nifty automatically adapts to the time zones of events and participants, ensuring that everyone has the correct time and date for meetings or appointments, regardless of their location.
  • It allows you to customize the calendar’s appearance, including color-coding events, setting the time zone, and managing working hours.
  • Free plan offers a generous free forever plan with unlimited users and tasks.
  • Starter plan starts at just $5/user.
  • Pro plan begins at $10/user.
  • Business plan comes at $16/user.

✨ Ready to try Nifty? Get started with Nifty for free . 

2. Google Calendar

Free Calendar app by Google

Google Calendar is an online time-management tool developed by Google that allows you to organize your schedule and appointments. This easy-to-use platform is useful for scheduling, tracking, and managing events and meetings. Plus, you can:

  • Create and customize multiple calendars for personal, work, and other activities.
  • Access event reminders and notifications via email or mobile notifications and never miss important meetings or appointments.
  • Share calendars with others and stay up-to-date about the team’s schedule and availability.
  • Integrate it with other Google services such as Gmail, Google Meet, and Google Tasks, making it easier to manage schedules and events on one platform.
  • Set up recurring events for daily, weekly, monthly, or yearly meetings.

Pricing: Free

3. Microsoft Outlook Calendar

Microsoft Outlook Calendar

Microsoft Outlook is a widely used email client that comes with a built-in calendar known as Outlook Calendar. The Outlook Calendar allows you to manage your schedules, appointments, and meetings in a seamless and convenient way. Here’s a look at its top features:

  • You can schedule appointments and meetings by specifying the date, time, duration, and location. Outlook can automatically check the availability of attendees and propose suitable meeting times.
  • You can send meeting invitations to participants directly from the calendar. Attendees receive an email with all the details and can accept, decline, or propose a new time for the meeting.
  • Outlook Calendar also supports sharing calendars with other users, enabling easy collaboration and coordination . You can grant specific permissions, such as view-only, edit, or delegate access to others.
  • You can overlay multiple calendars to get a consolidated view of your schedule. This feature is helpful when managing multiple calendars, such as personal and work calendars, simultaneously.
  • Outlook’s Scheduling Assistant helps you find suitable meeting times based on the availability of participants. It displays their schedules and allows you to select a time slot that works for everyone.
  • Another benefit of Outlook Calendar is that it is available as a mobile app for iOS and Android devices, providing you access to the calendar on the go. You can create, edit, and manage events from your smartphone or tablet.

4. Apple Calendar

Apple Calendar

Apple Calendar is a digital calendar application that comes pre-installed on all macOS and iOS devices. It can help you schedule appointments, organize tasks, and manage events.

  • Apple Calendar offers various calendar views, such as Day, Week, Month, and Year, to help you visualize the schedule and tasks in different ways. This makes it easier to plan and manage time effectively.
  • Creating events is simple with Apple Calendar. You just need to double-click on the desired date and time on the calendar and fill in the event details, such as the title, location, and notes. You can also set recurring events and receive reminders.
  • Apple Calendar integrates with iCloud, which means that you can sync the calendar across all Apple devices. It also supports other services, such as Google Calendar and Microsoft Exchange, so you can view and manage multiple calendars in one place.
  • You can create events quickly and easily using natural language input. For example, you can enter “Meeting with John at 2 pm on Monday,” and Apple Calendar will automatically create the event on the correct date and time.

5. Fantastical

Fantastical

Fantastical is a calendar app that is designed for macOS, iPadOS, and iOS devices.  It is a feature-rich app that can be linked with various other calendar apps and services to provide a unified view of events, reminders, and tasks.

It offers a range of features and functionalities that make it highly useful for managing and organizing your schedule:

  • One of Fantastical’s standout features is its natural language input capability. You can simply type or speak your event details using everyday language, and Fantastical will automatically parse and create the event accordingly.
  • It incorporates smart scheduling features that help you find the best available time slots for meetings and appointments. It takes into account your existing commitments, availability, and preferences to suggest suitable meeting times.
  • Fantastical seamlessly integrates with your existing calendar accounts, such as iCloud, Google Calendar, Microsoft Exchange, and more. It can pull data from multiple sources into a single unified view, allowing you to manage all your calendars in one place.
  • Support for attachments and notes
  • Map integration for event locations
  • Travel time estimation
  • Weather forecasts

Pricing: 

  • $4.75 per month for individuals
  • $7.50 per month for families

Any.do

Any.do is not primarily a calendar app; it is primarily a task management and to-do list app. However, it does include some calendar features that can be useful for managing your schedule and tasks.

  • Any.do offers an agenda view that combines your calendar events and tasks in a single view. This gives you a comprehensive overview of your day’s schedule, allowing you to better plan and allocate your time.
  • You can assign due dates to tasks, and they will automatically appear in your calendar view, helping you see your tasks alongside your scheduled events.
  • The app provides smart suggestions when you create events or tasks, making it quicker to set up and organize your schedule. It can autofill details based on your previous entries or suggest relevant information based on the context.
  • Personal: Free
  • Premium: $3 per month billed annually
  • Teams: $5 per month billed annually

7. Zoho Calendar

Zoho Calendar

Zoho Calendar is a versatile, user-friendly application that offers a range of useful features to improve productivity and streamline scheduling:

  • You can easily schedule appointments, meetings, and events in Zoho Calendar. It provides various options to set event details like title, location, duration, and description. Recurring events can be set up with specific patterns (daily, weekly, monthly, etc.), and you can invite participants by sending them event invitations.
  • You can create tasks and to-do lists in Zoho Calendar and assign due dates to each one. The application also provides reminders for tasks, ensuring that you stay on top of your workload.
  • Zoho Calendar offers various customization options, such as the ability to choose from a range of different calendar views, including daily, weekly, monthly, and yearly. You can also customize the colors and themes of the calendars to suit your preferences.
  • The tool smoothly integrates with other Zoho apps, such as Zoho Mail and Zoho CRM, as well as popular third-party services like Google Calendar and Outlook. This enables you to sync events across platforms and have all your calendars in one place.

8. Timepage

Timepage

Timepage is available for both mobile devices and desktop platforms, providing a consistent experience across all your devices. Whether you need a simple day planner or a robust scheduling tool, Timepage offers the features and flexibility to help you make the most of your time and stay organized.

With its user-friendly interface and powerful features, Timepage offers a comprehensive solution for all your calendar and scheduling needs:

  • The tool offers various calendar views, including day, week, month, and year views, allowing you to choose the most suitable perspective for your needs.
  • Creating and managing events is simple and efficient with the app. You can quickly add events, set reminders, and customize event details such as title, location, start and end times, and recurrence options.
  • Timepage’s smart scheduling assistant takes the hassle out of finding the best meeting times. It analyzes participants’ availability and suggests optimal meeting slots, reducing back-and-forth communication and saving time for everyone involved.
  • With Timepage, you can seamlessly integrate task management into your calendar workflow. You can create to-do lists, set deadlines, assign tasks to specific events, and track your progress.

Pricing: Contact the team

ClickUp

ClickUp’s calendar feature is a powerful tool if you want to manage your tasks, projects, and events in one place. Its various calendar views, drag-and-drop interface, recurring task scheduling, and time-tracking integration make it a top choice for users who need a comprehensive project management and scheduling tool.

  • ClickUp offers four different viewing options in its calendar tab. You can view tasks and events in day, week, month, and list views, giving you the flexibility to choose the view that works best for you.
  • With ClickUp’s intuitive drag-and-drop interface, you can quickly schedule tasks and events on your calendar. 
  • ClickUp makes it easy to schedule recurring tasks and events. You can set up daily, weekly, monthly, or yearly recurrences directly from the calendar view and customize the recurrence pattern to your liking.

10. DigiCal

one of the Best calandar app, DigiCal

DigiCal is a calendar app that offers you an all-in-one solution to manage your life tasks in a more organized way. Available for Android, iOS, and desktop systems, DigiCal has a user-friendly interface that makes it easy to view multiple calendars, customize, schedule, and stay up-to-date with important events and meetings.

  • DigiCal supports synchronization with various accounts, including Google Calendar, Outlook, and Exchange. It allows you to import all of your events, tasks, and reminders from multiple calendars and access them from one place.
  • The platform offers multiple customization options, allowing you to tailor the look and feel of your calendar. You can choose from over 7 calendar views and 6 widget views.
  • You can combine tasks and events into one seamless view and keep track of all your commitments in one place. It also comes with integrated features such as location-based reminders, built-in weather reports, and smart suggestions for event titles.

24me

24me is an award-winning calendar and task management application that is designed to bring all your personal and work schedules into one place. It is an intuitive app with a sleek interface that makes it easier for you to keep track of your daily tasks, appointments, and events. 

  • 24me allows you to bring all your schedules in one place. The app can integrate with your existing calendars, including Gmail, iCloud, and Outlook. It automatically syncs with these calendars to display all your appointments, events, and reminders in one central location.
  • The tool is equipped with smart notifications that remind you of upcoming events, tasks, and bills. The app also sends you notifications via SMS, email, and push notifications, ensuring you never miss important deadlines. 
  • With 24me, you can create to-do lists, set reminders, and prioritize tasks. 
  • Another unique feature of 24me is its ability to automatically pay your bills. The app integrates with popular bill providers, including Comcast, AT&T, and Verizon, to fetch your invoices and process payments. 

Pricing : Contact the team

12. Vantage

Vantage

Vantage is a mobile calendar app that helps you stay organized and manage your schedule. With its user-friendly interface and colorful design, Vantage is a versatile calendar app that makes it easy to see your agenda at a glance and stay on top of your appointments, events, and tasks.

  • Vantage allows you to choose from various views such as Day, Week, Month, and Custom Views. With Custom Views, you can create your own view and choose the data you want to see. 
  • The tool does away with the cluttered screens and confusing menus that plague many calendar apps. Instead, it offers an intuitive navigation system that allows you to swipe, tap, and pinch your way through your schedule.
  • Vantage allows you to add events and tasks using natural language input. This means you can type in something like “Meet Sarah for Lunch on Friday at 12 pm,” and Vantage will create the event for you automatically. 

What features should I look for in a Calendar App?

When selecting a calendar app, remember to consider your specific needs and prioritize the features that align with your workflow and scheduling requirements. 

That said, here are some key features to look for:

  • User-Friendly Interface : The calendar app should have an intuitive and easy-to-use interface that allows you to navigate and manage your schedule effortlessly, as Nifty’s Team Calendar view demonstrates below:
  • Cross-Platform Syncing : Look for a calendar app that can sync seamlessly across multiple devices and platforms (think: smartphones, tablets, and computers). This ensures that your schedule remains consistent and accessible wherever you go.
  • Multiple Calendar Support: It’s beneficial to have the ability to create and manage multiple calendars, such as personal, work, or family calendars. Using this feature, you can keep different aspects of your life organized and separate if needed.
  • Event Reminders and Notifications : The app should offer customizable reminders and notifications for your scheduled events. This way, you will be able to stay on top of your commitments and ensure you don’t miss important appointments.
  • Integration with Other Apps : Consider whether the calendar app integrates with other apps and services you commonly use (read: email clients, task management tools, or note-taking applications). 
  • Sharing and Collaboration: If you frequently collaborate with others or need to share your calendar with family, colleagues, or friends, look for a calendar app that supports easy sharing options. 
  • Recurring Events : The ability to set up recurring events, such as weekly meetings or monthly reminders, can be extremely useful for saving time and avoiding repetitive data entry.
  • Choosing different views (day, week, month), as Nifty shows below:
  • Color coding events
  • Adding personalized backgrounds

This can enhance the visual appeal and tailor the app to your preferences.

  • Availability and Scheduling : Some calendar apps offer features that allow you to check the availability of other participants when scheduling meetings or events. This can help you find the best time that works for everyone involved.
  • Offline Access: If you often find yourself in areas with limited or no internet connectivity, having an offline mode or the ability to access your calendar without an internet connection can be crucial.

Choose Nifty, One of the Best Free Calendar Apps for 2024

There are hundreds of online calendar apps you can choose from. And one great calendar app option is Nifty. Here’s why:

  • Nifty offers an intuitive and user-friendly interface. You can navigate the tool easily, thanks to a visually appealing and clutter-free design.
  • The tool supports integration with various popular calendar services such as Google Calendar, Outlook, and Apple Calendar. This means you can sync all your existing calendars seamlessly within Nifty, ensuring you have all your events in one place.
  • The platform allows you to create shared calendars, invite team members or collaborators, and manage events together. You can also assign tasks, set deadlines, and communicate directly within the app.
  • Nifty offers smart scheduling features that help you find the best time slots for meetings or appointments. With features like availability checking and automated time zone conversion, scheduling becomes effortless and efficient, saving you time and reducing conflicts.
  • Nifty provides customizable reminders and notifications to ensure you never miss an important event or deadline. You can even set reminders for specific events or recurring tasks and receive notifications via email, mobile push notifications, or desktop alerts.
  • Nifty offers additional features such as task management, file attachments, time tracking, and reporting, providing a comprehensive solution for your productivity needs. These features enhance the functionality of the app and make it a versatile tool for managing your schedule and tasks.

Trust Nifty’s calendar app to be your ultimate productivity companion. Sign Up for Nifty for free .

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18 Top-rated Calendar apps that get the job done in 2024

Top-rated Calendar Apps

Living life by a calendar makes you work less, achieve more. I’ve hand-picked the best calendar apps for this very purpose. And if you feel that following a calendar is too mechanical, you’re not alone!

Marlyn Munroe once said,

I’ve been on a calendar, but I’ve never been on time.

If you can’t help but relate with Marlyn, you might want to try out a smart calendar app that helps you get time-efficient.

So, let’s find the most suitable calendar app for you, one that solves your timing, productivity, or forgetfulness issues comprehensively. Here’s a list of some useful online Calendar and task app that cater to your specific needs appropriately.

Just to be on the same page, let’s first discover what makes a calendar app truly great. 

18 Best Calendar apps in 2024 that go beyond tracking dates

1. proofhub.

ProofHub as a best Calendar app

ProofHub ranks among the best calendar apps for productivity, especially in a team environment. It makes the manager’s task a lot easier as they get a single-window view of important things such as tasks for the week, upcoming milestones, and who is working on what.

Using this tidy calendar view, managers can make clear plans and always stay on top of work allocation in their projects. An approaching deadline doesn’t come as a shock in the 11th hour and the workday is neatly laid out for all the team members.

Quite honestly, the calendar is one of the many apps that ProofHub offers. It’s like a cockpit for managers with several beaming buttons for absolute control over the project. Calendar being the flight plan mechanism.

Top 3 features of ProofHub

  • Project Timeline Planning – The calendar easily accommodates your entire project timeline. Managers can add milestones for important deadlines, view the timelines of individual tasks being done by the team, and have a bird’s eye view of project progress. This not only lends a structure to the project plan but makes it easier to comprehend bite-sized details. You’re less likely to misplace tasks or lose track of deadlines.
  • Calendar Automation – You can automate repetitive tasks. No need to create a new one every day, asking team members to share reports or schedule the same meeting manually, each Thursday.  The automated reminders feature prompts you whenever a deadline is fast approaching. For managers and project leads, it reduces last-minute anxiety.
  • Integrated Management Tools – To make the manager’s life easier, ProofHub offers several project management tools intertwined with the calendar.  In essence, the task deadlines, the weekly sprints, and 3-month marketing plans – all require a clean calendar view . While you make elaborate plans for the project, you can side-by-side manage project communication and information sharing.  Having it all in one, neat place only makes management less tiring.

ProofHub pros

  • Users can keep events, tasks, and milestones organized at one place, and see call calendar data across all projects at one place
  • Users can set automatic reminders for events and milestones, recurring events and tasks, and have greater control over their schedules
  • Users can select from daily, weekly, or monthly view 
  • Excellent customer support team

ProofHub cons

  • Users cannot view their personal calendar as the calendar view is common across the organization

ProofHub Pricing

ProofHub offers fixed-rate pricing plans to users without any restrictions on the number of users. 

Essential plan ($45/month when billed annually)

  • 40 projects, unlimited users
  • 15GB storage 
  • Custom fields
  • Integrations
  • Proofing and file approval
  • Files and documents
  • File versioning

Ultimate Control plan ($89/month when billed annually)

  • Unlimited projects, unlimited users
  • 100GB storage
  • Custom roles
  • Priority support
  • White labeling
  • IP restrictions
  • Detailed activity logs
  • Project manager

Platform of App: Web application, iOS and Android

Customer ratings

Capterra: 4.5/5 stars

G2: 4.5/5 stars

Ideal for: Project teams and businesses of any size

2. Google Calendar

Google Calendar: best online calendar and task app

Google Calendar is a market leader for personal and professional planning with cross-platform availability. The app works seamlessly on the web and mobile platforms, letting you migrate your events data anywhere you’d like. 

If you’re signing up for a LinkedIn webinar or scheduling a client meet, Google Calendar is the first thing that comes to mind. It has a wide library of integrations and the super useful functionality of creating multiple color-coded calendars in a single place.  

Top 3 features of Google Calendar 

  • Easy Integration – Sync your events with hundreds of popular productivity app s such as ProofHub , Trello , and Zapier. Even if your desired integration is not available, all the calendars can be easily exported in the form of iCal files. 
  • Shared Calendars – Calendars can be shared with other users or made public for sharing events easily, which makes collaborative planning a breeze. 
  • Calendar API – Google Calendar comes with a robust API for building custom solutions and apps that can freely port data from your Google account. It’s great if you need to extend the capabilities of the calendar.

Google Calendar pros

  • Lightweight, responsive design
  • Easy to organize multiple calendars
  • Offers a lot for free 

Google Calendar cons

  • Lesser number of advanced features
  • Weekly view can get cluttered 

Google Calendar pricing

Google Calendar is free to use. If you’re using Google Workspace, an upgraded version of Google Calendar is available as a part of the paid plan. 

Platform of App: Web application, iOS, Android

Capterra: 4.7/5 stars

G2: 4.7/5 stars

Ideal for: Personal use, work, and business

3. Calendly

Calendly as best calendar and task app

Calendly is a solution for taking the uncertainty and complexity out of meeting schedules. Especially when the meeting time hasn’t been mutually decided. It helps your invitees pick a time that is convenient with you and block the calendar without your manual intervention. 

If you’re in a business where tons of meetings are scheduled each day, Calendly can help you streamline and allocate time automatically. Everyone from Sales to HR can use it to reduce scheduling friction. It works as a SaaS app , available on the web and as a Chrome extension.  

Top 3 features of Calendly

  • Multiple Scheduling Configurations – You can distribute all the meetings for the day in a Round Robin fashion or let the invitees pick an available time slot.
  • Customized Invitation Pages – You can customize the invitation page with your branding assets to build a uniform and impressionable experience for your invitees.  
  • Timezones – The tool automatically manages the time zone differences when meetings are scheduled between international parties.

Calendly pros

  • Over 100 native integrations are available
  • Ease of usage, intuitive interface
  • The free version offers impressive functionality

Calendly cons

  • Limited customization options
  • Expensive per-user pricing plans can make it costly for large-sized teams 

Calendly pricing

Calendly costs $12 per user per month (billed annually) for 6 calendars per user. There is a free plan also available.

Ideal for: Individuals and teams

Any.do best calendar task app

If you want to mend your procrastination habits or battle forgetfulness, Any.do provides Task list, Calendar, and Grocery list features that will help you plan your “doables” conveniently. The app doesn’t only look great, it has been designed intelligently with Natural Language Processing capabilities to help make user experience top-notch. 

If you’re a fan of the Apple Calendar, this app offers a definite upgrade with similar but refined features. The calendar, in particular, is capable of incorporating location, notes, photos, and users that let you conjure detailed plans. You also get the option of keeping an aesthetic widget right on the home screen of your mobile device. 

Top 3 features of Any.do

  • Fluid Interface – The app’s interface focuses on usability and agility. You can quickly create new events or cross off tasks without moving your fingers much. The color scheme and UI elements culminate into a beautiful interface for the user. 
  • Intelligent Design – The app is loaded with NLP capabilities that pick up programming clues from plain English sentences. Typing “Make a reminder for 2 pm next Tuesday” will automatically create a reminder for the said date and time.  
  • Rich Data Collection – Each task, calendar entry, and grocery list offers a wide range of data input options. You can create tags, groups, lists, timers, alarm bells, and so much more, to keep your plans super comprehensive.

Any.do pros

  • User-friendly, beautiful interface 
  • Excellent software for project management and keeping up with your daily scheduling

Any.do cons

  • Limits your planning to just seven days
  • Free version has limited functionality

Any.do pricing

Any.do is free to use for the basic version. The premium version costs $2.99 per month when billed annually. 

Platform of App: Web application, iOS, Android, Mac

Capterra: 4.4/5 stars

G2: 4.1/5 stars

Ideal for: Work teams and individuals 

Wovan as best calendar task app for teams

Woven is one of the best apps for Calendar when it comes to decluttering your meetings, downtime, and productivity hours. It helps you figure out what is the best time to hold a meeting, invite participants automatically, and keep track of your overall time-spending habits throughout the day.

The most interesting feature of Woven is Time Analytics, which reports on the various activities you’ve spent your time on. You may end up realizing that you’re giving too much time to meetings and too little to your core work. This is one thing every busy professional needs to figure out at the earliest.  

Top 3 features of Woven

  • Scheduling Templates – Make pre-configured templates that contain information about the ways (time, location, participants, etc) by which you want the meeting to be scheduled. 
  • Meeting Availability Determination – Woven helps you figure out the best meeting time availability by analyzing the schedules of your meeting participants. You can also poll them individually to reach a common time window when everyone is available for the meeting . 
  • Time Analysis – You can gain insights into how much time you’re giving to meetings, core work, and other tasks. At the end of the week, this data can help you optimize your scheduling habits, leading to better productivity.
  • Minimalist, easy-to-understand design
  • Loaded with scheduling and planning tools  
  • Good customer service
  • Laggy desktop application
  • Onboarding not intuitive 

Woven pricing

Woven has a basic plan (limited features) that begins after 21 days of free full-feature trial. The Premium plan costs $7 per month. 

Capterra: 4.9/5 stars

G2: 4.8/5 stars

6. Time Tree

Time Tree as a best calendar app

If you’re a group planner and find it hard to get everyone to stick to plans, Time Tree can help you do so. The app features a shared calendar that accommodates your contacts as collaborators. All the events you create auto-populate in your collaborators’ calendars. They receive notifications about all the updates added to the event.  

To enhance multi-user collaboration, it also features internal chat, event Notes, and Memos. Users can go back and forth in the chatbox to finalize event details and keep track as the plan evolves. Additional features such as location, timeline, and live event updates, make this app a must-try for group events. 

Top 3 features of Time Tree

  • Shared Calendar – Users can share their calendars with their friends or co-workers and create group events that help keep the collaborators on the same page.  
  • Shareable Memos and Lists – Share event Memos or create To-do lists with the event collaborators. This helps add more context to the events while ensuring that everyone is well-informed about the event plan.
  • Live Event Updates – All the users are instantly alerted when a collaborator joins the event, makes a Memo, or leaves a group message. Live event updates prove useful in keeping the plan on track as new updates come in.

Time Tree pros

  • Users can share their Calendars with others, which keeps scheduling conflicts to a minimum.
  • Memos help you record your objectives and share them with others.

Time Tree cons

  • Support is hard to reach.
  • Users must use the app actively to sync calendars.

Time Tree pricing

Surprisingly, the Time Tree app is free to use on mobile and web platforms.

Platform of App: Web application 

Capterra: NA

Ideal for: Individuals

7. Calendar.com

Calendar.com is one of the best team and work calendar apps

Calendar.com is one of the best team and work calendar apps you can use today. This app helps you bring productive changes to your personal as well as professional life. Calendar organizes all your calendars (personal, work, etc.) into a dashboard where you can easily visualize all your schedules, tasks, and events. Users can view a single calendar or multiple calendars at once. Calendar.com is one of the best calendar planner apps in 2024 that finds available time slots for you when you need to schedule a meeting. The app is for any individual or team looking to ace time management by managing different time schedules online. 

Top 3 features of Calendar

  • Calendar analytics. With Calendar analytics, users can see exactly how much time they are investing in different activities. You can use this data to analyze where all your valuable time is going in a day and whether it could be better utilized. 
  • Team scheduling. Calendar eliminates messy, back-and-forth emails between team members through automatic syncing scheduling and fair lead distribution. 
  • Unified online calendar. The app utilizes artificial intelligence and machine learning to create a unique scheduling experience tailored to you. You get one-click scheduling, time zone recognition, and easy multi-person scheduling. 

Calendar.com pros

  • Offers a good number of features
  • Visually appealing and smooth interface
  • 24/7 Help Center access

Calendar.com cons

  • Steep learning curve
  • Integrations could be better        

Calendar.com Pricing

The Pro plan is priced at $8 per user, per month when billed annually. 

Platform of app: Android and iOS 

Capterra: 5/5

Ideal for: Individuals, teams, businesses 

8. Apple Calendar

Apple Calendar: one of the best team and work calendar apps

Image credit: Apple

Apple Calendar, also known as iCal, is a productivity app that you would want to use for keeping record of your meetings, deadlines, and family events. This app is an inbuilt and pre-installed feature on every iOS and macOS device. Now, you have to have an Apple device to use this calendar app. Apple’s designers have made a very neat and fast application, which can help users cover most of their scheduling needs and fast event set up. However, it can be said that Apple Calendar is not designed for catering to more complex scheduling requirements. 

Top 3 features of Apple Calendar

  • Multiple accounts, one calendar. 
  • Separate calendars for different areas of your life. 
  • Calendar invitations

Apple Calendar pros

  • Lightweight and fast
  • Integrates smoothly with Apple’s operating system

Apple calendar cons

  • Lack of advanced features
  • Good only for basic scheduling         

Apple Calendar pricing

Platform of app: All Apple devices

Capterra: 4.6/5

Ideal for: Personal use

9. Microsoft Outlook Calendar

Microsoft Outlook Calendar one of the best team and work calendar apps

Strong Google calendar alternative, Microsoft Outlook calendar was originally designed for large organizations, but over the years it has evolved into a highly useful product for the average user.

The tool combines a calendar and scheduling application for tracking personal and work-related activities. Users can organize their daily, weekly, and monthly calendars in a single place, which gives them a complete overview of all their schedules. Its shared calendar feature allows users to access others’ calendars and even set up their schedules. 

Top 3 features of Outlook Calendar

  • Email and Calendar together in one place allow users to stay updated on all their messages and events 
  • Users can view multiple calendars at the same time 
  • You can chat in real-time with Skype – right from your inbox

Outlook Calendar pros

  • Familiar, intuitive design
  • Helps you set different locations to help track your time more efficiently
  • Free to use, unless you upgrade to a subscription model 

Outlook Calendar cons

  • Lacks customization options 
  • Users need to stay connected to the internet to use this calendar tracker app 

Outlook Calendar pricing

The Outlook premium plan for home users is called Microsoft 365 Personal, and it costs $69.99 a year, or $6.99 per month. 

Platform of app: Web-based , iOS and Android

Capterra: 4.6/5 

Ideal for: Individuals, teams, and businesses

10. Zoho Calendar

Todoist a leading calendar marking app

Zoho Calendar is a popular online business calendar and efficient time management app that enables users to schedule their events in a simple and hassle-free way. The best thing about this calendar app is that it combines scheduling and collaboration, which means you can keep track of all your important events as well as collaborate with others. Users can manage their events better by categorizing them into personal or work calendars. Your calendar embedded on your website makes it easy for others to request appointments with a single click. 

Top 3 features of Zoho Calendar

  • Event scheduling allows users to confirm the availability of attendees before scheduling a meeting 
  • Appointment scheduling allows users to personalize their appointment request forms before publishing them online. 
  • Customize and embed your calendar publicly on webpages, which allows people to see your scheduled activities.

Zoho Calendar pros

  • User-friendly and collaborative
  • All users can be on a common calendar
  • Private sharing allows users to restrict unauthorized access to your calendar

Zoho Calendar cons

  • Integrating can be complicated and inconsistent
  • Average support service

Zoho Calendar pricing

Contact Zoho for pricing details

Platform of app: Web-based, iOS, Android

Capterra: 4/5

G2: 4.2/5 

Ideal for: Individuals and Teams

11. CloudCal

CloudCal as calendar marking app

CloudCal is a beautiful and best calendar app for Android that helps users organize all their appointments and meetings in one place. You can check your availability and schedule your meetings directly from your phone from any location.

Users can check their schedule for the day, week, or month at a glance, and the application syncs across multiple devices. Well-designed and engaging visuals make for a simple and interesting user interface. The clock face displays your busy and free hours in a day. The flexibility of CloudCal makes it one of the best online Calendar as you can sync both Google Calendar and Microsoft Calendar. 

Top 3 features of CloudCa l

  • CloudCal syncs with other programs, like Evernote and Meetup, so users can organize all their appointments and meetings in a single and simple calendar view
  • The drag-and-drop function makes it easy to switch appointments
  • Easily accessible from any location on your mobile phone

 CloudCal pros

  • Reminder system ensures that users don’t miss out on important appointments
  • Combines Google and Microsoft calendars
  • Simple to use 

CloudCal cons

Glitchy syncing of devices            

CloudCal Pricing

The Paid plan starts at $3.49 per user, per month. 

Platform of app: Android

Capterra: 4.1/5

Ideal for: Personal use, teams.  

12. SavvyCal

SavvyCal: best calendar marking app

SavvyCal is a  top-rated scheduling software that enables users to schedule their meetings collaboratively . This intuitive scheduling tool is designed to simplify scheduling for both users and their recipients. Users can create personalized scheduling links in fewer steps.

This calendar app also allows users to set limits on the number of meetings that can be scheduled in a day, week, or month. SavvyCal features a wide range of metrics, like manual preview, seamless integration, meeting duration link selection facility, and more.

Top 3 features of SavvyCal

  • Users can generate and share personalized meeting links with attendees
  • Users can allow recipients to overlay their calendars on theirs
  • Offers multiple meeting durations to help recipients book a time slot that works for them

SavvyCal pros

  • Offers a set of advanced features
  • Great personalized scheduling experience 
  • Users and recipients can check each others’ availability

SavvyCal cons

  • Requires a Google account to work with
  • Missing features like round-robin meetings and assigned contacts  

SavvyCal pricing

The Premium plan is priced at $20 per user, per month. 

Platform of app: Web-based

Ideal for: Teams 

13. Business Calendar 2

Business Calendar 2 as a calendar marking app

Business Calendar 2 is one of the leading, feature-packed, and best project management calendar apps that is designed primarily for business users. This calendar tracking app offers a lot of features to both free and paid users alike.

This efficient calendar app allows users to do scheduling efficiently and in quick time as it has a short learning curve. Smooth and responsive interface makes Business Calendar 2 a breeze to use while its excellent customer support service offers timely resolution to customers’ queries. Business Calendar 2 is a revamped version of the old Business Calendar app. 

Top 3 features of Business Calendar 2

  • Event creation allows users to quickly create and  organize events   and invite attendees
  • Check all your scheduling-related details in one, well-arranged view
  • You can filter and directly answer your meeting invitations 

Business Calendar 2 pros

  • Wide range of advanced features
  • Advanced scheduling options
  • Multiple flexible widgets            

Business Calendar 2 cons

  • Unskippable ads
  • Does not support multiple platforms  

Business Calendar 2 pricing

The Pro plan is priced at $4.77 per user, per month, when billed annually.   

Platform of app: Google Play, App gallery

Customer ratings:

Ideal for: Businesses and Individuals

14. Todoist

Todoist: best apps for calendar

One of the leading calendar management tools, Todoist is an efficient calendar app and task organizer that allows users to track all their work from a simple, easy-to-use interface. One of the best to-do list apps , Todoist works across multiple devices and platforms. The app also integrates easily with other popular platforms already used by users.

Todoist allows users to set recurring and essential one-off tasks, and check them off once they are complete. Users receive a list of scheduled tasks at the start of each day, which enables them to plan their time effectively. 

Top 3 features of Todoist

  • Quick Add lets you capture and organize tasks in seconds
  • Reminders make sure that you do not miss out on important tasks and events
  • Delegate tasks, and share the workload in shared projects 

Todoist pros

  • Works well on various platforms and devices such as Mac, Apple iOS, Android, Windows, and leading web browsers
  • Intuitive user interface and classification tools 
  • Offline functionality 

Todoist cons

  • Lack of real-time collaboration
  • Limited free plan 

Todoist pricing

The Business plan is priced at $6 per user, per month when billed annually. 

Platform of app: Website, Android, iOS

Ideal for: For individuals and teams

15. Digical

Digical: best android calendar app

Digical is a personal organizer touted as one of the best online calendar apps for Android users. The app offers several calendar views, you can choose from a concise calendar or a spread-out calendar containing all the details. It also features several stylized home screen widgets for Android devices. You can keep an eye on your calendar by swiping on your main screen.

In addition to being an aesthetic calendar app, Digical also provides calendar subscriptions. You can subscribe to Sports, Cinema, or Holiday calendars that auto-populate in the app. You can also subscribe to weather forecast updates, which come in handy when you’re making an outdoor event plan.

Top 3 features of Digical

  • Customizable Calendars – You can fully fine-tune the appearance of the calendar by changing colors, orientation, template, etc. Even the widgets are fully customizable, which helps you keep the calendar easy for your eyes. 
  • Calendar Subscriptions – You can subscribe to public calendars such as Sporting events, Company Announcements, Holidays, Religious Days, and TV Show timelines. This enables you to be reminded of the events you don’t want to miss out on, throughout the year. 
  • Language Support – The app is available in 27 languages.

Digical pros

  • Users can seamlessly switch between different calendar views
  • Users can select stunning and fully customizable widgets for a quick view

Digical cons

  • Complex functionality can overwhelm users

Digical pricing

The basic calendar features are free to use but you can go for Digical+ which offers paid features via in-app features.

Platform of App: Android

Google Play: 4.4/5 stars

24me: best apps for calendar

24me is not just a calendar but a full-fledged personal productivity app that helps you manage a wide variety of routine tasks conveniently. It’s one of the most loaded apps available to iOS users that packs your entire day in it. And if that’s not enough, it lets you pick gifts for your contacts as well.

24me features the general Calendar, To-dos, and Notes for managing daily activities. It also doubles as a conference call app for holding meetings directly from inside the app. Smart alerts keep you reminded of upcoming fixtures and most of the functionalities can be controlled via voice assistant. 

Top 3 features of 24me

  • Rich Calendar Options – 24me offers a neat calendar interface, integration with Outlook and To-do lists, all in one place. You can rely on one app for your scheduling and meeting needs. 
  • Siri Integration – Saying “Add a new task to 24me to buy milk” to Siri triggers the app without actually opening it. This useful integration comes in handy when you’re on the go and want to quickly add a note. 
  • In-built Maps – If you’ve entered the meeting destination, the app will help you get there with navigation features. It integrates meeting time and date with meeting location, so that you get there on time, each time.
  • The app handles many miscellaneous tasks with great efficiency
  • Bright, cheerful user interface
  • Combines task management, calendaring, and bill-pay reminder systems
  • Doesn’t automate as many tasks as some other apps
  • The app can crash sometimes

Platform of App: iOS and Android 

App store: 4.7/5 stars

Google Play: 4/5 stars

17. Timepage 

Timepage: best apps for calendar

Timepage is a smart calendar app that syncs all your calendars to one place, which helps to make your time and project planning a seamless, hassle-free experience. This smart calendar combines your events, maps, contacts, and weather into one user-friendly app so you don’t have to set up anything new. 

Timepage has a lot of features and a beautiful, intuitive interface, which makes it a perfect combination of high functionality and stunning looks. The app supports most calendar features and helps you plan your agenda for upcoming days. The tool has a unique style of navigation, which can take some time for users to get used to it. All in all, Timepage lets you stay on top of your schedule as you can view the whole week at a glance and check what’s next. 

Top 3 features of Timepage

  • Split Screen Mode – You can view the calendar simultaneously with other apps.
  • Double View Options – You can visualize your daily schedule, timeline, day weather, week weather, and event details side by side.
  • Desktop Mode – Live clock and daily schedule make it easy for you to have necessary planning information at hand.

Timepage pros

  • Offers a wide range of features
  • Stunning interface that stands out
  • The heat map is an interesting feature 

Timepage cons

  • No free version
  • Not available for android 

Timepage pricing

Timepage is only available for iOS users. Pricing and more information is available on the app. 

Platform of App: iOS

App store: 4.6/5 stars

18. Fantastical 

Flexibits: best apps for calendar

Fantastical is an award-winning calendar and tasks application with a host of features that help you keep all your events and tasks in sync. This app has an intuitive user interface with multiple views, like well-detailed and full-screen views for iPhone, iPad, and Mac. You get a quick overview of your calendar and browse comprehensive full-screen views of your day, week, month, quarter, or year. 

This calendar app allows teams and individuals to manage their schedules from anywhere. The app facilitates collaboration by allowing users to indicate their availability when invited to events. Event planners can check invitee availability before they can propose several possible time slots. Fantastical also integrates with various other apps, like Zoom, Microsoft Teams, WebEx, etc. 

Top 3 features of Fantastical

  • File and Photo attachments – You can quickly upload files or images directly to your iCloud, Google, or Exchange events. Attachments are easily accessible across all devices. 
  • Availability & event proposals – You can check your invitees’ availability and help you find a time that suits everyone. You can send event proposals with multiple times and dates. 
  • Event & task templates – The app can create quick templates from existing events and tasks. Scheduling frequent events can be very easy and simple as you copy all the details from the template into a new event or task instantly.

Fantastical pros

  • Identical event recognition helps users identify the duplicate event as well as the actual event on the calendar
  • The app offers endless syncing options as it’s compatible with iCloud, Exchange, Google, Yahoo, and more. 
  • Ability to show two time zones concurrently 

Fantastical cons

  • Annoying bugs
  • Can be expensive in the long run

Fantastical pricing

Fantastical pricing starts from Euro 5.49 per feature, per month. 

App Store: 4.5

Ideal for: Individuals and small teams

What makes a great calendar app?

A great calendar app is most definitely the one that suits you the best. 

But while you’re checking out options, look for the following features that are hard to do without.

  • Solves Your Purpose – If you’re just looking to plan your week and be smart with your time, the calendar should do that first. Most calendar applications come loaded with tons of features but you don’t need all of them. Pick the one that solves your purpose in the best way possible. 
  • Cross-Platform – It’ll be a great advantage if the calendar app is accessible on your home PC, workstation, and other phones. Due to our dependence on multiple devices, having the same calendar app run on all of them is something to wish for.  
  • Integration-friendly – Calendar integrations such as Zoom meetings syncing with your iPhone or office holidays propping up on your calendar, are always welcome. Hence, look for a calendar that does offer integrations.
  • Clean Interface – Usability is the biggest concern for any calendar app. If you can read all your schedules in one shot and effortlessly glide your thumb over the calendar tiles – you’ve found the correct app. A clean interface reduces calendar stress.    
  • Affordable – While the price shouldn’t be a measure of quality, make sure your calendar app can justify what you’re paying. Some free apps are capable of wonders, but sometimes going for a paid option is the smarter thing to do.

What is the right Calendar app for you?

You might like the To-do feature of one app and the UI style of the other. How to choose the one that checks all the boxes? 

The answer lies in understanding your core needs and not falling for peripheral features. Each app has a USP that it is famous for. For instance, Calendly accurately streamlines meeting schedules whereas Woven does the same thing but also offers work-time analytics. But do you need the extra analytics part?

If yes, Woven is the app for you. If not, you can do very well with Calendly. Similarly, knowing what your core requirements are and choosing an app that solves them first is the key to narrowing down on the right app for you!

ProofHub makes your scheduling simple and stress-free. Track your calendar on any device, from any location! Book your demo now! (No card required, No per-user fee).

Planning and time management are the hallmarks of personal and professional success. With our increasingly digital lifestyles, our calendars now pack everything from meetings to shopping plans, and daily To-do’s, that all help you plan better.

If you too are a slave to your calendar, these 18 best calendar apps will enable you to do more than just organize your weekdays. You can streamline your tasks, keep your team productive, and save time for your favorite hobbies, at the end of a busy day.

Start cutting out clutter from the million things you have to achieve this week by picking a calendar app that appeals to you the most!

What is the best calendar app?

Given above are some top-rated, popular calendar applications that are affordable and highly functional. ProofHub, Time Tree, Woven, Digical. To know more about these tools, read this article.

Which project management tool offers an inbuilt Scheduling Calendar?

Only a few project management tools, like ProofHub, offer an inbuilt project scheduling calendar. You can organize your events, tasks, and milestones in one place.

What features should you look for in a Calendar app?

While looking to invest in the best Calendar app, you should look for the following features:

  • Plan & schedule tasks
  • Automatic reminders
  • Multiple views
  • Bird’s eye view for all Calendars.

What makes a great online calendar or app?

Ease of usage and accessibility across multiple platforms and devices make for a great online calendar or app.

What is the easiest calendar app?

5 easy-to-use calendar applications are Outlook Calendar, ProofHub, Google Calendar, Apple Calendar, and Business Calendar 2.

What is the best free shared calendar app?

Some best free shared calendar applications are Google Calendar, Zoho Calendar, TimeTree, and Cozi iCloud Calendar.

Is there a better calendar than Google?

ProofHub (Web, Android, iOS). ProofHub scheduling calendar allows you to organize all tasks, events, and milestones in one place.

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The 5 Best Planner Apps to Keep You Organized

Struggling to stay organized? Here are some of the best planner apps to transform your daily routine.

Quick Links

  • My Daily Planner: Ideal for Managing To-Dos and Due Dates
  • Tick Tick: Best for Students and Professionals
  • Clockify: Best for Hourly and Project Work
  • Notion: Great for Comprehensive Planning and Note-Taking
  • ClickUp: Perfect for Task Management and Collaboration

Using a digital planner can help you stay organized and on task without carrying a notebook. Regardless of how detailed or simple you want your planner to be, there’s a planning app that can meet your needs.

1. My Daily Planner: Ideal for Managing To-Dos and Due Dates

Screenshot of My Daily Planner to do list with reminders

My Daily Planner allows you to set daily to-do lists and due dates within the app. You can even set app notifications to remind you about your pending tasks, which you'll see every time you look at your phone. It's better than a paper planner, where you can write things down and forget about them.

The calendar view shows the number of incomplete tasks remaining in the month. While the app is free, subscriptions are available for additional features like ad removal, auto-saving data, and accessing statistics. You can pay $2.59/month, $8.49/year, or $16.99 for a lifetime.

The app is only available on Android devices. But if you're an iPad user, you might be interested in the best digital planner for your iPad .

Download: My Daily Planner for Android (Free, in-app purchases available)

2. Tick Tick : Best for Students and Professionals

Screenshot of TickTick work-related to do list & completed

Tick Tick helps you organize your day with various calendar view options, including daily, weekly, or monthly perspectives. The list makes it easy for you to see what you've got to do and celebrate your accomplishments.

With Tick Tick, you can plan your day according to whether your tasks are personal or work-related. Calendar views show the days when your tasks are due.

Tick Tick’s premium account allows you to access different calendar views, including 3-day, monthly, and weekly. The premium plan costs $3.99/month or $35.99/year (when paid all at once).

Download: Tick Tick for Android | iOS (Free, in-app purchases available)

3. Clockify : Best for Hourly and Project Work

Screenshot of Clockify daily tasks

If you get paid per hour or according to the amount of time spent on a project, Clockify may be the planner you’ve been looking for. You can identify tasks according to their related projects so that you can bill appropriately.

The app can provide reports on how you spend your time each day so you can see whether you’re using your time effectively. You can also synchronize the app with your Google calendar; all your entries are shareable.

Clockify's features vary with subscription tier. There's a free option, and paid plans like basic ($4.99/month or $3.99/month if paid annually), standard ($6.99/month or $5.49/month if paid annually), professional ($9.99/month or $7.99/month if paid annually), or enterprise ($14.99/month or $11.99/month if paid annually).

Managing your time effectively is crucial if you're getting paid according to your time on a project. You may be interested in learning how to manage your time effectively as a freelancer .

Download: Clockify for Android | iOS (Free, subscription available)

4. Notion : Great for Comprehensive Planning and Note-Taking

Screenshot of Notion journal option

If you’re looking for a digital planner that gives you the feel of a paper planner, then Notion may be the ideal solution for you. It can create a to-do list, help you write journal entries reflecting on your day, or write gratitude entries.

Notion has templates to set your yearly goals, travel plans, movies you want to watch, and recipes you want to try. If you have an accountability partner to keep you on track with your goals, you can share your tasks with them, so they can follow up.

You can use Notion for free. However, there are different levels of subscriptions you can pay for depending on your needs. Subscriptions start at $8/month ($10/month if you pay annually), and a business subscription is $15/month if you pay annually and $18/month if you pay monthly.

Download: Notion for Android | iOS (Free, in-app purchases available)

5. ClickUp : Perfect for Task Management and Collaboration

Screenshot of ClickUp home screen options

You can use ClickUp to manage your to-do list by setting due dates and priority levels to help you manage your time. You can also set reminders for smaller tasks, so you don't forget them.

If you're working on different projects, you can identify your tasks by the project they're associated with. This feature allows you to understand better where you are in each project. The app's basic version is free to use, with an unlimited subscription for $7/month/user and a business subscription for $12/month/user.

There are other options if paying for a digital planner isn't part of your current budget. You may want to check out these fantastic free day planner apps for your to-dos, goals, and daily habits .

Download: ClickUp for Android | iOS (Free, subscription available)

If you haven't used a digital planner yet, you'll wonder what took you so long once you get started. Because as long as you have access to your phone, you can access your list at home, in the office, or even in the car.

10 Best Shared Calendar Apps to Manage Schedules in 2023

Jitesh Patil

Shared calendar apps can make or break work and team schedule planning. 

Whether you want to:

  • See who’s doing what and when
  • Avoid scheduling conflicts
  • Plan work and time off without overworking

That’s why choosing the best calendar app for your team and projects is so important. 

We reviewed and tested over 30 calendaring software tools to put together this list of the best shared calendar apps. 

Let’s dive in, shall we?

What is the best shared calendar app?

Here’s our list of top shared calendar apps:

  • Google Calendar

1. Toggl Plan

Price: Starts at $9/month

Toggl Plan shared calendar tool for managing a team’s schedule

Toggl Plan offers all features needed for planning work and schedules — timelines, kanban boards, time tracking, and more. 

With Toggl Plan’s easy-to-use and intuitive interface, managing team availability and staying on top of your team’s schedules feels like a breeze. 

What we like

  • Unlike calendaring software, Toggl Plan’s Team timelines help you plan work schedules, track team availability, manage capacity, balance workloads, and get a high-level overview of your entire team’s schedule. 

What’s missing

  • Toggl Plan doesn’t come with experience matching features. While you can organize teams by skills using multiple Team timelines, you can’t segment team members by experience. 

Toggl Plan is best for agencies, consultancies, and other knowledge-based service businesses that want a simple team planning and project scheduling tool. 

Top features

  • Unlimited shared Team timelines: Track your team’s schedule so you know who’s available and how to assign team members to projects. 
  • Visualize team availability: Plan your team’s time off. Prevent scheduling conflicts with vacation time.
  • Track team members’ capacity: Know who can take up more work and who’s overworked. 
  • Recurring tasks: Save time by scheduling recurring tasks and events.
  • Mobile apps: for Android and iOS devices.
  • Drag-and-drop interface: Easily add and edit schedules and make day-to-day work management simple.
  • Integrations: Integrate tools like Google Calendar or Toggl Track to track schedules and time spent on tasks. 

Tool integrations

Integrations include Toggl Track, Google Calendar, Slack. 

Toggl Plan comes with a free plan for solo users.

It also offers two pricing plans with a free 14-day trial:

Learn more about Toggl Plan’s prices here .

Price: Starts at $12/month

Teamup shared calendar tool for managing a team’s schedule

Teamup is a versatile group calendar app that you can use to easily schedule work and manage availability. 

Teamup simplifies team collaboration with color-coded, real-time updates, and an intuitive user interface.

  • Teamup’s ease of use is a highlight of this tool. Users can organize their work effortlessly and communicate with team members more efficiently. 
  • With Teamup, you can only track schedules and time off. There’s no way to know a team member’s capacity or workload.

Teamup is best for teams of all sizes that are looking for a basic calendar app to schedule their projects and availability. 

  • Multiple calendar views: See your team’s availability in multi-day view, agenda view, timeline view, and more.
  • Customized access: Teamup provides nine levels of access permissions so you can securely share your calendars across your organization.
  • Third-party integrations: Integrate tools like Slack or Google Calendar into Teamup to keep all your tools in sync. 

Integrations include Google Calendar, Microsoft Teams, Slack.

Teamup offers five pricing plans:

Visit their pricing page for more information.

Price: Starts at $6/month

Trello shared calendar tool for managing a team’s schedule

Trello is primarily a Kanban-based project management tool, but you can also use it as a shared team calendar. 

Trello’s calendar view lets you organize teamwork, whether you’re working on a to-do list or scheduling a content calendar. 

  • With Trello, it’s easy to visualize your team’s projects and track deadlines. It has a clutter-free and simple Kanban interface. 
  • Trello’s limited native calendar functionality means you miss out on essential scheduling features like recurring events or event customization. As Trello focuses on tasks, you also don’t see team availability and capacity.

Trello is best for teams of all sizes that need a simple tool for managing their tasks and visualizing the work schedule on a calendar. 

  • Calendar view: See your tasks in a visual calendar format to keep track of task deadlines. 
  • Color labels: Apply color-coded labels to cards so you can quickly identify and organize tasks and events. 
  • Collaborative comments: Leave comments and updates on cards and track the status of your tasks in real-time. 
  • Integrations: Get your tools together and work more efficiently. 

Integrations include Google, Outlook, Apple, Slack.

Trello offers four pricing plans:

Price: Starts at $13.49/month

Asana shared calendar tool for managing a team’s schedule

Asana is a goal, portfolio, and project management tool with strong task scheduling capabilities. 

Through Asana’s calendar and timeline view, teams can visualize their work better and meet their goals faster.

  • Asana’s advanced search feature lets you easily navigate and find tasks, projects, people, tags, or groups within your organization. This way, you can avoid scheduling conflicts. 
  • If you want access to advanced features like capacity and workload management, Asana can be quite expensive ($30.49 per user per month).

Asana is best for teams of all sizes that want a comprehensive project scheduling tool. 

  • Calendar view: Visualize your project schedule and stay informed on your team’s daily or weekly tasks.
  • Gantt timelines: Plan projects more efficiently, coordinate better on tasks, and allocate your resources accordingly with Gantt timeline views.
  • Integrations: Integrate other tools that your team uses to streamline your workflows. 
  • Mobile app: Take your work with you wherever you go. Asana is available on Android and iOS.
  • Time tracking: Track and make the most of your team’s time.

Integrations include Google Calendar, Outlook, Gmail. 

Asana offers three pricing plans:

Price: Starts at $9.80/month.

Wrike shared calendar tool for managing a team’s schedule

Wrike is another project management software that has an easy-to-use calendar feature, which you can customize to match your specific needs. 

  • Wrike comes with project and resource management features like Toggl Plan and Asana. 
  • For resource management features, you have to spend quite a lot ($24.80 per user per month). They only offer an annual billing option on the pricing page.

Wrike is best for teams of all sizes that don’t have a tight budget and need a comprehensive tool with strong scheduling and planning features. 

  • Team calendar: No more delays or unbalanced workloads. Plan projects and schedule team tasks with ease. 
  • High customization: Customize your calendars to suit your project and team needs, and maximize your efficiency. 
  • Filters: Color-code your tasks to gain a clearer view of your deadlines and keep track of your team’s work. 
  • Easy-to-use interface: With Wrike, it’s simple to visualize and edit departmental, team, or individual tasks.
  • Multi-platform availability: See and manage your team and projects’ schedule from your Apple device, PC, or mobile device.

Integrations include Microsoft Teams, Google Workspace, Slack. 

Wrike offers five pricing options:

Top tips to enlarge those brains

The calendar view is not available in Wrike’s free plan.

6. Basecamp

Price: Starts at $15/month

Basecamp shared calendar tool for managing a team’s schedule

Basecamp is an all-in-one project management and collaboration tool that offers limited scheduling capabilities. 

The project schedule feature and collaboration tools like file sharing or chats help you plan your team’s schedule. 

  • Basecamp lets you add recurring events so you don’t miss activities that repeat regularly. 
  • There’s no easy way to visualize your team’s schedule. Also, you cannot manage your team’s availability, capacity, or workload with Basecamp.

Basecamp is best for small businesses or groups inside large organizations who are looking for a simple tool to manage their work collaboratively. 

  • Scheduled events: Create, organize, and plan events for your team projects.
  • Recurring events: Automate events for repeated activities and keep your focus on important tasks. 
  • Automated notifications: Make sure your team doesn’t miss meetings and deadlines. 
  • External calendar synchronization: Keep your team’s schedule in one place by synchronizing with external calendar apps. 
  • Collaboration tools: Work together with your team using group chats and message boards.

Integrations include Slack, Google Drive, MS Teams.

Basecamp offers two pricing plans:

7. Google Calendar for Google Workspace

Google shared calendar tool for managing a team’s schedule

Google Workspace Calendar offers more scheduling features than the free basic calendar that comes with a Gmail account. 

  • With Google Workspace Calendar, it’s easy to visualize team schedules in a single calendar so you can efficiently plan events.
  • Google Workspace Calendar is a calendaring software. It doesn’t come with capacity or workload management features. 

Google Workspace Calendar is best for businesses of all sizes that want a straightforward shared calendar app for managing their team’s events. 

  • Book shared resources such as meeting rooms.
  • Visualize co-worker schedules in a single calendar to schedule events based on their availability.
  • Share calendars publicly or with limited access.
  • Access calendars from all devices, including tablets and smartphones.

Integrations include Slack, Outlook, Notion.

Google Calendar comes with a Google Workspace subscription. 

Business Starter, Business Standard, and Business Plus allow a maximum of 300 users.

Outlook shared calendar tool for managing a team’s schedule

Microsoft Outlook is one of the tools that the Microsoft 365 suite offers. 

Although Microsoft Outlook is an email tool at its core, it also has a powerful shared calendar. 

  • Microsoft Outlook’s shared calendar integrates seamlessly with the Microsoft ecosystem. You can easily share calendars with colleagues, set permission levels, or synchronize data across Microsoft 365 tools. 
  • New users might find it challenging to learn how to use Outlook’s advanced features. And like Google Calendar, you don’t get capacity, and workload management features.

Microsoft Outlook is best for teams of all sizes looking to become more efficient at scheduling and coordinating events and projects. 

  • Group calendars into folders . Share folders with specific individuals, teams, or projects.
  • Share your availability calendar publicly or with specific teams within your organization.
  • Capture tasks on the calendar, prioritize them, and track them with Microsoft To-Do.

Integrations include Google Calendar, Slack, OneDrive.

Microsoft 365 suite offers three pricing plans:

9. Calendly

Price: Starts at $10/month

Calendly shared calendar tool for managing a team’s schedule

Calendly is a shared calendar app that simplifies booking appointments.

Users can set their availability preferences and share personalized scheduling links to save time and eliminate the back-and-forth of scheduling emails.

  • Calendly has an intuitive and easy-to-booking user interface that makes the tool ideal for booking meetings and demos. 
  • While Calendly makes bookings easy there’s nothing that shows everyone’s schedule in one place. 

Calendly is best for teams of all sizes that need a simple online scheduling and booking calendar app.

  • Scheduling automation: Set automatic reminders or notifications so your team won’t miss another meeting again. 
  • Reporting: Analyze scheduling patterns and metrics so you can make data-driven decisions.
  • Time zone scheduling: Schedule meetings automatically based on different time zones. 
  • Integrations: Sync popular calendar apps like Google Calendar, iCloud, or Outlook. 

Integrations include Google, Microsoft, Apple.

Calendly offers four pricing options:

Visit their prices page for more information.

10. TimeTree

Price: Starts at $4.49/month

TimeTree shared calendar tool for managing a team’s schedule

TimeTree is a collaborative group calendar app that lets you easily schedule and coordinate events and to-dos.

  • TimeTree is an affordable shared calendar app for the features it provides. 
  • TimeTree is a mobile-only app. 

TimeTree is best for family members, friends, and small to midsize teams seeking a shared calendar solution with plenty of features.

  • Create a shared calendar with your team and have it automatically sync up with individual calendars.
  • Send reminders to everyone on your team about specific events.
  • Share notes and to-do lists with your team.
  • Share events via messaging tools and other social media tools.
  • Top shared calendar for iPhone, Android, and PC .

Integrations include Slack, Amazon Alexa.

TimeTree offers two pricing plans:

Best shared calendar apps: a quick comparison

Here’s a quick overview of our top 10 shared calendar apps:

How to choose the right calendar app

That may vary based on your specific needs. But generally, these are four things to consider when choosing your calendar app:

  • Usability: Your calendar app should be intuitive and have a user-friendly interface so that your entire team can easily navigate and use it. 
  • Features: What features do you need to meet your scheduling needs? Timelines, automated notifications, or integrations are some essential scheduling features. 
  • Price: Some calendar apps come with free plans. Is the basic functionality offered by free plans enough for you or do you need more advanced paid features?
  • Extra features: Do you need extras like task management, file attachments, or analytics? Consider if additional features may add value to your calendar app choice. 

Here are some commonly asked questions about shared calendar apps.

1. What is the best shared schedule app?

It depends on your needs. Teamup and TimeTree are good enough for simple calendar software needs. Trello and Basecamp are great for task management. But if you need a tool that allows you to plan projects based on capacity and workloads, you want to go with Toggl Plan, Asana, or Wrike.

2. Is there a free shared calendar app?

Yes, there are several free shared calendar apps that offer basic scheduling and coordination functionality, such as Google Calendar, Outlook Calendar, or Apple iCloud Calendar.

3. What is the difference between a shared calendar and a group calendar?

A shared calendar lets multiple users access and view team schedules so they can coordinate efficiently for meetings or workshops. 

A group calendar is a specialized calendar that focuses on scheduling meetings or events for a specific group or team.

4. How do I create a shared calendar for multiple users?

It depends on the tool you’re using. In Google Calendar, you can create a new calendar and share it with specific people or the entire team from the Settings and Sharing menu. In Toggl Plan, you can create a Team timeline by adding specific team members to visualize their assigned task schedule, availability, capacity, and workloads. All the added team members get access to this timeline.

How to choose the best shared calendar app for your team?

The right shared calendar app will make managing your team schedule easier. You’ll manage and schedule your work and your team’s time with precision without losing your focus and missing opportunities. 

To find the best calendaring software, identify your needs and evaluate tools from the above list for the following:

  • Does it fit your budget?
  • Is it easy for your entire team to use, irrespective of their location or time zone?
  • Does it offer capacity and workload management features?
  • Can you adjust work schedules easily if something comes up at the last moment?
  • Can it integrate with other popular tools?

An easy-to-use team planning and project scheduling like Toggl Plan can set you on the path to team success. 

See for yourself by signing up for a free Toggl Plan account and start managing your team’s time effortlessly. 

Jitesh Patil

Jitesh is an SEO and content specialist. He manages content projects at Toggl and loves sharing actionable tips to deliver projects profitably.

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Google Tasks is the best Gmail feature you forget to use

I didn't realize this button existed and you might not have either.

The Google Tasks widget on a Google Pixel Watch 2

It's hard to keep track of all the nifty features spread across Google's many official apps. As a recovering Inbox fanatic, I often overlook Gmail's many buttons and features because the interface is so convoluted and busy. But while planning for my upcoming Mobile World Congress 2024 trip, I found a button that will change my life going forward: Google Tasks.

In an effort to figure out a way to be better organized this year, I paused for a moment to look at the Gmail interface and noticed an "add to Tasks" button I'd never noticed before. How long has this button been here, and better yet, what does it do? Turns out it's one of the best to-do apps and, better yet, it's totally free.

As someone who loves being organized — but regularly fails spectacularly at the task — a single button to add an email to my task list is a godsend. Before this, my to-do list was often scattered between several different apps or physical notebooks, leaving me trying to remember where to find my next objective. It wasn't very efficient, to say the least.

While reading an email, you only have to click this little "Add to tasks" button on the action bar inside of Gmail on the desktop UI.

Note : the mobile Gmail app hides it a bit, so you'll have to click the overflow menu on the top right — yeah, the very top-right overflow menu, not the identical-looking one on the email itself — to add to tasks. Did I mention Gmail's UI is convoluted and confusing? Google, please bring back Inbox, thanks.

But I digress; back to the Tasks at hand. Tapping the "Add to tasks" button will open a sidebar showing your new and existing tasks. Each task on the list has a quick button to check it off and a direct link to the email under the subject line.

Clicking on the subject will open more options including adding your own detailed notes, as well as setting a date for the task to be completed.

Being able to easily set reminders and task completion times for emails is particularly helpful for my job, as I often receive info ahead of time that needs to be written up or reviewed at a very specific time in the future.

Beyond this, you can click the overflow button next to each subject to pull up more options, like moving it to the top, indenting it in the list, adding a subtask, or even adding it to a separate task list.

The UI is far better on desktop than on mobile, as everything can be easily accessed in the Gmail desktop UI. The mobile flow requires a separate Gmail and Google Tasks app to get things done, which is a little less efficient.

Still, having a dedicated Tasks app could be handy enough on mobile since it makes it simple to separate task lists. Having different lists for e-mail to-dos and something else could certainly be beneficial.

As I've started to become more dependent on Google Tasks in my daily life, I've realized just how many services Google has begun to integrate into Tasks. Google Assistant tasks migrated over to Google Tasks last year , and you can make tasks directly from Google Calendar.

In fact, the desktop Tasks UI is baked into the Google Calendar web app, showing just how deep the integration with Calendar goes. We even have a bunch of Google Tasks tips and tricks to help you integrate it into your life more, which have come in handy as I began this journey.

In short, Google Tasks is probably the best productivity app I've ever used because of its simplicity and deep tie-ins to services I already use every day. Hopefully, it'll be just as helpful to you, as well!

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The 7 best calendar apps for Android in 2024

Hero image with the logos of the best Android calendar apps

Remember life before smartphones, when telegraph was the primary form of communication and we all needed paper appointment books to keep track of our various social engagements? It was awful. That's why it's important to have a calendar that has the features you're looking for, syncs with the services you use, and works the way you expect.

Which brings us to Android calendar apps. Google Calendar comes with every Android phone, and most people end up using it. But what if Google Calendar doesn't offer quite the design or features you were looking for? Or can't sync with your calendar service? Or you just want to find out if there's something better suited for your needs? Or maybe you want to avoid Google knowing about your appointments at all? In any case, you need to know which Android calendar app is the best—which is why I decided to test them all and find out.

This is the second year in a row I've updated this article, and the picks are consistent year over year—not much has changed in this category, for better or worse. Thes e are the best calendar apps for Android.

The best Android calendar apps

Microsoft Outlook for Exchange users and Microsoft loyalists

aCalendar for customization

DigiCal for the best balance between ease of use and customization

Any.do for a combination calendar and to-do list

Business Calendar 2 for customizing appointment views on the fly

Proton Calendar for privacy

What makes the best calendar app for Android?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

I've been reviewing software for over a decade, during which I've either used Android full time or regularly written about the platform. I also live by my calendar. I don't know how anyone does their job without a calendar (I'm also the friend who creates calendar events for a happy hour).

In my opinion, the best Android calendar apps:

Make it quick to add events . The button for adding new events should always be available. Natural language processing , which automatically turns something like "coffee with Tina tomorrow at 10am" into an appointment, is a big plus.

Offer customizable ways to see your events . Daily, weekly, and agenda views are a must, of course, but the best Android calendar apps offer other useful variations.

Sync with your computer and other mobile devices . Syncing can be handled using Google Calendar or any other platform, but I didn't consider apps that can't sync to other devices.

Offer collaboration . I didn't consider apps that don't allow you to invite other users to events. Ideally, sharing an entire calendar should also be simple.

Offer a clean, native Android user interface . Apps that don't behave like other Android apps are disruptive because they require you to learn where everything is. The best Android apps follow Google's Material Design standards, which help apps feel like they belong on Android and offer a seamless experience.

Integrate with Android . Widgets make it possible to see events from your home screen, and native notifications make it easy to manage reminders. The best calendar apps for Android offer this and other integrations with Android, allowing you to do things like share text from other events to your calendar to create an event.

These were the criteria I had in mind while testing dozens of calendar apps for Android. Keep reading to see which apps came out on top.

The best Android calendar apps at a glance

Best android calendar app for most users, google calendar (android, ios, web).

Google Calendar for Android, our pick for the best Android calendar app for most users

Google Calendar pros:

Already installed on your phone

Syncs with Google's ecosystem (automatically pulls in events from Gmail)

Collaboration is simple

Google Calendar cons:

Can't sync with Exchange servers

Not the most customizable software on the planet

Google Calendar comes with every Android phone, and it's tightly integrated with Google's ecosystem. Google Calendar automatically pulls in events, like flights or hotel visits, from Gmail (you can turn this feature off if you want). It syncs to a robust platform, one that's compatible with basically every device on earth. And it works with Google Assistant.

All that, and Google Calendar on Android is free—without ads. So it's the best calendar app for Android and the best free calendar app for Android. Not bad.

As for the app itself? It's great. Google Calendar for Android offers five main views: schedule, day, three-day, week, and month, which should be flexible enough for most situations. There are two widgets offered: a month view and a schedule view. Notifications work exactly as you'd expect, and collaboration is simple.

This app offers everything most users are looking for, and it's already on your phone. That's why I'm confident in saying that Google Calendar is the calendar app every Android user should try first. What it lacks in customization options it makes up for in ease of use. And even if you use another app, you'll probably still be using Google Calendar: basically every other app on this list uses, or can use, Google Calendar as the syncing backend.

Having said that, Google Calendar isn't perfect. It can't sync with Exchange servers, for example, and it's not the most customizable software on the planet. For most users, however, it's a great first option. And you can make it work better for you by connecting it to Zapier to automate your calendar. Here are a few examples, or you can read more about how to automate Google Calendar .

Generate Google Calendar events from new Google Sheets rows

Google Sheets logo

Add new Google Calendar events to Todoist as tasks

Todoist logo

Add Microsoft Outlook events to Google Calendar

Microsoft Outlook logo

Google Calendar price : Free for personal use on both mobile and the web. Businesses can pay for Google Workspace, which starts at $6/month.

Best Android calendar app for Exchange users and Microsoft loyalists

Microsoft outlook (android, ios, windows, macos).

Microsoft Outlook for Android, our pick for the best Android calendar app for Exchange users and Microsoft loyalists

Microsoft Outlook pros:

Syncs with Microsoft Exchange, Google, and Yahoo

Clean and easy to use

Free to use on mobile

Microsoft Outlook cons:

Not everyone wants email and calendar in a single app

Microsoft Outlook combines a calendar with your email inbox. Open the app, and you'll see your inbox first. The calendar is only a tap away, however, and it's pretty robust.

Outlook stands out for its syncing options. Microsoft Exchange is supported, of course, and that alone makes Outlook worth considering if your company uses an Exchange server. But there's also support for Google Calendar and even Yahoo, meaning Outlook for Android could combine all of your calendars inside one app.

The calendar in the Android app is clean and easy to use, and it fits right in on Android. Events can be viewed in an agenda, day, three-day, and monthly view. Simple notifications let you know when an event is coming, and you can add an agenda widget to your desktop.

I highly recommend Outlook if you need to sync Exchange calendars to your phone, but it's worth a look even if you don't. It's a clean, ad-free alternative to Google Calendar with some unique features, and it's free to use on mobile. And by connecting Microsoft Outlook to Zapier , you can spend even less time in your calendar. Learn more about how to automate your Microsoft Outlook calendar , or take a look at these workflows to get you started.

Add new Acuity Scheduling appointments to your Microsoft Outlook calendar

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Create Microsoft Outlook events for new bookings in Appointlet

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Microsoft Outlook for Android price : Free; the desktop version starts at $69.99/year as part of Microsoft 365 or $249.99 as part of Microsoft Home and Office 2022.

Best Android calendar app for customization

Acalendar (android).

aCalendar for Android, our pick for the best Android calendar app for customization

aCalendar pros:

Highly customizable

Hybrid view that combines the month with your agenda

Can optionally set the volume buttons on your phone to scroll up and down in your calendar

aCalendar cons:

No natural language processing

Not as user-friendly as some other calendar apps

If you want a calendar widget for Android that looks just so, aCalendar might be what you're looking for. This calendar app offers widgets for agenda, day, month, and week views, and also a hybrid view that combines the month with your agenda. You can customize the look of these widgets, changing things like color, font size, and more.

The app design is somewhat retro, but in the best way—it's customizable without feeling overwhelming. There are five main views: day, week, month, agenda, and even year—which you can swipe through quickly to find the view you want. The customization options you have while adding a widget also apply to the main user interface, along with a few other tweaks you can make. You can also optionally set the volume buttons on your phone to scroll up and down in your calendar, which is potentially useful while browsing dates with one hand.

Adding appointments is quick, though there's no natural language processing. This app uses your local Android calendars, meaning it can sync with Google Calendar if you want. Overall, aCalendar is worth checking out, particularly if you like customizing the way things look and feel.

aCalendar price: Free with ads, though in my testing, I didn't see any ads. Removing the ads costs $3; there are other $2-$3 bundles for things like out-of-office features, extra color schemes, and support for Google Tasks. For $10, you get access to all paid features at once, which saves you $2.

Best Android calendar app for a balance between ease of use and customization

Digical (android).

DigiCal for Android, our pick for the best Android calendar app for a balance between ease of use and customization

DigiCal pros:

Friendly user interface

Shows weather

DigiCal cons:

Free version limits the customizability

DigiCal, more than any alternative Android calendar, feels friendly. The text is large and crisp by default, weather forecasts show up for three days, and everything is easy to figure out. But being friendly doesn't mean DigiCal isn't customizable. Dig through the settings, and you'll find ways to change the color scheme, the font, and more.

The app defaults to a combination month and agenda view, which works really well, allowing you to quickly see what's going on on which date. There are several other views, including agenda, day, week, week agenda, and even a year view.

Native notifications mean you won't miss any appointments, and there are several highly customizable widgets (some of which are behind a paywall). DigiCal uses Android's native calendar, meaning syncing is handled via Google Calendar.

DigiCal price : Free with ads, which only show up after seven days of use. A $5.50 in-app purchase removes those ads and offers a few other features, including customizing widgets and font sizes.

Best Android calendar app for a combination calendar and to-do list

Any.do (android, iphone, web).

Any.do for Android, our pick for the best Android calendar app for a combination calendar and to-do list

Any.do pros:

Combines task list and calendar

Helps schedule tasks in the morning

Any.do cons:

Calendar can feel buried at times

Any.do combines your to-do list with your calendar, which makes sense when you think about it. Your to-do list, after all, is made up of things you need to spend time on. Your calendar lets you know about your time commitments. Any.do bridges these two systems by offering to plan your day every morning, suggesting free time that could be used to accomplish things on your to-do list. Every morning, a notification will offer to help you plan your day. Any to-do items that are due today will be shown, with a suggested free time slot offered for actually doing it. Decide when you'll do what, then get to work.

It's an interesting idea, and it's backed up by a clean and functional calendar. There's a simple agenda view with the week above it by default, or you can use the traditional day, three-day, or week views. Scrolling through days is quick. Adding events is also quick, although there's no natural language processing. Native notifications let you know about any upcoming appointments, and there's also a widget you can use to see your calendar appointments or your tasks. Any.do uses the Android calendar backend, meaning syncing is handled via Google Calendar.

This is a to-do list app, first and foremost, but it offers a clean and functional calendar that makes it easy to plan your day. And you can automate it by connecting Any.do to Zapier , so you can spend less time in your calendar. Discover more ways to automate Any.do with Zapier , or get started with one of these pre-made templates.

Create tasks in Any.do for new saved messages in Slack

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Add Evernote reminders to Any.do as tasks

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Add new notes on OneNote as Any.do tasks

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Any.do price : Free; from $5/month for the Pro version, which offers custom themes and recurring tasks in the to-do list.

Best Android calendar app for customizing appointment views on the fly

Business calendar 2 (android).

Business Calendar 2 for Android, our pick for the best Android calendar app for customizing appointment views on the fly

Business Calendar 2 pros:

Easy to tweak without opening the settings

Offers natural language processing

Support for tasks, including syncing with Google Tasks

Business Calendar 2 cons:

Can feel a little crowded and old-fashioned

The name Business Calendar might not inspire excitement, and that's ok, because the app more than makes up for its name with features. There are five main ways to view your calendar: month, week, day, agenda, and year. The weekly view has a slider at the bottom of the screen, allowing you to customize how many days show up. Similar on-screen customizations are offered in every view, which means you can quickly toggle how dates show up without having to open side panels or settings.

Adding events is quick. You can use your voice, combined with natural language processing, to add events by speaking out loud. It works quite well, parsing sentences like "Hiking tomorrow from 9 to 12" into an appropriate calendar appointment. It's also possible to manage your tasks using Business Calendar, either locally or by syncing with Google Tasks. This means you can see your task list right beside your calendar appointments.

There's a plethora of customization options. You can customize the color scheme, for example. You can change the default settings for new events, allowing you to choose default calendars, lengths, and notification settings. You can tweak how all of the individual views look and behave. Overall, this is a sturdy calendar app with a lot to offer, particularly for those willing to do a little digging in the options.

Business Calendar price : Free with ads; $9 for the Pro version, which adds weather forecasts and more advanced widgets.

Best Android calendar app for privacy

Proton calendar (android, ios, web).

Proton Calendar, our pick for Best Android calendar app for privacy

Every calendar I've mentioned in this list syncs with Google, meaning Google knows when you intend to be where. That's fine if you trust Google, an advertising company that uses your information in order to sell products. If you don't trust them, though, you might want to look into Proton Calendar.

This is a complete alternative to Google Calendar that's fully encrypted, meaning there's no way for even Proton itself to read your appointments. It's part of a suite that includes email and cloud storage services, along with a VPN.

None of this would matter if the app itself wasn't good. The interface is very clean, allowing you to view your appointments in agenda, day, three-day, week, and month view. Adding events is quick, though without natural language processing. And there's a great agenda widget if you want to see your tasks on the home screen. You can also invite people to appointments, even if they're not using Proton Calendar.

Proton Calendar price: Free; paid plans start at $9.99/month for Proton Unlimited, which adds support for multiple calendars and the ability to share entire calendars, along with features for the other Proton apps. 

Which calendar app for Android should I use?

Your calendar is how you budget your time, and your phone is where you spend your time. All of the apps on this list have a free version, so try a few on for size and pick the app that you like the most—simple as that.

Related reading:

The best email apps for Android

The best to-do list apps for Android

The best calendar apps

The best calendar apps for Windows

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Justin Pot is a writer and journalist based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. Learn more: justinpot.com

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10 best task management software in 2024

Jessica Elliott

Alana Rudder

Alana Rudder

“Verified by an expert” means that this article has been thoroughly reviewed and evaluated for accuracy.

Updated 7:47 a.m. UTC Feb. 1, 2024

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Assigning and tracking job duties is challenging, regardless of company size. The best task management software increases accountability while keeping teams focused. It automates reminders, supports in-app communication and displays priority levels.

We evaluated 20 task management vendors across 29 data points, including ease of use, task tracking features and automations. After over a dozen hours consulting with customer and sales agents and a comprehensive review of business user feedback, we narrowed our list to the 10 best task management tools.

Featured project management software offers

best task calendar app

Via Monday.com’s site

Monthly fee

$10 per user, with a minimum of three users

Free version

Yes, for two users

24/7 customer support

Yes, with paid plans

best task calendar app

Via Clickup’s website

$10 per user

Yes, for unlimited members

Best task management software

  • ClickUp : Best free task management software.
  • Monday.com : Best for remote team task management.
  • Airtable : Most customizable task-tracking tool.
  • Notion : Best for content creators.
  • Teamwork : Best for client task management.
  • Asana : Best for SMBs managing complex tasks.
  • Smartsheet : Best for reporting to senior leaders.
  • Confluence : Best for light task management.
  • Jira : Best for large software development teams.
  • Trello : Best for branding and marketing startups.

Why trust our small business experts

Our team of experts evaluates hundreds of business products and analyzes thousands of data points to help you find the best product for your situation. We use a data-driven methodology to determine each rating. Advertisers do not influence our editorial content. You can read more about our methodology below.

  • 62 companies reviewed.
  • 164 products reviewed.
  • 2,028 data points analyzed.

Best free task management software

ClickUp

What you should know

ClickUp is an all-in-one solution for organizing your tasks, teams and projects. We chose ClickUp as the best task management software because it allows unlimited users and tasks and automates recurring assignments. The home screen is an impressive feature, as it centralizes all assigned comments and allows you to add new tasks with the drag-and-drop tool.

Although ClickUp doesn’t restrict the usage of checklists or dependencies, once users use a certain number of goals or milestones, this feature is blocked until the plan is upgraded. Unlike Trello, you can’t connect ClickUp’s free version to Google Drive or Dropbox. It’s also a bit more challenging for beginners than a straightforward platform.

Pros and cons

  • Unlimited tasks and members on the free version.
  • Provides task checklists and dependencies.
  • Home feature shows your daily agenda and tasks.
  • The free plan is only good for sole proprietorships.
  • Usage limits don’t reset.
  • More complex to configure than Trello.

Best for remote team task management

Monday.com

Business managers leverage Monday.com’s intuitive work management platform to assign tasks and oversee progress. It supports diverse workforces with highly rated mobile apps, pre-made templates and drag-and-drop functionality. It is easy to customize the task manager board to display due dates and handle multiple departments. Consequently, we chose Monday.com as the best task management software for managing remote teams due to its automations, integrations and updates section that keeps employees informed.

While finding a downside to Monday.com is challenging, the free and Basic versions are disappointing. Both lack integrations and calendar views, which Trello provides. Companies with more complex tasks may prefer Asana because it supports dependencies on the less expensive Premium plan ($13.49 monthly versus Monday.com’s $20).

  • Daily task manager dashboards and views.
  • Drag-and-drop tools are user-friendly.
  • Updates section shows recent comments or changes.
  • Limited views on the Basic plan.
  • The free version isn’t for teams.
  • Only Pro and Enterprise users can set dependencies.

Most customizable task-tracking tool

Airtable

Airtable is a unique cloud-based platform companies use to build custom no-code apps. Unlike other task-tracking tools, you can start from scratch or choose a base published by Airtable users. As our top pick as the most customizable task management software, Airtable stands out for its automation capabilities, sub-task options and multiple views (up to 1,000 per table).

While the free version allows unlimited bases, only five people can edit it. Paid subscriptions are pricier than competitors, making Airtable less budget-friendly than other solutions. It also offers fewer customer support options and may take a bit longer to set up compared to Asana or Monday.com.

  • Many base templates created by Airbase users.
  • Highly customizable for various workflows.
  • Can track sub-tasks and automate notifications.
  • More expensive than other task management apps.
  • No phone support available.
  • Not an out-of-box task-tracking tool.

Best for content creators

Notion

Notion is a block-based project and task management app. Users add a to-do list to every page or insert one list block per project. We selected Notion as the best task management software for content creators because it has over 50 content blocks, supports guest collaborators (like freelancers or clients) and allows custom dashboards. Creators can sort design tasks by category or client and customize fields by due date or team member.

However, Notion’s free version is more limited than ClickUp’s complimentary plan. It’s best for a single content creator. While Notion offers several task management templates, it requires a bit more configuration than Trello. Notion has various templates for tracking hours but lacks the built-in billable hours feature, making Teamwork perfect for virtual assistants.

  • Customizable task management dashboards.
  • Built-in text editor.
  • 10 to 250 guest collaborators.
  • No built-in or automated client billing tools.
  • The free task management app is only for sole proprietorships.
  • Slight learning curve for new users.

Best for client task management

Teamwork

Teamwork’s task-tracking tools help virtual assistants and agencies handle workloads for one or more customers. We named Teamwork the best task management software for client task management because it allows users to establish task lists, get immediate progress updates and view dependencies. Aside from all the basics, like setting due dates and assigning work, Teamwork lets businesses track billable hours, improve time estimates and chat with co-workers or contractors.

However, Teamwork doesn’t provide much storage space compared to competitors. The 50 GB and 100 GB limits on Starter and Deliver plans pale in comparison to Notion and Asana ’s unlimited offerings. Moreover, we wish Teamwork included additional reports and the tasklist budgets feature on lower-priced packages.

  • Plans include billable time tracking.
  • Integrated team chat.
  • Unlimited tasklist templates.
  • Limited reports on most subscriptions.
  • Tasklist budgets only available on top-tier plans.
  • Less cloud storage than Notion or Asana.

Best for SMBs managing complex tasks

Asana

Asana’s collaborative work management system enables small and medium-sized business (SMB) leaders to break down high-level tasks into manageable parts for individuals and departments. The my tasks view lets employees visualize assignments, priorities and changes in real time. The automation features make Asana the best task management software for SMBs managing complex tasks. Teams can create tasks from a meeting, email or Slack message, share status updates to third-party tools or change task dates in team calendars.

Although leaders can assign many collaborators to a task, only one person is the “assignee” and can view the task under “My tasks.” This could pose an issue for projects with two or more responsible parties. Asana locks time-tracking tools behind the more expensive Business tier, whereas Teamwork includes built-in features on the free version. However, you can integrate third-party apps with Asana with all subscriptions.

  • Paid plans show task dependencies.
  • Automates actions across third-party tools.
  • Unlimited file storage.
  • More expensive than Teamwork for time tracking tools.
  • Only one assignee per task.
  • 24/7 support limited to Enterprise users.

Best for reporting to senior leaders

Smartsheet

Smartsheet takes the familiar spreadsheet for tracking tasks to a new level. Users can create custom dashboards and reports to find at-risk, due or not yet assigned tasks. Or quickly generate reports to see all tasks assigned to specific employees. It supports sharing permissions so companies can send task lists to internal and external stakeholders. Smartsheet is the best task management software for reporting to senior leaders because it provides real-time metrics and high-level data for keeping executives informed.

While senior leaders may appreciate the progress summaries, everyday users may be less enthused. Smartsheets can be trickier to navigate than Asana or Monday.com. The Pro plan maxes out at 10 users, and Business costs $32 per user monthly. Companies that require skills-based resource management or digital asset tools could pay even higher prices.

  • Automated recurring reminders and alerts.
  • Task scheduling and task list sharing.
  • Real-time metrics and reporting options.
  • Steeper learning curve for new users.
  • Some functions or features may require add-ons.
  • Pro plan is limited to 10 users.

Best for light task management

Confluence, an Atlassian product, is a team collaboration workspace that integrates with Jira. Companies use Confluence to develop knowledge bases for high-stakes projects. Users can add tasks to a requirements or meetings notes page. Putting action items anywhere is possible, making Confluence the best task management software for flexible light task management. We like tagging tasks with due dates and seeing a task list in our profile.

Yet, Confluence lacks the deeper task management features of other solutions like ClickUp and Monday.com . It doesn’t monitor milestones or offer billable time tracking. Also, companies that don’t use Confluence or Jira for current projects will find the software less helpful in tracking tasks.

  • Coordinates with Jira.
  • Tasks report blueprint shows team or project-specific tasks.
  • Multiple ways to view tasks.
  • Not for managing task scope and milestones.
  • Lacks billable time tracking.
  • Not a standalone time-tracking solution.

Best for large software development teams

Jira

Jira, an Atlassian product, is an agile project and task management system designed to mirror your company’s workflows, whatever those may be. This customizable solution gives powerful insights into task histories, status and workflows. Jira is our top pick as the best task management software for large development teams, thanks to its expansive integrations and drag-and-drop automations. We appreciate the interactive timelines and ability to create custom fields.

Companies that require advanced planning tools, like mapping dependencies or managing team capacity, must select the Premium or Enterprise plans. These subscriptions also provide unlimited file storage, whereas the other plans are limited (2 GB to 250 GB). While Jira helps large software development teams manage tasks, it can be overkill for smaller creative teams or service-based agencies.

  • Supports multiple assignees and custom fields.
  • Drag-and-drop automation.
  • Integrates with thousands of third-party apps.
  • Advanced planning tools only available for Premium and Enterprise users.
  • Limited file storage on the Free and Standard plan.
  • More complex interface than Monday.com.

Best for branding and marketing startups

Trello

Trello is a visual task management tool from Atlassian. Unlike Jira or Confluence, Trello is widely known for its user-friendly interface. Add a task and due date to a card, assign it to a team member and drag it to a column. Break large tasks into bite-size chunks by adding a checklist to a card and alert co-workers when the assignment is ready. Trello is the best task management software for brand and marketing startups because it’s free (or inexpensive) and simple to use.

However, as your agency grows, managing large projects is challenging on Trello. It doesn’t show dependencies and falls behind competitors in reporting options. You’ll need to upgrade for timeline and dashboard views.

  • Many task management templates.
  • Unlimited power-ups and file storage.
  • Easy to add task checklists to individual cards.
  • Lacks robust reporting tools.
  • Not for managing complex tasks or projects.
  • Limited views on Standard and free plans.

Best task management software comparison

Methodology

We extensively research the key competitors within an industry to determine the best products and services for your business. Our experts identify the factors that matter most to business owners, including pricing, features and customer support, to ensure that our recommendations offer well-rounded products that will meet the needs of various small businesses.

We collect extensive data to narrow our best list to reputable, easy-to-use products with stand-out features at a reasonable price point. And we look at user reviews to ensure that business owners like you are satisfied with our top picks’ services. We use the same rubric to assess companies within a particular space so you can confidently follow our blueprint to the best task management software.

The best task management software has positive user reviews on customer review sites and app stores. Task management software companies should provide customers with fast and reliable support. Using a combination of phone support, live chat and knowledge bases, customers should be able to quickly resolve issues 24/7.

Task management software should have role assignment features, timelines and dependencies. It should also allow businesses to use customizable templates, track expenses and track milestones.

And the best task management software should offer client access, billing and invoice capabilities and budgeting features.

What is task management software and how does it work?

Task management software helps individuals and companies track job or project-related assignments from a central location. Most task-tracking apps or to-do list tools let users create sub-tasks, establish due dates and monitor task progress. 

These cloud-based tools typically offer mobile apps, allowing users to view tasks from iOS and Android phones, and any changes made on the mobile app update automatically when viewed on the desktop version. 

Task management apps have different formats and functionality for creating to-do lists and managing tasks, but many systems work like this:

  • A team leader or individual makes a standalone task or turns a comment, meeting action item or Slack message into a task.
  • They assign themselves or one or more co-workers the task.
  • Depending on the software, the user may add a due date, priority level, description and other details in custom fields. 
  • The assignees may receive an alert and new tasks or status updates appear on their main profile or dashboard.
  • Leaders can run reports, automate status notifications or view progress on dashboards.
  • Task management tools may have in-app messaging or chat features, support file attachments or let users complete the project within the software.

How to choose the best task management software for your business

Workflows and task assignments vary by company, and the best task management software should fit your process and require minimal process changes by your team. Follow these steps to identify the right system for your organization.

1. Determine your budget and goals

Task management and to-do list apps charge a per-user fee. Many offer free versions, which could work for freelancers, solopreneurs, small teams or startups. However, free task-tracking tools often have usage limits or lack automation and other advanced features. 

If your funds are tight, consider starting with free task management apps or free project management software to stretch your budget and see which team members benefit the most from the software.

Companies choose online task managers to improve accountability and reduce missed deadlines. Yet, a virtual assistant needs a tool that tracks billable client hours, whereas a manager might want a powerful real-time dashboard for managing a remote workforce. Likewise, a software development company’s goals differ from those of a branding and marketing startup.

2. Consult with your team for a feature wishlist

Involve team leaders and employees in the early stages. Features desired by an office or remote worker may differ from those required by leaders or business owners. Therefore, it’s crucial to hear from people in various roles. 

Consider the following task management features:

  • Task and sub-task creation, scheduling and assignment.
  • Ability to assign tasks to multiple people.
  • Recurring tasks.
  • Different task views (calendar, list, dashboard or Gantt).
  • Priority levels.
  • Collaboration tools, like in-app messaging or chat.
  • Time tracking, billable hours or timesheets.
  • Progress updates, reports and status monitoring.
  • Automation capabilities.

3. Identify top-rated task management apps

Read guides rating the top task and project management systems to understand your options. Then, check out mobile apps and user reviews to see how business users rate their experience. 

Look for details about ease of use and customer support wait times. Head to each vendor’s pricing page to see if your must-have features are within your budget. Lastly, use your criteria and insights to narrow your list to a handful of task management tools.

4. Test software and request feedback 

The best apps for task management provide free trials or versions, allowing businesses to test them before committing. Encourage your team and leaders in different positions to assign tasks and run reports.

Ask these questions:

  • Could you assign, track and manage tasks on the mobile apps?
  • How would you rate the setup and learning process?
  • Did features work as expected?
  • Were task priorities clear?
  • How easy was it to switch between views or task lists?
  • Did the format or visual structure make sense to you?
  • What customizations do you think are essential? 

How much does task management software cost?

* Monday.com requires a three-user minimum. ** Teamwork has a three-user minimum for Starter and Deliver and a five-user minimum for Grow.  ***Smartsheet Business requires a minimum of three users. ****Trello Enterprise is billed annually.

Task management software ranges from $6 to $24 per user monthly for base plans. Most vendors provide discounts for annual prepayment, reducing the cost of entry-tier subscriptions by $1 to $4 monthly. At the high end, prices range from $11.55 to $54.00 per user monthly, and annual prepayment decreases monthly costs by $2.50 to $9.00. Several services have enterprise packages with custom pricing available.

Eight out of 10 task management apps have a free trial. Teamwork, Asana and Smartsheet give companies 30 days to test paid versions, which is a fantastic deal. However, all vendors offer a free version of their task management tools. Yet, only two users can access Monday.com’s free plan, whereas Trello says you can invite your whole team.

Frequently asked questions (FAQs)

Organize your to-do list and manage tasks by choosing a free task management app. You can download it on your cell phone and computer to track personal and professional tasks. Free task management tools include Trello, Asana and ClickUp .

Successful task management is a critical first step to understanding your team’s workload and resources. 

The best task software for task management helps your company:

  • Increase productivity: By automating manual tasks, reducing app switching and centralizing task lists, employees can accomplish more work instead of completing administrative jobs or other data entry tasks.
  • Track costs: Many task management apps offer time tracking tools or integrations, which can help leaders understand how employees use their time or how much effort goes into a project.
  • Improve focus: Team managers can set priority levels, due dates and goals to keep staff moving forward. Task management apps eliminate background noise and put main tasks front and center.
  • Boost engagement: With in-app chat, comment features and real-time updates, employees can interact with each other and use the task management tool to stay engaged with their work and workplace.
  • Ensure accountability: Online task managers increase visibility into who’s doing what and when. It helps individuals take responsibility for their role. They can provide an update as long as they have an internet connection.

The best-rated task management solutions take a multi-layered approach to data security. Many maintain ISO (International Organization for Standardization) certification, which verifies that its security system adheres to certain guidelines. Vendors may also be certified by PCI-DSS (Payment Card Industry Data Security Standard) and FedRAMP (Federal Risk and Authorization Management Program). 

They use or maintain data centers under strict operating conditions with the same compliance standards and certifications. Vulnerability detection and bug bounty programs also actively look for potential security issues.

Blueprint is an independent publisher and comparison service, not an investment advisor. The information provided is for educational purposes only and we encourage you to seek personalized advice from qualified professionals regarding specific financial decisions. Past performance is not indicative of future results.

Blueprint has an advertiser disclosure policy . The opinions, analyses, reviews or recommendations expressed in this article are those of the Blueprint editorial staff alone. Blueprint adheres to strict editorial integrity standards. The information is accurate as of the publish date, but always check the provider’s website for the most current information.

Jessica Elliott

Jessica Elliott is a business writer specializing in technology, marketing, and operations. She dissects complex topics and empowers leaders to make informed decisions. Her work appears in Business News Daily, U.S News & World Report's 360 Reviews, and Investopedia.

Alana is the deputy editor for USA Today Blueprint's small business team. She has served as a technology and marketing SME for countless businesses, from startups to leading tech firms — including Adobe and Workfusion. She has zealously shared her expertise with small businesses — including via Forbes Advisor and Fit Small Business — to help them compete for market share. She covers technologies pertaining to payroll and payment processing, online security, customer relationship management, accounting, human resources, marketing, project management, resource planning, customer data management and how small businesses can use process automation, AI and ML to more easily meet their goals. Alana has an MBA from Excelsior University.

How to start a small business: A step-by-step guide

How to start a small business: A step-by-step guide

Business Eric Rosenberg

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Google’s Gemini is now in everything. Here’s how you can try it out.

Gmail, Docs, and more will now come with Gemini baked in. But Europeans will have to wait before they can download the app.

  • Will Douglas Heaven archive page

In the biggest mass-market AI launch yet, Google is rolling out Gemini , its family of large language models, across almost all its products, from Android to the iOS Google app to Gmail to Docs and more. You can also now get your hands on Gemini Ultra, the most powerful version of the model, for the first time.  

With this launch, Google is sunsetting Bard , the company's answer to ChatGPT. Bard, which has been powered by a version of Gemini since December, will now be known as Gemini too.  

ChatGPT , released by Microsoft-backed OpenAI just 14 months ago, changed people’s expectations of what computers could do. Google, which has been racing to catch up ever since, unveiled its Gemini family of models in December. They are multimodal large language models that can interact with you via voice, image, and text. Google claimed that its own benchmarking showed that Gemini could outperform OpenAI's multimodal model, GPT-4, on a range of standard tests. But the margins were slim. 

By baking Gemini into its ubiquitous products, Google is hoping to make up lost ground. “Every launch is big, but this one is the biggest yet,” Sissie Hsiao, Google vice president and general manager of Google Assistant and Bard (now Gemini), said in a press conference yesterday. “We think this is one of the most profound ways that we’re going to advance our company’s mission.”

But some will have to wait longer than others to play with Google’s new toys. The company has announced rollouts in the US and East Asia but said nothing about when the Android and iOS apps will come to the UK or the rest of Europe. This may be because the company is waiting for the EU’s new AI Act to be set in stone, says Dragoș Tudorache, a Romanian politician and member of the European Parliament, who was a key negotiator on the law.

“We’re working with local regulators to make sure that we’re abiding by local regime requirements before we can expand,” Hsiao said. “Rest assured, we are absolutely working on it and I hope we’ll be able to announce expansion very, very soon.”

How can you get it? Gemini Pro, Google’s middle-tier model that has been available via Bard since December, will continue to be available for free on the web at gemini.google.com (rather than bard.google.com). But now there is a mobile app as well.

If you have an Android device, you can either download the Gemini app or opt in to an upgrade in Google Assistant. This will let you call up Gemini in the same way that you use Google Assistant: by pressing the power button, swiping from the corner of the screen, or saying “Hey, Google!” iOS users can download the Google app, which will now include Gemini.

Gemini will pop up as an overlay on your screen, where you can ask it questions or give it instructions about whatever’s on your phone at the time, such as summarizing an article or generating a caption for a photo.  

Finally, Google is launching a paid-for service called Gemini Advanced. This comes bundled in a subscription costing $19.99 a month that the company is calling the Google One Premium AI Plan. It combines the perks of the existing Google One Premium Plan, such as 2TB of extra storage, with access to Google's most powerful model, Gemini Ultra, for the first time. This will compete with OpenAI’s paid-for service, ChatGPT Plus, which buys you access to the more powerful GPT-4 (rather than the default GPT-3.5) for $20 a month.

At some point soon (Google didn't say exactly when) this subscription will also unlock Gemini across Google’s Workspace apps like Docs, Sheets, and Slides, where it works as a smart assistant similar to the GPT-4-powered Copilot that Microsoft is trialing in Office 365.

When can you get it? The free Gemini app (powered by Gemini Pro) is available from today in English in the US. Starting next week, you’ll be able to access it across the Asia Pacific region in English and in Japanese and Korean. But there is no word on when the app will come to the UK, countries in the EU, or Switzerland.

Gemini Advanced (the paid-for service that gives access to Gemini Ultra) is available in English in more than 150 countries, including the UK and EU (but not France). Google says it is analyzing local requirements and fine-tuning Gemini for cultural nuance in different countries. But the company promises that more languages and regions are coming.

What can you do with it? Google says it has developed its Gemini products with the help of more than 100 testers and power users. At the press conference yesterday, Google execs outlined a handful of use cases, such as getting Gemini to help write a cover letter for a job application. “This can help you come across as more professional and increase your relevance to recruiters,” said Google’s vice president for product management, Kristina Behr.

Or you could take a picture of your flat tire and ask Gemini how to fix it. A more elaborate example involved Gemini managing a snack rota for the parents of kids on a soccer team. Gemini would come up with a schedule for who should bring snacks and when, help you email other parents, and then field their replies. In future versions, Gemini will be able to draw on data in your Google Drive that could help manage carpooling around game schedules, Behr said.   

But we should expect people to come up with a lot more uses themselves. “I’m really excited to see how people around the world are going to push the envelope on this AI,” Hsaio said.

Is it safe? Google has been working hard to make sure its products are safe to use. But no amount of testing can anticipate all the ways that tech will get used and misused once it is released. In the last few months, Meta saw people use its image-making app to produce pictures of Mickey Mouse with guns and SpongeBob SquarePants flying a jet into two towers. Others used Microsoft’s image-making software to create fake pornographic images of Taylor Swift .

The AI Act aims to mitigate some—but not all—of these problems. For example, it requires the makers of powerful AI like Gemini to build in safeguards, such as watermarking for generated images and steps to avoid reproducing copyrighted material. Google says that all images generated by its products will include its SynthID watermarks. 

Like most companies, Google was knocked onto the back foot when ChatGPT arrived. Microsoft’s partnership with OpenAI has given it a boost over its old rival. But with Gemini, Google has come back strong: this is the slickest packaging of this generation’s tech yet. 

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Ai for everything: 10 breakthrough technologies 2024.

Generative AI tools like ChatGPT reached mass adoption in record time, and reset the course of an entire industry.

What’s next for AI in 2024

Our writers look at the four hot trends to watch out for this year

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OpenAI teases an amazing new generative video model called Sora

The firm is sharing Sora with a small group of safety testers but the rest of us will have to wait to learn more.

Deploying high-performance, energy-efficient AI

Investments into downsized infrastructure can help enterprises reap the benefits of AI while mitigating energy consumption, says corporate VP and GM of data center platform engineering and architecture at Intel, Zane Ball.

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Calendar

The Best Calendar Apps for College Students in 2024

The college experience is a whirlwind of deadlines, exams, and social commitments. And, hopefully, you’re able to somehow squeeze in enough sleep as well. To put it simply, it can be a challenge to juggle these demands.

It’s for this reason that the humble calendar app should become your BFF. Even if it’s not as exciting as TikTok or Subway Surfers, it’s an essential tool for both your academic and personal lives.

At the same time, with so many calendar apps out there, choosing the right one can feel like another test in itself. Because you already have a packed schedule, we have the 12 best college calendar apps for you to choose from.

1. Calendar

Wanna make your college experience less stressful? Calendar can help you do that.

What is it like trying to schedule a time with your microbiology class study group? Using Calendar’s Find a Time feature, you can schedule a meeting in seconds. You can then enter multiple people’s calendars, see when they’re available or busy, and then create an event based on those times via a smart scheduling link.

You can also add location options, such as a physical address, phone number, or Zoom link. Moreover, if this event is recurring, Calendar will add it automatically thanks to the power of machine learning.

In a nutshell, Calendar prevents calendar conflicts and makes scheduling as painless as possible. Also, it eliminates those annoying back-and-forths when scheduling meetings with classmates, like study sessions. The app is available on Google Play as well as the App Store can connect with Google Calendar and Microsoft Calendar .

2. Google Calendar

Let’s face it, you probably already have the free Google Calendar installed. It’s for good reason, too.

Most users are familiar with its intuitive interface, seamless integration with other Google services (Docs, Gmail, etc.), and availability on multiple platforms (desktop, mobile, web). Creating calendars for study groups, assigning reminders, and color-coding events is a breeze with this app. Additionally, you can seamlessly turn to-dos into calendar events by integrating with Google Tasks .

The benefits are even greater if Gmail is your primary email address. Calendar events can be created automatically based on the emails you receive. For example, when you book things like airline tickets or concert tickets, your calendar will be updated.

3. Apple Calendar

In case you’re all in on Apple products, Apple Calendar is probably your calendar of choice. This isn’t a bad thing. In the end, it syncs your events across iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will come up with next.

As far as scheduling goes, Apple Calendar does a solid enough job. It reduces the time and effort required to enter events manually by allowing you to insert events directly from emails and text messages. Plus, like most Apple products, it’s clean, fast, and well-functioning.

There may not be as many options as other calendar apps, but the free Apple Calendar is well-suited for your basic scheduling tasks.

4. Microsoft To Do

Few planner apps are better for college students than this one. Why? It is simple to use and allows assignments to be sorted into lists. For instance, you can create sections called “Home”, “Lab”, and “Work.”. For each section, you can create sub-tasks as well. As an example, you can include tasks such as “Find sources,” “Upload pictures,” etc. in a biology project.

Among the most valuable features of this application is saving unchecked actions from yesterday. Using this option, you can easily see which tasks need to be moved to other days or to “My Day.”

By prioritizing tasks , setting due dates, and getting reminders, Microsoft To-Do can help students manage their time and tasks. Also, Teams can be used for free by students and teachers from K-12 to collegiate level with a valid school email address.

5. My Study Life

Most calendar apps target busy professionals, but My Study Life caters specifically to students. Because of this, you won’t find some features in other calendar apps.

My Study Life has innovative scheduling features to help you stay on top of your classes and extracurricular activities. With My Study Life, you can also keep track of your classes no matter how they change during the week. There is even a section dedicated to scheduling your exams.

In addition to synchronizing your schedule across devices, My Study Life works offline as well. You’ll always have access to your classes and assignments regardless of location or internet connection. The My Study Life app is available on Android, iOS, and the Web.

6. iStudiez Pro

IStudiez Pro is an award-winning, highly-rated planner app made just for students. And it’s easy to see why.

You just need to enter your class schedule — along with the professor’s name, contact information, and office hours. To make it visually interesting and easier to scan, you can color code your classes.

With the “Week view,” you can plan your time and prepare for classes that are coming up. You can view tasks and scheduled items for today in the “Day view.” It is possible to add assignments, their due dates, and specific tasks associated with each class.

iStudiez Pro’s Full Version even lets you keep track of your GPA on a regular basis. As you get graded assignments back, enter them. The GPA tracker on iStudiez does the math for you. By keeping this information between semesters, you can keep an eye on the big picture.

You can download the app for free on Android, iOS, and the web. It costs $2.99 on the Apple App Store and Google Play Store for the Pro version.

7. Fantastical

Trying to find a better calendar app for your Mac or iOS device? If so, Fantastical might be right for you.

Among Fantastical’s main strengths is its deep integration with Apple. That means no matter what device you use, Fantastical keeps your calendar up-to-date. It works on Macs, iPhones, iPads, and Apple Watches.

In addition, you can easily create events while on the go with the app’s powerful natural language processing. Using geofenced reminders , you can get reminders only when you are at a specific location, for example.

Last but not least, Fantastical also integrates with iCloud, Google Calendar, Outlook Calendar, and many other calendar apps. The app is fully localized for multilingual users or workplaces for English, French, German, Italian, Spanish, and Japanese.

For individuals, Fantastical costs $4.75 per month.

8. myHomework

Nothing is confusing about this app, it’s very easy to use. As such, you’ll have a friendly assistant who keeps track of your academic life without any tech hassles. In contrast to many student planner apps, myHomework can be accessed regardless of Wi-Fi availability. In addition, it works on multiple devices, including computers, tablets, and phones.

Regardless of whether you are online or offline, you always have your schedule at hand – events, homework, exams, you name it.

Thanks to those handy reminders, you’ll never forget.

In short, myHomework is one of the best planner apps for tracking assignments and organizing subjects if you want a friendly, no-fuss solution.

9. Power Planner

For students, Power Planner is an excellent time management app. You can view assignments, enter your class schedule, track your GPA, and view your assignments. A constant stream of new features and bug fixes is being added to this application by its developers.

Specifically, thanks to its advanced GPA calculator, this planner app is ideal for students. Also included is a “What if?” option that calculates the points you need to get a particular grade for tasks. In addition, the application notifies users of upcoming events.

For $1.99, you can upgrade to the paid version with more features. You can, for instance, keep track of your GPA from semester to semester.

Power Planner is available for iOS, Android, and Windows.

10. Todoist

Companies like Amazon and Disney use Todoist as a project planner and to-do list. College students will also find it useful, however.

The reason? The Todoist app uses natural language processing to create tasks. As an example, Todoist can convert your words into an actionable task titled “Biology assignment,” which is due at 9 PM on Thursday.

Moreover, you can create a reminder, add labels, and add notes. As well as creating projects, sharing tasks, and delegating tasks, Todoist allows you to collaborate with others. A few other key features include:

  • Due dates & reminders
  • Labels and filters
  • Recurring tasks
  • Available on multiple devices

There is a version of the app and Pro for $4/month.

11. Classify

Classify’s intuitive design ensures you’ll never miss a deadline again . Students can manage their daily schedules by using this cross-platform planner app.

The Classify-School Planner is also extremely easy to use. Its intuitive design allows activities to be easily created, edited, and deleted in seconds.

Among its most unique features, however, is its built-in Pomodoro Timer . In addition, the timetables help you know exactly where you need to be at any given moment. And you can also share your homework and events with your classmates.

Classify is available on the App Store and Google Play.

You can use Shovel – Study Planner for free to create a time-blocking study planner to help you throughout your college years. Combining time management and task management lets you know what needs to be done next.

Students who want more control over their study habits will benefit most from this app. A unique feature of the planner is the way it considers your deadlines in a comprehensive way. Additionally, Shovel employs a time-blocking strategy which can be especially useful for students with ADHD or bipolar disorder who want a structured study routine.

In addition to importing tasks from other apps, you can sync your school calendar and school system. In addition to organization, Shovel offers predictive analytics so students can plan ahead and adjust their course of study accordingly.

What are the benefits of using a calendar app for college students?

Calendar apps help you stay organized, manage your time effectively, avoid missed deadlines, and achieve better academic performance. They can also help you balance your studies with social life and other activities.

What features are important for a college student calendar app?

You should look for features such as:

  • Multiple calendar views. There are day, week, month, and year views for different planning requirements.
  • Color coding. Organizing events according to class, study sessions, and social events.
  • Reminders. The option to set reminders for upcoming exams, deadlines, and appointments.
  • To-do lists. Ability to integrate tasks within events or separate them for better organization.
  • Sharing and collaboration. Your calendar can be shared with classmates for study sessions or group projects.
  • Cloud syncing. Your calendar can be accessed across devices and updated anywhere.
  • Integrations. Connecting with other apps like productivity tools, note-taking applications, or email is an option .

How can I efficiently schedule my classes, study sessions, and extracurricular activities?

You can color code categories, set recurring events for regular classes/activities, block time for study sessions, and chunk out tasks with time-blocking techniques.

What can I do to stay on top of deadlines and assignments?

Setting reminders and notifications for deadlines is the best option. Also, you can add notes/attachments to events with details about assignments and track progress with checklists.

How can I collaborate with friends and study groups using a calendar app?

You can s hare your calendar with friends/groups, create and edit events together, schedule study sessions, and set reminders for group projects. Some calendar apps even allow you to communicate through chat features.

Image Credit: Helena Lopes; Pexels

The post The Best Calendar Apps for College Students in 2024 appeared first on Calendar .

The Best Calendar Apps for College Students in 2024

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