Simplify your class workflow with new Assignments features from Teams
September 20, 2023.
By Microsoft Education Team
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Whether it’s the beginning of a new school year or mid-winter semester, we know it’s important for you to have the right tools to help prepare, teach, and assess your students more efficiently. With customizable features and options, Microsoft Teams for Education helps you simplify your class workflow and create a quality learning environment for students as well as educators.
Explore four new Assignments features in Microsoft Teams for Education designed to help you make the most of your valuable instruction and assessment time.
1. Duplicate or share assignments in a snap with new quick actions
With the latest updates to quick actions in the Assignment list, you can click on an assignment and choose from these options: Edit, Copy Link, Duplicate, Mark as Inactive, or Delete. With Duplicate, you can copy the assignment to another class. With Copy Link, you can get a direct link to the assignment and share it over chat, email, or any other platform you use to communicate with your students.
With quick actions in the Assignment list in Teams, you can choose these options for assignments: Edit, Copy Link, Duplicate, Mark as Inactive, or Delete.
2. Set individual assignment due dates for multiple classes
If you have multiple classes to publish an assignment to, you can now set individual schedule, due, and close dates for each class with new multi-publish support. With new multi-class assignment options, you can quickly make one or more changes and publish to all your classes in one action, saving you time and streamlining the management of your assignment timelines.
3. Configure quiz time limits directly in Assignments
Timed Quiz is a popular feature in Microsoft Forms, enabling you to set the amount of time students have for a quiz. Now, you can configure and change the time for each quiz directly inside of Assignments settings in Teams. This new capability allows you to make any quiz a Timed Quiz without having to go into Forms to change the settings.
Configure and change the time for each quiz directly inside of Assignments settings in Teams.
4. Customize your grading with new Grade settings
In Assignments and Grades, the Grade settings now support multiple grading schemes. Use this feature to map to your grading schemes for grading inside Teams . Once configured, you can either use points or a new scheme of your choice in your grading and reporting. The system is flexible to support a variety of needs—you can even use emojis for your grading!
In Assignments and Grades, use the Grade settings to customize your grading schemes for grading inside Teams.
With the latest updates from Microsoft Teams for Education , you’ll find simplified ways to help streamline, manage, and customize your class workflow. Discover all the newest updates to Microsoft Teams in What’s New in Teams for Education | August 2023 .
Ready to go deeper? Take the free, online training Master Microsoft Teams for any learning environment from Microsoft Learn.
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Organize content, create assignments, and assess learners’ understanding in Teams
Learn how to use Classwork to organize content, Grades to streamline assignments, Microsoft Forms to simplify assessments, and Insights to track academic and SEL trends.
Upon completion of this module, you will be able to:
Create and organize class resources and assignments efficiently with Classwork
Create, distribute, collect, and grade assignments in Microsoft Teams
Create and embed polls, quizzes, and surveys with Microsoft Forms
Analyze data collected with Insights
- Introduction min
- Organize class resources and assignments with Classwork min
- Customize Assignments to support learning goals and foster engagement and collaboration min
- Check for understanding with Forms in Teams min
- Create assignments in Teams min
- Support efficiency with the Grades app min
- Maximize flexibility with the Grades app min
- Improve learner outcomes with the feedback cycle min
- Teams provides Insights min
- Save time and connect with guardians with Parent Connection min
- Empower guardians to engage, support, and monitor learners with School Connection min
- Knowledge check min
- Summary min
- BookWidgets Teacher Blog
How to create automatically graded assignments in Microsoft Teams for Education
With BookWidgets, you can create interactive exercises and automatically graded assignments. Even better is that you can now do this right from within Microsoft Teams for Education : create an automatically graded BookWidgets activity, share it with your students, give feedback, and return the student work, …, all from without leaving Microsoft Teams for Education!
In this blog post, I’ll show you exactly, step-by-step, how you can create fun and interactive digital assignments for students in Microsoft Teams for Education. You will find out:
- How to create an interactive assignment with BookWidgets from within Microsoft Teams for Education
- How to share the assignment with your students via your Teams channel
- How your students can submit their completed interactive assignment back to you
- How you can review submitted work, review the automatic grades given by BookWidgets, and give feedback on individual parts of your activity
- How your students can receive and open your feedback
Want to see how this looks like first? Have a look at the following video walking you through the entire process:
Let’s go over all the steps, one-by-one, so you can create and share digital assignments with your students in Microsoft Teams for Education.
9 Steps to adding auto-graded exercises to Microsoft Teams for Education
Step 1: add bookwidgets to microsoft teams for education.
Start by installing the BookWidgets integration by clicking this link
Alternatively, you can go to the Microsoft Office App store in your Teams account. You can find it on the left bottom by clicking on “apps”. Now look for “BookWidgets” and click on “add to team”. It will be available for all the teachers in your entire team.
Once that’s done, you’re ready for the next step.
Step 2: Open the BookWidgets editor in Microsoft Teams for Education
The BookWidgets app will open.
If you don’t have a BookWidgets account yet, you can quickly sign up here.
Already have a BookWidgets account? Simply go to bookwidgets.com and go to the bottom of your account page and choose “Link to Microsoft account” .
Step 3: Create your first widget
Tip! If you want to add automatically graded questions to your assignment, you should go for a quiz, worksheet, or split- worksheet widget . Here, you can choose between 30+ interactive question types.
Step 4: Add auto-graded questions to your quiz
Tip! Check out this complete video guide of all the BookWidgets question formats . Here, I show you, step-by-step, what you have to do to add a question to your quiz, worksheet, or split worksheet.
Add your questions, click on “Preview” to see how this looks like for your students, go back and configure extra settings in the Title/reporting tab, and check out the General tab with the Correction options as well.
Step 5: Share the quiz with your students
Your quiz will now be added to that course, and students will be able to open it.
Step 6: Students get started on your quiz
Now, students click on “View assignment” , click on click on the link with the title of the assignment, and the assignment will open and they can start answering the questions in your BookWidgets quiz.
Step 7: Grade and give feedback on student work
To review submitted work, click on “Assignments” or click on “View assignment” in your course stream. You’ll see all your students there, and you’ll see whether they have handed in the assignment already or not. You can also see that a grade has already been prepared for the assignment.
Click on a student to see their work, and open the “Submission” . Add comments below the questions or change the grades if necessary. If you’ve used questions that aren’t auto-graded, you can give grades now by adding them to the question.
Step 8: Return the student work
Go to Grades , and you’ll see that the grades are immediately added to the Microsoft Teams’ grade book.
Step 9: Students check their graded submission
Looks pretty handy, right? If you want to go over this, step-by-step, you can also take a look at this detailed tutorial of using BookWidgets in Microsoft Teams or check out this webinar recording ! Now it’s up to you!
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BookWidgets enables teachers to create fun and interactive lessons for tablets, smartphones, and computers.
How to Use Assignments in Microsoft Teams: Quick 12-Minute Tutorial for Teachers
Using Microsoft Teams in the classroom gained popularity during the pandemic. However, it can, and is, being used in both online and physical classrooms today. As a learning management tool, Teams works seamlessly with other Microsoft products like Word, Excel, and PowerPoint which are classic favorites for students and teachers alike.
This multi-functional tool allows you to stay in touch with your students not only through video calls, but with chats, files, and assignments in Microsoft Teams. Teams can seem daunting when you first begin to use it, but it really is quite simple and easy to use. To make it seem less intimidating, we have broken down and explained some main features of Teams separately. Here are links to our other guides on features of Microsoft Teams:
- Microsoft Teams for Online Teaching – A Guide for Teachers
- Using Breakout Rooms in Microsoft Teams
- Assignments in Teams
- Class Notebook in Microsoft Teams
- 15 of the Best Teams Tips and Tricks .
Below is a quick, everything-you-need-to-know guide on assignments in Microsoft Teams. Let’s get started!
Create an Assignment in Microsoft Teams
To begin creating assignments in Microsoft Teams, you first need to be sure of two things:
- You are logged in with a Microsoft EDU account
- The Team you have created is a Class Team type
If both of those things are complete you will be able to see the Assignments tab on the side ribbon and on the top ribbon in the General channel. If you need help getting to know the interface and basics of Teams, check out our Teams Guide for Teachers.
Start a New Assignment
Now, to create your assignment, click on the Assignments tab from the top ribbon under your General Channel. Click Create , and then Assignment , to begin your first assignment. You can explore creating a quiz with the help of Microsoft Forms and creating an assignment based on a pre-existing assignment another time.
Add Assignment Details
In your new assignment, add a title and a description to let your students know what to do to complete the assignment.
If you prefer to attach the instructions as a document, or have supporting materials to the assignment, you can attach them under the Add Resources link. Teams allows you to attach files in many different ways: through your OneDrive, ClassNoteBook, from a link, by creating a new file, or from uploading a document from your computer.
When you attach a resource, you have the option to allow students to edit it or not. By default, they cannot edit; however, if you prefer to change this, just click on the three dots at the end of the resource and click, Students edit their own copy. Now, when students edit this file, a new copy will be made for them, and it is automatically attached to this assignment for an easy turn-in.
Set Points and a Rubric
To easily grade this assignment in Teams, assign the number of points it is worth, or add a rubric . Similar to creating assignments, you can use a pre-existing rubric, upload one, or create a new one.
Creating a new rubric is very customizable so you are able to add all the information your students need to complete the assignment. Just add a title , and a description , then fill in the rest of the rubric. If you need more categories , just click the plus button at the end of the columns, or after the bottom row. In addition, you can assign points to each category of the rubric.
Choose Students to Assign the Work to
The next step in creating an assignment is to assign it to your students. You can assign it to all of them, or a certain student(s) for more individualized work. Just click Assign to All, or go through the list and click the students you would like to assign this to.
Give a Due Date & Close Date
In Teams, there are two different categories of dates for when the assignment is due.
Due Date: This is when the assignment is due, however, students are still able to turn in the assignment late, after the due date has passed.
Close Date: This is when the assignment closes and no more submissions are allowed.
To set both of these, and schedule this assignment for the future, click Edit under the Due Date section. To set a Close Date , click the checkbox on the side and set the date.
When all of your setups are complete, back at the top of the page, click assign, or save for later if it still needs a bit more work.
How Students Can Turn in Assignments
After you assign an assignment, students will receive a notification. They are able to view the assignment in the General Channel or on the Assignment tabs.
The student’s view of the assignment is very similar to the teacher’s view. They will see the Due Date and Close Date, the instructions, any files you have attached, and a rubric if there is one.
Students can begin their assignments right away in Teams if you have attached a document for them to work on. In the example below, students would be using PowerPoint on their desktops simultaneously with ClassPoint to make their presentations more interactive. As they work, their changes will be saved automatically. If you don’t have a document attached, students can upload and attach their work instead.
When they have completed their work, they just need to click Turn In. They will see a fun animation appear indicating the turn-in is successful.
How to Grade Assignments
Once students have turned in their work, you will receive a notification. Now, you can easily look over and grade their work. Click into an assignment to view how many students have turned in their work, how many need grading, and how many you have already graded.
To grade an assignment, click on the Turned in status. Here, you are able to view their work alongside a tab for you to give them feedback. If you have a rubric , it will open for you to assign the points for each category. Scrolling down, you can leave feedback to let them know what they excelled at and what needs more work.
When the grading is completed, you can return it to the student. They can view your feedback, make changes, and turn it in again if necessary.
To easily jump between students for a continuous grading experience, click the arrows on the side of the student’s name, or click on the student’s name for a drop-down menu of your other students.
Export Grade Data
In Teams, it is really easy to export data, especially for assignments. You can export data for certain assignments, in addition to exporting all assignments and student grade data. This can be done from the Grades pivot on the top toolbar. You will see a complete list of your students, and of each assignment on this tab that you have assigned throughout the year.
Frequently Asked Questions
And that completes this tutorial on Assignments in Microsoft Teams! There is plenty you can do with this feature on Teams to make it suitable for your students and classroom. Enjoy using it to its fullest potential.
We have put together some frequently asked questions in case you still have some lingering questions before you get started!
What if I don’t see the Assignments tab?
If you don’t see the Assignment tab on the top ribbon in your General channel, or on the side ribbon, you are not logged in with a Microsoft EDU account. Create your own, or get in touch with your IT department for your login.
What is the difference between the Due Date and the Close Date?
Students can still turn in Assignments after the Due Date has passed, but once the Close Date has passed, no more submissions are allowed.
If I return the assignment to my student does that mean I want them to redo it?
Not necessarily. You can return all assignments to the students so that they can see your feedback. If you want a student to redo the assignment, you should let them know in your feedback.
Can I attach a PDF for my students to edit to the assignment?
You can do this through your Class Notebook! Insert the PDF to a Class Notebook page and set it as the background. Then, you can assign this page to your students.
Watch this for a visual guide on how to insert a PDF to a Class Notebook page.
Can I assign an assignment to a certain channel?
Unfortunately, no. You can only assign to the General Channel, which is all your students, or assign to individual students when setting up the assignment.
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Set up weighted grading categories in Teams Assignments
In Microsoft Teams for Education, by default grades are calculated as total points divided by maximum points available. By establishing weighted grading categories, educators can assign weight to distinct types of assignments to reflect their importance.
Important: For classes using grading categories, any assignment with points must have an associated grading category.
Navigate to your desired class team and select the Grades tab.
3. Scroll to Grade settings and toggle Weighted grading categories to On .
4. A Manage grading categories window will appear. Select Add grading category .
5. Name your grading category and enter the percentage you'd like to assign as that category's weight.
6. Repeat for each desired grading category.
7. When you've finished adding your categories select Save .
Note: Percentages must add up to 100% to move on.
8. In grade settings, your grading categories and percentages are now visible. To edit, select Manage grading categories .
9. Now you can select a grading category each time you create an assignment.
Important: In classes using grading categories, any assignment with points must have a grading category.
Assignments and grades in your class team
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Microsoft Teams: Alternative Grading Schemes in Teams Assignments
Teams Assignments is adding alternative grading schemes, which will allow users to define and grade assignments different grading schemes such as a letter grade scheme or a points based scale. This feature will expand grading options beyond the currently offered percentage grade shown today.
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