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The 7 best to do list apps in 2024

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There are too many to-do list apps. Trying them all would be a massive task, and I know because I did it.

Why are there so many apps for something easily done with sticky notes or any other scrap of paper? Because managing tasks is an intensely—even irrationally—personal thing. People will reject anything that doesn't feel right. That's a good instinct, but it makes it hard to find the right app.

And now I'm offering you what I feel is the cream of the crop. Whatever you're looking for, one of these task management apps is going to be right for you. Click on any app to learn more about why I chose it, or keep reading for more context on to-do list apps.

The best to-do list apps

Todoist for balancing power and simplicity

TickTick for embedded calendars and timers

Microsoft To Do for Microsoft power users

Apple Reminders for most Apple users

Things for elegant design

Google Tasks for Google power users

Any.do for people who forget to use to-do apps

Other options , including project management software, note-taking apps, and other tools that can do the job

What makes the best to-do list app?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

I've written about technology in general, and productivity specifically, since 2013. In that time, I've personally tried basically every major to-do list app that has come out, and I've always relied upon at least one of them to function.

Of course, when it comes to managing a to-do list online, everyone has different criteria. I kept this in mind as I tested, and I tried not to just pick the apps that suited me best, but the ones that suit different people who approach task management in other ways. Regardless, there were a few features that made certain apps stand out.

What is a to-do list app for?

To-do lists help you organize your work and keep track of tasks. A good digital to-do list makes it easier to get work done—and makes it harder to miss deadlines.

What makes a good to-do list app?

The best to-do list apps:

Make it fast to add and organize tasks . Ideally, a task is added and categorized in a couple taps or keystrokes. If adding your to-dos is a hassle, you just won't do it.

Offer multiple ways to organize your tasks . Tags, lists, projects, and due dates are all helpful, and the best to-do apps offer at least a few categories like this.

Remind you about self-imposed deadlines . Notifications, widgets, emails—if you're using an online to-do list, it should help you track what needs to happen when. This is one of the big reasons to use an app over a notebook.

Offer clean user interfaces . The best to-do app fits into your workflow, so you can get back to what you're supposed to be doing. As a professional reviewer who spends a lot of time testing, I generally have a phobia of ugly apps.

Sync between every platform you use. Which platforms will depend on what you personally use, but I didn't consider anything that doesn't sync between desktop and mobile. You really should be able to check your to-do list when you're at the store or otherwise out and about.

While AI is starting to creep into to-do apps, it's not broadly useful yet. No app made this list just because it had some AI scheduling or could automatically suggest sub-tasks, but no apps were excluded over it either. While some people might find these features useful, I suspect most people looking for a to-do app want to be able to keep track of all the things they have to do—not get more tasks added to a list by a robot.

I tried to find the task list apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you.

The best to-do list apps at a glance

Best to-do list app for balancing power and simplicity, todoist (web, windows, mac, android, iphone, ipad).

Todoist, our pick for the best to-do list app for balancing power and simplicity

Todoist isn't the most powerful to-do list website out there. It's also not the simplest. That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That's a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.

Adding tasks was quick on every platform in my tests, thanks in part to natural language processing (type "buy milk Monday" and the task "buy milk" will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.

Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. There's even an AI assistant on paid plans that can help make tasks more actionable. Overall, this is a great first to-do list app to try out, especially if you don't know where to start.

Todoist also integrates with Zapier , which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Check out some ideas for automating Todoist with Zapier , or try one of these examples.

Add new Google Calendar events to Todoist as tasks

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Save new incomplete Todoist tasks in Notion databases

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Add new saved Slack messages to Todoist as tasks

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Todoist price : Free version available; paid version from $5/month.

Best to-do list app with embedded calendars and timers

Ticktick (web, android, windows, mac, iphone and ipad).

TickTick, our pick for the best to-do list app with embedded calendars and timers

TickTick is a fast-growing task list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There's also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you're doing. Tasks can be organized using lists, tags, due dates, and priorities, and there's also the ability to add subtasks to any task.

TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other task tracking apps offer.

First, there's a built-in Pomodoro timer , allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there's integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking . There's also a built-in habit-tracking tool , allowing you to review how many days you did or didn't stick to your exercise and diet commitments. And an Eisenhower Matrix view allows you to prioritize your tasks based on what's urgent and what's important. It's a great collection of features, unlike anything else on the market.

With TickTick's Zapier integration , you can connect TickTick to the other tools in your tech stack to automatically create tasks whenever you get new leads, deals, or emails. Learn how to automate TickTick with Zapier , or get started with one of these pre-made workflows.

Create Notion items from new TickTick tasks

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Create TickTick tasks from new Google Calendar events

Create ticktick tasks from new google tasks.

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TickTick price : Free version available; paid version from $3.99/month.

Best to-do list app for Microsoft power users

Microso ft to do (web, android, windows, mac, iphone and ipad).

Microsoft To Do, our pick for the best to-do list app for Microsoft power users

Over the last few years, Microsoft has been slowly and quietly making its personal productivity apps really, really good. The latest version of Microsoft To Do is one of the big results of that. The main interface is clean and friendly, and adding tasks is quick, but there's a lot of flexibility below the surface.

The real standout feature here is the deep integration with Microsoft's ecosystem. Any email flagged in Outlook, for example, shows up as a task. Outlook users can also sync their tasks from that app over to Microsoft To Do, meaning there's finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type "add rice to my shopping list," and rice will be added to a list called "shopping." If you're a Windows user and an Outlook user, this is the app for you (though it does work well on Macs and iPhones too).

It's also one of the prettiest to-do list apps on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you're looking at. You're going to be looking at your task list all day—it might as well look good. 

Microsoft To Do integrates with Zapier , which means you can make sure Microsoft To Do is talking to all the other apps you use, not just the Microsoft ones. Learn how you can make Microsoft To Do a productivity powerhouse with Zapier, or take a look at these examples to get started.

Add new tasks in Google Tasks to Microsoft To-Do

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Add new Microsoft To Do tasks to Notion databases

Create tasks on microsoft to-do from new google calendar events.

Microsoft To Do price : Free

The best to-do list app for most Apple users

Reminders (mac, iphone, ipad).

Reminders, our pick for the best to-do list app for most Apple users

There have always been loads of high quality to-do apps available for Apple devices, in part because the built-in Reminders app just didn't match up to the expectations of productivity-loving Apple fans. They wanted a nice computer, a nice smartphone, and a nice to-do app—and Apple was only giving them two out of three. 

But over the last few years, that's changed. Reminders has gone from being a very basic to-do list to a solid task management app. It has tags, due dates, sub-tasks, and Smart Lists, you can share tasks and lists with other Apple users, and you can even trigger reminders based on your location. It also offers multiple ways to view your tasks and offers a few unique touches, too, like grocery lists that automatically group products by category. 

If you have hundreds of tasks to keep track of, one of the other great Mac to-do apps might be a better fit for you, but for most Apple users, Reminders now ticks a lot of boxes. And because Apple Reminders syncs with Microsoft To Do , you can even connect Reminders to Zapier to automate your to-do list.

Reminders price : Free on Apple devices

The best to-do list app with elegant design

Things (mac, iphone, ipad).

Things, our pick for the best to-do list app with elegant design

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

That's about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there's seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain subtasks if you want. It sounds confusing, but it isn't, which really speaks to how well Things is designed.

Other task tracking apps offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you're doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.

The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you're an Apple user, you owe it to yourself to try out Things.

You can automatically add to-dos to Things from your other apps with Things' integrations on Zapier . Discover popular ways to automate Things with Zapier , or take a look at these workflows for inspiration.

Add saved Slack messages to Things as to-dos

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Create to-dos in Things from new Notion database items

Create to-dos in things from new google tasks.

Things price : $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.

While I love Things' simplicity, if you want something more complicated that allows you to control every aspect of your task management system, check out OmniFocus .

Best to-do list app for Google power users

Google tasks (web, android, iphone and ipad).

Google Tasks, our pick for the best to-do list app for Google power users

If you live in Gmail and Google Calendar, Google Tasks is an obvious free to-do list app to try out. That's because it lives right in the sidebar of those two apps, and offers more than a few integrations. Plus, there's a dedicated mobile app.

The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there's not a lot of organizational offerings. There are due dates, lists, descriptions, subtasks, and the ability to "Star" tasks. There's not much beyond that, which is ok. On the desktop, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.

The best to-do app is one that's always handy. If you're the kind of person who always has Gmail open on your computer, it's hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.

You can automatically move information between Google Tasks and your other apps with Google Tasks' integration on Zapier . Learn more about how to automate Google Tasks , or take a look at these examples of workflows you can automate, so you can stop manually moving your tasks.

Save new tasks in Google Tasks in Notion databases

Create trello cards from new google tasks tasks.

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Google Tasks price : Free

Take a look at how you can power up all of your Google apps using automation .

Best to-do list app for people who forget to use to-do apps

Any.do (web, android, windows, mac, iphone and ipad).

Any.do, our pick for the best to-do list app for people who forget to use to-do apps

Any.do offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily "Plan my Day" feature, which forces you to schedule when you'll accomplish your various tasks, so that you remember to actually do things. Any.do also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you're the kind of person who adds things to a list and forgets about them. The built-in AI can even suggest subtasks if you want to work in smaller steps.

The desktop version isn't quite as slick as the mobile version—it feels cluttered and is more than a little confusing. You can use it through your web browser, or download the app (which just makes the web browser version run in its own window). Still, Any.do's mobile version alone makes a compelling reason to give it a shot, especially if that's where you do most of your task management.

Any.do integrates with Zapier , so you can automatically add tasks to Any.do whenever there's a new calendar event, note, or task in your other apps. Discover more ways to automate Any.do with Zapier , or try one of these templates.

Add new Google Calendar events to Any.do as tasks

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Add new Google tasks to Any.do

Add google calendar events for new tasks in any.do.

Any.do price: Free version available; paid version from $2.99/month, billed annually

Other to-do list options

I focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you're looking for:

Project management apps like Trello and Asana can be used for task tracking, especially if you already use them to manage your other work.

Apple users have a lot of great options, like OmniFocus, which didn't make this list because they're more niche than most people need. Check out Zapier's lists of best Mac to-do apps and best iPhone to-do apps for other great options.

Note-taking apps like Evernote, OneNote, and Google Keep also have to-do list features, if you want to combine your to-do lists and notes.

You can use Notion as a to-do list if that's where you spend most of your time, and the various Notion alternatives work just as well.

Time-blocking apps are another solid option. These combine a task list with your calendar , encouraging you to decide when you'll do what.

Google Sheets can be your to-do list . Zapier's CEO even uses Gmail as his to-do list .

Sticky note apps can also do the trick. So can a piece of paper. Don't overthink things! I still rely on my Moleskine notebook from time to time.

What's the best to-do list app?

The best to-do list app is one that you actually use. Personal productivity is just that—personal. Some folks will like the simplicity of an app like Todoist, while others will love the elegance of Things. Try each of the apps on this list for a couple days to see how they work for you.

Finding the right task management system is hard because it's so personal. To that end, let me know if there's anything you think I missed.

Related reading:

How to automate your to-do list

7 creative ways to visualize your to-do list

Some tasks belong on your calendar, not your to-do list

6 to-do list ideas to help you get more done

This post was originally published in April 2018 by Andrew Kunesh and has also had contributions from Justin Pot. The most recent update was in December 2023.

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Harry Guinness

Harry Guinness is a writer and photographer from Dublin, Ireland. His writing has appeared in the New York Times, Lifehacker, the Irish Examiner, and How-To Geek. His photos have been published on hundreds of sites—mostly without his permission.

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5 Simple and Minimalist Task Management Web Apps for Productive To-Do Lists

These simple and minimalist task management web apps do just a few things right rather than giving you an overwhelming array of features.

As a user, you are spoilt for choice when it comes to task management apps. Some of the best to-do list apps like Todoist, Any.do, or Trello offer a slew of features for free. But for some people, that same feature-packed offering can get overwhelming and interfere with their productivity.

There's a rising number of simple or minimalist task management web apps that do just a few things right rather than giving you a wide array of abilities. From Kanban boards to Elon Musk's time-blocking system, these are usually free and often work locally in your browser to keep your data secure and private.

1. Taskspace (Web): Minimalist, Customizable Kanban Board and Accomplishment Tracker

TaskSpace is a beautiful, minimalist, and simple kanban board with a built-in accomplishment tracker

Traditional kanban board apps like Trello are filled with features that power users need but are unnecessary for regular people. Taskspace is an attempt at building a minimalist kanban board of four columns, along with a built-in accomplishment tracker for finished tasks.

The boards are Backlog, This week, Today, and Done. They function like a normal kanban board, where you add tasks and optionally assign them a category and due date. You can quickly filter all boards to show tasks from only a certain category. Interestingly, Taskspace lets you toggle boards on and off, so you can choose to concentrate on only selected boards while you hide others to avoid distractions or feeling overwhelmed.

The tasks in your "Done" board can be archived, which then reflect in your History. Here, you can find all tasks archived by category or date and also search or filter them by date. Taskspace is eminently customizable while still being minimalist, making it one of the coolest implementations of the kanban board technique.

2. TaskSpot (Web): Simple Browser-Based Task Manager With Local Data

TaskSpot is a simple browser-based to-do list app which stores all data locally and is blazing fast to use offline

TaskSpot is a task manager that works completely in your browser, storing all data locally. It's minimalist, lightweight, and fast and would make for a productive new tab replacement in Chrome .

The interface is sparse, showing all the pending tasks in a simple list with a header that shows the number of pending tasks. When you check any task, it transfers to the Done list, which you can switch to with a click.

Tasks can be written as a simple header, or you can add details. TaskSpot allows you to write a description for the task and even create a checklist of items to break down the task into smaller pieces or to prep. You can also add a due date for the item and give it a priority of low, medium, or high. However, all of these extras are optional, and you can stick to just writing the task header to turn it into a card.

3. Atomic Time Blocking (Web): Use Elon Musk's Time Blocking System Online

Atomic Time Blocking lets you implement Elon Musk's time blocking system for 5-minute chunks of tasks through the whole working day

In case you didn't know, time blocking is a productivity technique where you schedule tasks in advance for a whole day of work. That way, once you begin your work day, you are never left wondering what you should be doing at any point. Elon Musk has famously said he uses the technique and pushed it to schedule his day down to 5-minute blocks. Each 5-minute block has a task assigned to it.

Atomic Life, a calendar app for teams, has created a free web app called Atomic Time Blocking, where you can use Musk's time-blocking statement. All data is stored locally, and you don't need to register to use it. The app breaks down the day into 10-minute chunks. Click a chunk to add one of two events into it, both of which last for five minutes. You'll have a clear idea of the day's agenda.

Atomic Time Blocking also lets you add tasks as they come up into a task list on the left of the agenda. These are cards that you can drag and drop onto the agenda or simply use as a reminder for later. You can also switch to the previous or next day's agenda to schedule your to-do items.

4. Sqrte (Web): Giant Canvas of Unlimited Lists for Paper-like Simplicity

Sqrte brings the joy of paper lists to a large blank digital space, letting you create endless lists that are all visible at once

Sqrte is a different take on to-do lists that wants to bring the efficiency and simplicity of paper lists to a screen. Of course, it also wants to give you the benefits of being a digital tool.

Sqrte acts like a giant canvas in which you can add as many lists as you want. The lists dynamically arrange themselves in a grid based on the size of the tasks in them and the number of lists on the canvas. You can rearrange lists and the tasks in them and move tasks between lists too. Each task also has a checkbox, clicking which will move it to a new "Completed" section at the bottom of that list.

The app works completely locally in the browser, so your data is private, and you can also operate it offline. You can save your lists by downloading a Sqrte JSON file and open that file in Sqrte any time so you have a backup of your profile. Currently, Sqrte also offers a $1/month subscription service to sync your account to a cloud and access it from any browser.

5. Todo & Time (Web): Set Time Limits or Time Estimates for Tasks

Todo & Time lets you set a time estimate or limit for each task, which you'll have to adhere to

A lot of people struggle to get through their to-do lists because they can't properly estimate how much time a task is going to take. Todo & Time (T&T) is a task management app that is all about timing yourself while you get things done. This can be used as a way to see how far away from estimates you are or as a way to set an upper time limit for a task that you aren't allowed to exceed.

T&T has a simple and minimalist interface. Create a project folder, and add tasks to it. Each task needs a time limit to be set for it, and you have the option of adding notes if you want. You'll see all the tasks in a list and can choose to start any one of them.

Once you start a task, the timer begins. T&T can send a notification when the timer is up. You can also tweak the settings to not allow you to exceed the time limit. You can also pause the timer during your task and resume it.

The free version of T&T lets you create two projects with a maximum of five tasks per project. The premium version ($9 per year) offers unlimited usage.

You Don't Have to Stick to One App

If you're wondering which app is right for you in this list, maybe it's time to reframe the question. Pick an app that seems catered to your needs right now. And tomorrow, if that's no longer working for you, switch to a different app.

In general, most people aren't planning task lists weeks in advance, so you won't miss your backlog that much. Plus, migrating your tasks to a different app will make you filter whether you need to actually do them or not.

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Learn about Google Tasks

Use Google Tasks to keep track of important to-dos that sync across all your devices. With Tasks, you can:

  • Quickly capture tasks anywhere, from any device.
  • Add details to your tasks and create subtasks.
  • Create tasks from Google Workspace products like Gmail and Calendar.
  • Stay on track with due dates and notifications.

Open Tasks on the web

From your computer, you can access Tasks in Calendar in your browser.

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Use Tasks from other Google products

You can create and manage tasks in:

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  • For work or school accounts, your administrator controls access to Tasks. If you don’t see Tasks, reach out to your administrator.

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Learn more ways to use tasks.

  • In Gmail, create a task from an email .
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Best todo list app of 2024

Organize your schedule

Best overall

Best for features, best for focus, best for apple, best for fun, best for google, best for compatibility, best for ease-of-use, best paid-only, best simple.

  • How we test

We list the best todo list apps, to make it simple and easy to manage and organize your schedule more effectively and efficiently.

1. Best overall 2. Best for features 3. Best for focus 4. Best for Apple 5. Best for fun 6. Best for Google 7. Best for compatibility 8. Best for ease-of-use 9. Best paid-only 10. Best simple 11. Best basic 12. FAQs 13. How we test

There is no shortage of software tools for tackling individual tasks, from cloud office suites to project management tools , and the right solution for you may be something totally different to your colleague, so understanding what makes each app different is important, especially if you’re paying for the service. 

Sometimes it can be difficult to juggle all of the different tasks on your todo list, especially when you are multitasking with the challenges around juggling multiple clients, deadlines, and priorities - all simultaneously. If you have more than one job, or you volunteer elsewhere or are part of a committee, having software that can compartmentalize each of your roles, plus your personal life, is crucial.

Additionally, sometimes other software tools may be great for focusing on a single particular task, but just really are not the best tools for working through a general overview. 

Thankfully, these difficulties can be easily overcome, as there are a number of software packages available that are dedicated toward task management, making it a snap to organize your workload and workflows. 

The result is the improved ability to manage complex tasks, especially for individual projects with multiple needs and requirements, as well as for dealing with multiple projects that each have their own demands. And for teams, there are even software tools available that will allow you to work collaboratively .

Here we'll therefore delve into the best task management apps and software, to help make it easier to both organize as well as manage your business needs. Below we'll list the best todo list apps currently available.

Also take a look at the best small business apps .

The best todo list apps of 2024 in full:

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Our expert review:

Reasons to buy

Reasons to avoid.

Planning your days or weeks ahead is an advisable thing to do, and the Todoist app can help you with that. It’s plenty easy to sign up, and use the app to set rigid schedules you can follow. There’s a free tier every user can test before deciding to upgrade or not. The paid packages do cost more and may discourage prospective users that only need this for more casual use. 

The Todoist app is unique such that it manages to compress many features into a minimal interface. Ever opened a box with another box inside that contains yet another box? That’s how it feels using the Todoist app. You keep discovering new features as you navigate to various segments of the app. 

The Free tier, yes it is actually free and not just a trial, shows right away how this works for occasional use, but not a demanding, professional use case scenario. That’s because it is limited to only 5 active projects, with 5 collaborators per project, and a 1 week activity history. Also, the file uploads are a small 5 MB only, with somewhat essential features left out such as reminders, themes, automatic backups, and a shared team inbox, which get reserved for the paid tiers. Yes, this Free version does really show that you get what you pay for.

Alternatively, then there is a Pro tier, that is either $5 monthly, or $4 monthly when paid annually. It also increases the upload size to 100 MB, with up to 300 active projects, with a limit of 25 collaborators for each project, all significant steps up from the lower tier, making it a solid choice for SMBs who can get away with software that’s designed primarily to serve personal users, which will inevitably be much cheaper for them.

We consider Todoist one of the best apps you can use to plan your personal and work schedules. The app has a lot of task management features, and its user interface is nothing short of stellar, combining a simple interface that retains ease of use. However, the app’s drawbacks include being relatively expensive and having limited collaboration features compared to competitors.  

Read our full Todoist review .

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2. TickTick

If you’re looking for a to-do list app that’s easy to use and has many features, TickTick is an ideal choice. The app helps you to organize your schedule meticulously, with the goal of increasing productivity. It has wide cross platform compatibility for Windows, macOS, and Linux, as well as iOS and Android. There’s even a watchOS app for keeping track of your lists from your wrist, which is easy to do with watch face complications.

We also commend that it can be used on any web browser, with extensions for popular browsers like Chrome and Firefox , and add ons for Outlook and Gmail ; few other apps offer so much accessibility. The main drawback of the platform is its weak customer service.

There’s a free version of TickTick that anyone can sign up for. This version provides access to the basic functionalities, but also adds in neat features like voice input, the ability to turn emails into tasks, options for recurring tasks, and location-based reminders. There is also an emphasis on collaboration, with the ability to share a list, or to assign a task to a specific teammate.

To make the TickTick app enjoyable, there is the option to upgrade to the Premium plan. We previously complained about the subscription which required an annual commitment, and while it wasn’t all that expensive, it might not have suited the needs of some customers. Fortunately, TickTick now offers monthly subscriptions, too, so you can budget a little bit better. For the cost of membership, features are added such as the ability to have start and end dates for projects on the calendar, customizable filters, and the ability to access previous changes on task and project lists.

Customer support, even on the Premium tier is another miss. We could not find a phone number, or support portal to initiate contact. We did find an email, but there were no hours of operation indicated, or an expected turnaround time. There is a help area, with a search bar, but even with the content is thin with the “Getting Started” area composed of just a handful of articles, for example “Create a recurring task in TickTick.” We’ll leave it at that: TickTick’s competition does this better.

Though it has its drawbacks, TickTick is a good app for planning your tasks and schedules. 

Read our full TickTick review .

3. Microsoft To Do

If you need a free app to help you with task management, To Do is a great choice. You can access it from the web-based interface or through the desktop or mobile app, including Android, iOS and not surprisingly Windows, making it simple to use on the popular platforms. Keep in mind though that this app doesn’t offer quite as many task management features as you’ll see in various competitors. 

The primary advantage the To Do app has over its rivals is that it’s totally free. You’re not paying a dime to use the app, so take it as the gift that it is from Microsoft . The company makes enough money from licensing software and selling hardware and, therefore, can afford to give a lot of software away for free, which in turn might entice customers to sign up for other subscriptions like the Microsoft 365 suite of office apps. With that in mind, there is no limited free tier and expensive paid plan - everything you get is available on the one single, free, account.

There is plenty to like about the Microsoft To Do app, and it starts with that most users might already have a Microsoft account, and you can use those same credentials to start using this, without even having to setup a new account which is quite convenient. We also like the cross platform approach between the Windows desktop app, and the smartphone app for users that work across both of those platforms, which is common in the business world. Finally, there are useful touches, like the ability to break down a task into individual steps, each of which can add a due date and a reminder to keep a more complex project on track.

If you need a simple task management app you don’t need to pay for then To Do is a perfect choice. But, you won’t enjoy as many features as you’ll get in a full-fledged task management app. It doesn’t have suitable features for the more complex enterprise task management and team collaboration, but we think To Do is plenty good for managing personal schedules. 

Read our full Microsoft To Do review .

4. OmniFocus

A sophisticated task management app, OmniFocus is professionally focused, and part of the larger Omni ecosystem of apps including OmniPlan, which is professional project management. The whole catalog of apps is clearly designed with businesses in mind and packed full of some powerful tools, which can make it a bit daunting for basic users, but an exciting proposition for organization freaks and business users. It has many features that its competitors lack, making it one of the best-in-class to-do list apps. It’s also very easy to use, with a stellar user interface you’ll likely appreciate. 

You can get a significant price discounts if you subscribe annually, rather than monthly for a 16% savings. You can also take advantage of the app’s 14-day free trial period to test it before making your final purchase decision. We also like the option for a traditional one-time payment to simply purchase the software for the macOS 11 or newer, with a choice of two tiers as well. While the lower tier includes standard features like an inbox, and free, encrypted syncing, users gain additional features from the upper tier software version that adds a custom homescreen, a forecast tag, and custom perspectives.

If you want an advanced task management app, then OmniFocus is an ideal choice. The app offers a broad suite of task management features you’ll rarely find elsewhere. 

The main drawback is that it’s limited to the Apple ecosystem, although now it also has a web version as a workaround for non-Apple users. It’ll be great if the app’s developer, Omni Group, released Android and Windows versions, but the company has made it clear that it isn’t doing that for the time being.  

Read our full OmniFocus review .

5. Habitica

Most task management apps feel pretty bland and boring, but not Habitica. The task management app is unique such that it takes the form of a role-playing game to help keep users motivated, which instantly limits it to a niche area of the market.

This allows the app to differentiate itself by making task management an interactive process. It’s a tool that gives great utility and fun to the user. We are talking about gaining rewards as tasks get completed, which then unlocks things like special armor, and mysterious pets.

Also unlike most task management apps, Habitica is open-source, meaning any developer can contribute to it. This open-source model makes the app very customizable and able to offer more extensive features than other task management tools. It is available for both the iOS and Android platforms, though there’s no desktop version available.

Habitica is the perfect task management app for people who love games. The gamified interface makes managing your tasks fun, with virtual rewards for completing them and penalties for not doing so. But, it’s not suitable for people who aren’t much into games and prefer a more formal structure. We think the app best serves the younger demographic, and it’s likely not a very worthy option for most businesses though there are a select few that are willing to think outside of the box.

Read our full Habitica review.

6. Google Tasks

If you’re in need of a simple task management app, Google Tasks makes a great choice. It’s completely free for any person with a Google account, which represents the majority of active internet users including anyone who’s already using Google Drive, YouTube , or has set up an account with their Android device. The interface is easy to navigate and the platform integrates well with other Google apps. But, we observed some drawbacks, such as having no collaborative features, rendering it best for personal users.

You can use Google Tasks as a standalone app or as an extra feature on some Google services, such as Gmail and Google Calendar . The multiple modes of accessibility make Google Tasks convenient to use. It is available for both Android and the iOS platforms, along with a Chrome browser extension for use on other devices. There isn’t actually a web version, but with Chrome being available to download on virtually every device, the extension is within reach for the vast majority.

If you’re after simplicity, Google Tasks is a suitable task management app. If you’re in need of sophisticated task management features, such as advanced project management, with in app collaboration, then you should focus on other apps. We think Google Tasks is best for personal use.   

Given the company’s commitment to its Workspace online office software, and growing interest in online collaboration tools following the pandemic and rise in remote working, we’re surprised that Google hasn’t adapted sooner and offered a more holistic to-do list app.

Any.do helps you set and adhere to your schedule devoutly. It has extensive compatibility, with dedicated apps for iOS, Android, Windows, and macOS. The app is also easy to use making it a great choice for managing and organizing your tasks. Because it’s available in a number of languages, if might be a good opportunity for larger businesses with multiple locations to cater to the needs of workers across the globe. It’s also a strong choice for countries that have more than one commonly spoken language.

Using Any.do is pretty straightforward. The platform has a user-friendly interface that makes it easy to go back and forth between different features. But, there’s a steep learning curve if you want to use the app’s advanced features. For example, managing multiple integrations with third-party apps on Any.do can be challenging. 

If you want an effective task management app for personal or workplace use, then Any.do is an excellent choice. It’s easy to use, multi-lingual and fosters collaboration. Though, there are some disadvantages to the app, such as its weak customer support. Overall, we like the entry level free tier, and the choice of two paid tiers above that.  

Beyond the to-do list area that Any.do covers, it lends itself well to organizational project management , calendar and scheduling, reminders, and a few other things, so it really does aim to be a central platform for a number of business operations.

Read our full Any.do review .

8. Remember the Milk

Remember the Milk is an effective to-do list and task management app. It’s easy to use and performs its job very well.

Like most task management apps, Remember the Milk has a free version anyone can sign up for. But, this version has restrictions compared to the app’s premium version, which you have to pay for. The free version is ideal if you desire a simple to-do list app without advanced task management features, such as only getting a text as a reminder, and not in app reminders of the task. The free tier is also suitable for testing the app’s interface before deciding if you’ll upgrade to the premium plan, as there is no free trial. You’ll also have to fork out an annual fee, there’s no smaller monthly payments available, nor a one-off purchase fee.

Navigating through Remember the Milk is very easy with its clean interface. As a new user, the app even provides tutorials to get you familiar with its ins and outs. You can use it through the web interface or download the iOS or Android mobile app.  

Having a task management platform like Remember the Milk can go a long way in improving your productivity. The app has the ideal features to help you organize and manage your schedule. It’s easy to use and priced reasonably considering the features it provides. The primary drawback we observed is its customer support, which we think needs some improvement. 

Read our full Remember the Milk review .

9. Things 3

If you want a practical task management app uniquely built for Apple users, Things 3 is a smart choice. The app is well-designed and has appropriate features to help you manage and organize your tasks.

A shortcoming is that the Things 3 app is strictly paid, with no free version. That said, the app requires a one-time purchase, which makes it a paid app, and in a way is one of its main advantages because you won’t have to commit to spending a regular amount forever more. Think about it and realize that most competing to-do list apps require recurring monthly or annual subscriptions that rack up more expenses in the long run, compared to a one-time cost. However, you’ll have to pay a separate fee if you want to download it from the macOS App Store, the iPadOS App Store, or the joint iOS and watchOS App Stores. Even so, paying all three fees will likely be about the same as some other apps over the course of a year.

The Things 3 app is a stellar task management tool for people who use Apple devices. It has a sleek user interface, making it easy and exciting to use. The one-time purchase is beneficial; just pay once and forget about it. But, we think it’d be better if the Things 3 app was available on other platforms outside the Apple ecosystem, such as Android, or at least had a web-based interface. 

Read our full Things 3 review .

10. Toodledo

If you want a to-do list that performs its primary function very well, Toodledo is a great choice. But, it lacks the manner of complementary task management features that you’ll find in many competing apps.

You can access Toodledo through the web-based interface or mobile app. The mobile apps are readily available to download on iOS and Android, but there’s no native desktop app, but there are third-party desktop clients that you can use as a workaround.

For unclear reasons, Toodledo has a very outdated user interface in an area of the market that has otherwise managed to adapt pretty quickly with new, minimalist approaches. It retains a classic look that’s not common with most modern apps. That doesn’t make the app bad, but it is something worth pointing out.

After testing Toodledo, we can confidently say that it’s a decent to-do list app. It’s simple to use and affordable relative to the competition. The main drawbacks we observed include its outdated user interface and the limited collaborative features. We did not find pricing info, but while the smartphone app is free, it has in app purchases. It also looks to have been a while since the company last updated the app, which could present security risks and other unwelcome bugs.

Read our full Toodledo review .

11. WorkFlowy

For people seeking a basic to-do list app, WorkFlowy is a smart choice. The app’s interface is minimal to a fault, which makes it very simple and easy to use.

You can access WorkFlowy through the web-based interface or through the native apps for desktops (Windows, macOS, and Linux) or smartphones (iOS or Android). WorkFlowy is one of the few to-do list apps we’ve reviewed that has a native app for the Linux operating system , which is commendable.

The WorkFlowy app performs its primary function of creating and managing to-do lists excellently. The user interface is very easy to understand and makes the app enjoyable for users. The nested-list feature makes planning your workflow exciting, or at least during our product testing. 

But, we observed some noteworthy drawbacks when testing the app, including being relatively expensive and having no offline access. We also find it frustrating that the pricing is not available on the website, and quite opaque.  

Read our full WorkFlowy review .

Other todo list apps to consider

While our long list has featured no fewer than eleven platforms for to-do list apps, there are still plenty of other options to consider. This is because different software will do things differently, and you need to find the one that does this just oh so right for your team. Below we'll suggest some alternatives to the ones above, to see if they can help you manage your todo lists better:

We've only featured a handful of other platforms for todo list apps, but there are plenty of other options to consider. This is not least because different software will do things differently and you need to find the one that does this right for your team. Below we'll suggest some alternatives to the ones above, to see if they can help you manage your todo lists better:

Slack  is probably the first to add to this list. Built primarily as a collaboration hub for work, Slack works quite well as a general communication platform. A particular advantage is that as a web app it's accessible from any device regardless of operating system, and it's especially geared to use on mobile platforms. This means if organizing your team and improving the process to bringing them together better, can help you get the job done better, then Slack is a definite contender. 

Asana  is another platform that aims to bring all workflows together in a simple and easy manner for getting tasks done. This is helped by the really simple and easy to use GUI which makes it easy to see what needs doing and organize it. As a work management platform it works very well with teams, and allows for the easy scheduling of goals and projects.

Basecamp  aims to go even further than that, providing a range of additional tools such as communications, task schedules, documents & file storage. The aim is to keep everything not just in one place but streamlined as well. By highlighting due dates, upcoming deadlines are easier to find and manage, ensuring that multiple projects are completed on time. 

Samepage  is another good option to consider if you're looking at collaboration to improve efficiency and task management. Centralizing communications in one place, it aims to bring all chat, comments, and coworkers together into manageable teams for whatever projects you need to handle. You can also invite guests into the discussions, as well have walled private areas.

Apple Reminders has come a long way since its inception when it was primarily a place to list things to do. More recently, Apple has added plenty of new features so that its capable of location and time-based reminders, attachments and URLs, flagging and priority marking, subcategories, and even collaboration. Naturally, the drawback is that it’s only available for Apple users, but given that much of the world’s population owns an iPhone or iPad and many businesses prefer to issue Macs, its reach is pretty extensive. Oh, and it’s free and already installed on Apple hardware.

To do list app FAQs

Which to do list app is best for you.

When deciding which to do list apps to download and use, first consider what your actual needs are, as sometimes free platforms may only provide the more basic options. If you have a need for more advanced tools, you may find that a paid platform is worth the cost as gains in team efficiency are made, and this is especially true if you need it for collaboration. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need. Therefore, ensure that you have a good idea of which features you think you may require prior to shopping for your to do service.

Should I pay for a to-do list app?

Sometimes, regardless of your chosen provider you’ll find yourself having to pay for the best experience and features. That’s not necessarily the case with to-do list apps, because you can often get a good piece of software for free. Most business models these days have converted to freemium subscriptions, where paid plans supplement a more basic free tier. Their free tiers are usually more limited, to make you want to upgrade, but if you can find an entirely free version or one that only requires a one-time payment, you can reduce long-term costs. 

How do to-do list apps compare to other software?

Carefully consider what you need out of your to-do list app before committing to paying. Sometimes, your smaryphone’s built-in reminders app may just do the trick. In other cases, your business may already be paying for other, similar software that already has to-do list features, such as the best project management software. In which case, you won’t need to buy additional software.

What are the best to-do list apps for collaboration?

The best apps that enable collaboration will let you share your lists with family, friends, and colleagues, allowing you all to view the same list and tick off work simultaneously. This way, you can assign certain tasks to certain people. Make sure that the app you choose has support for a number of different operating systems - a web portal can often be a handy way of broadening an app’s access. Even though you work entirely from Apple hardware, a colleague may prefer to use other devices, so be prepared and plan ahead. 

How we tested the best to do list apps

To test for the best to do list apps we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get working any with any more advanced tools. As ever, value for money played an important role in assessing an app's worthiness.

Read how we test, rate, and review products on TechRadar .  

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Stefan Ionescu

Stefan has always been a lover of tech. He graduated with an MSc in geological engineering but soon discovered he had a knack for writing instead. So he decided to combine his newfound and life-long passions to become a technology writer. As a freelance content writer, Stefan can break down complex technological topics, making them easily digestible for the lay audience.

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“ A joy to use and beautiful to look at , Things 3 has been completely re-imagined to improve efficiency. Its thoughtful design and powerful features help you get organized and make the most out of every day. [...] Things 3 sets the standard for how apps should be designed and developed to be their best on every device. ” Apple Design Award Winner

Things - Apple Design Award Winner

“ Things 3 is the best task management app out there . It is simple and easy to use, and it has a beautiful design. While being powerful enough for even the most detailed and organized power user, it is also simple enough for the rest of us. ” The Sweet Setup Shawn Blanc
“ Things 3 offers the best combination of design and functionality of any app we tested , with nearly all the features of other power user applications and a delightful interface that never gets in the way of your work. ”
“ Things never feels messy or overbearing, no matter the length of your task list. Lovely, unfolding animations keep your place, and there’s a super-fast search tool if you get lost. It’s the rare to-do list app that doesn’t try to force you into a particular way of thinking. […] It’s more like a clean, crisp piece of paper, ready whenever you need it . ” David Pierce
“ There are plenty of reasons to love Things , such as its elegant design, excellent collection of keyboard shortcuts, fast sync, and support for Markdown notes in projects and tasks. However, the app’s native support for Shortcuts is something special. ” Best New Feature Federico Viticci
“ Things has always been a top-notch task manager app, but this iteration is its absolute best. The developers of Things have finally found the perfect balance of easy use and robust features . [...] I'm loving it, and I think you will too. ” Lory Gil
“ Things 3 has an amazing design and aesthetic, and a ton of powerful new features that tie it all together. It’s hard for me to resist when something looks this good yet still functions properly. ” AppAdvice Christine Chan
“ You would be hard-pressed to find a better looking to-do app than Things. The first time I opened it on my iPad, I couldn’t help but pause a few moments to admire it. [...] It’s simple, but beautiful in its simplicity . Screenshots don’t quite do it the justice it deserves. ” Ryan Christoffel
“ One quick glance at the new UI is all it takes to fall in love with it. The design team at Cultured Code have worked their magic all over the app, and every individual bit and pixel has been redesigned and crafted to perfection . ” Beautiful Pixels Preshit Deorukhkar
“ While the app immediately clicked, and was at once dead simple to get started in, it’s taken me quite a while to realize what actually makes it so good. It was simply designed with the understanding that real people are going to be using it for real life . What an amazing piece of software. ” The Brooks Review Ben Brooks
“ […] let’s end with an example of a piece of iOS software that is pure craft: Things. Things on iPad and iPhone is one of the most tactile, fast-as-you-can-move apps around. Each animation is purposeful. Mainly, it is fun. It’s a fun app to be in . To put stuff into, to rearrange. It is old. Things has been around for over ten years. I was glad to open it ten years ago, and I am glad to open it today. ” Craig Mod
“ Everyone needs a task manager—and Things is adaptable enough for anyone. It’s crisp and lightweight, featuring a simple but effective interface. […] It’s like the unicorn of productivity tools : deep enough for serious work, surprisingly easy to use, and gorgeous enough to enjoy staring at. ” App Store Editors’ Choice
“ For pushing the iPad down a path untraveled by other apps, and making us dream of an iOS experience that’s fully keyboard-optimized, Things 3.6 is the MacStories Selects “Best App Update” of 2018. ” Best App Update

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Any.do excels as a to do list manager, keeping my personal projects organized. Its planner feature is intuitive, making it easy to track daily tasks. Mark T. Graphic Designer
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My favorite app of the entire year which is my to-do app. It's called TickTick.

I finally started using a proper to-do list this year, and it's made keeping track of my work tasks (and home to-dos) so much easier.

Great for group projects: multiple reminders when something is due; clarity on what to do next; white noises for focus; and the ability to share lists.

Use it for agendas, memos, shopping lists, and team collaboration. Schedule multiple reminders, view flexible calendars, set recurring tasks, create checklists, add tasks via email, and even use Siri to create tasks.

TickTick’s main appeal is how comprehensive it is as a to-do list manager.

Develop a work schedule and stick to it. Making super-detailed task lists at least a day in advance helps me recognize accomplishments and cut down on gratuitous guilt. (I like the TickTick app for its “checkoff” feature.)

On-premise and web-based scheduling application that enables individuals and businesses of all sizes to manage tasks, deadlines, emails, collaboration, file sharing, & more across various platforms.

TickTick combines an excellent calendar app and an excellent to-do list manager in one, which means you can use it to take a stand against all days that blur together.

TickTick is one of the many to-do list apps available for Android, but its feature-set and presentation make it one of the leading champs.

TickTick features a simple UI and most of the desirable features (like sharing and reminders) are on the free version.

TickTick is the best to-do list app thanks to its simple and structured project organization, seamless calendar integration, and flexibility to fit into many different workflows rather than forcing you to organize your work a certain way.

I’ve gone through dozens of such apps in many years, always migrating to the next because the previous was too basic, too bloated, too slow, too clunky, too ugly, too pricey, etc. But once I discovered TickTick about a year ago, I’ve never looked back.

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20 Best To-Do List Apps to Stay Organized in 2024

Content Manager

February 6, 2024

A to do list app helps you organize tasks and stay on top of your deadlines. You can use it to manage everything from grocery lists to work-related tasks and more.

In this article, we’ll discuss what makes a great to do list app and review the 20 best to do list apps you can use to boost your productivity. 

By the end of the article, you’ll have a concrete idea of which to do list app suits you best!

What is a To Do List App?

What makes a good to do list app.

  • 1. ClickUp (Android, iPhone, iPad, Windows, macOS, Linux, Web)

2. Todoist (Android, iPhone, iPad, Windows, macOS, Web)

3. remember the milk (android, iphone, ipad, web), 4. google keep (android, iphone, ipad, windows, macos, web), 5. teuxdeux (iphone, ipad, windows, macos, web), 6. things 3 (android, iphone, ipad, windows, macos, linux, web), 7. any.do (android, iphone, ipad, web), 8. ticktick (android, iphone, ipad, windows, macos, web), 9. toodledo (android, iphone, ipad, web), 10. bear (iphone, ipad, macos), 11. microsoft to do (android, iphone, ipad, windows, macos, web), 12. evernote (android, iphone, ipad, windows, macos, web), 13. google tasks (android, iphone, ipad, windows, macos, web), 14. quire (android, iphone, ipad, web), 15. taskade (web, windows, mac, android, ios), 16. habitica (web, windows, mac, android, ios), 17. ntask (web, windows, mac, android, ios), 18. workflowy (web, windows, mac, android, ios), 19. proofhub (web, windows, mac, android, ios), 20. bit.ai (web, windows, mac, android, ios), clickup: the best aesthetic to-do list app for your team.

A To-Do List App is a digital tool that helps you organize and manage your tasks more efficiently. It allows you to create a list of tasks that you need to complete within a certain timeframe. These apps often come with features like reminders, due dates, task prioritization, and even collaboration tools for team projects.

It’s a challenge to agree on one universal definition of a great to-do list app. When choosing our list, we’ve decided that the best apps must cater to a diverse set of requirements. Great to-do list apps:

  • Offer great flexibility. The best to-do list app needs to be neurodiverse and function well no matter how it’s used. You should be able to set priorities (so you know what are important tasks), add tasks and subtasks, and view your tasks in different ways.
  • Remind you of deadlines. You need an app to remind you to get things done . Whether it’s in-app, push, email, or SMS notifications, a great to-do list should be able to keep your important tasks top of mind.
  • Are easy and intuitive to use. Adding tasks should be simple and straightforward, but also cater to your situation. The best apps should allow you to do this cross platform, in offline mode or through keyboard shortcuts.
  • Offer collaboration features. You should be able to share your lists with others so you can make progress more transparent. It’s also important to have different privacy settings so you can decide what to share.
  • Function cross-platform. Besides Android and iOS, ideal to-do list apps should be accessible on web browsers and other systems such as Linux.

It’s time we check out those to do list apps that make our lives better:

Best 20 To Do List Apps in 2024

1. clickup (android, iphone, ipad , windows, macos, linux, web), best to do list with deadlines.

ClickUp is the ultimate productivity tool, offering a diverse selection of customizable features for managing tasks, projects, Docs, and goals.

With its extensive range of capabilities, ClickUp excels as an ideal to-do list app and digital planner. Its user-friendly interface and seamless integration with an extensive array of productivity solutions further enhance its appeal.

Whether you’re an individual seeking to enhance productivity or a team striving to exceed project management KPIs, ClickUp serves as the premier choice for Mac users in search of a top-tier to-do list app.

ClickUp Key Features

  • To do list templates : Use ClickUp’s pre-made list templates to customize and organize your workflow. From simple project plans, to complex task lists and even a team member onboarding checklist, our templates make it easy to get started quickly.
  • ClickUp Docs : Use ClickUp Docs to create to-do lists that are organized, collaborative, and easily manageable
  • ClickUp Tasks : Plan, organize, and collaborate on any project with powerful task management that can be customized for every need.
  • Lists : Create clear, multi-functional to-do lists to easily manage your ideas and work from anywhere so you never forget anything again.
  • Bi-directional linking : Use ClickUp’s bidirectional linking feature to connect all of your checklists together and easily navigate between them.
  • ClickUp Notepad : Quickly jot down you to-dos, format with rich editing, and transform entries into trackable tasks that you can access from anywhere.
  • ClickUp AI : Use ClickUp’s AI assistant to generate tasks, summarize notes, and create to do lists
  • Available on (Android, iPhone, iPad , Windows, macOS, Linux, Web)

Limitations

  • You can’t export Dashboards 
  • Check out our product roadmap to know how we’re fixing such minor drawbacks and making ClickUp even more powerful!

ClickUp Pricing

  • Free Forever
  • Unlimited : $7/month per user
  • Business : $12/month per user
  • Enterprise : Contact for pricing
  • ClickUp AI  is available on all paid plans for $5 per Workspace

ClickUp Ratings

  • Capterra: 4.7 (2080+ reviews)
  • G2: 4.7 (2267+ reviews)

Best Task Management App

Manage your tasks and to-do lists with Todoist

Todoist comes with an elegant interface that focuses on the tasks at hand. 

Todoist also features a Google Calendar integration, so your tasks and events can meet up themselves. That’s the hard part with most to do mobile apps.

Moreover, it also works great for everyday tasks like sharing a grocery list or shopping list with your significant other or splitting it up among roommates. This makes it an excellent family to do list app you can rely on.

Todoist Key Features

  • Recurring due dates
  • Productivity visualizations
  • Cannot set statuses for different stages of your task
  • The Calendar view for tasks is limited
  • Cannot collaborate with your team efficiently

Using Todoist now but want to try ClickUp?  

You can easily import your Todoist tasks into ClickUp!

Todoist Pricing

Todoist offers three pricing plans:

  • Up to 80 projects
  • Up to 5 people per project
  • Up to 300 projects
  • Up to 25 people per project
  • Labels & filters
  • 500 projects per user
  • 50 people per project
  • Team billing
  • Priority support

Compare Asana and Todoist with ClickUp !

Todoist Ratings

  • Capterra: 4.6 (from 1264+ reviews)
  • G2: 4.4 (from 623+ reviews)

Best Cute To Do List App

remember the milk to do list app

Remember the Milk is a great task manager that helps you keep track of all your family and personal tasks.

You can set reminders, assign tasks to others and make sure you don’t miss any important deadlines. It’s also easy to customize with your own color themes and labels so you can quickly see what needs to be done at a glance.

Remember The Milk Key Features

  • Filter tasks by priority
  • Recurring tasks
  • Location-based tasks
  • Available on (Android, iPhone, iPad, Web)
  • Can’t add location-based reminders
  • Can’t be used as a powerful task manager for your task list
  • Can’t handle complex team collaboration requirements

Remember The Milk Pricing

Remember The Milk offers two pricing plans:

  • Web app, desktop app, and mobile app
  • Share todo lists with up to two people
  • Add tasks with email, Amazon Alexa, Siri, and Twitter
  • Gmail, Evernote, and Google Calendar integration
  • All “Free” features
  • Share lists with unlimited people
  • Integration with Zapier

Remember The Milk Ratings

  • Capterra: 4.4 (from 42+ reviews)
  • G2: 4.4 (from 19+ reviews)

Bonus: Check out our organization apps guide ! 💜

Best To Do List for Students

Google Keep Example

Google Keep is more than a note-taking app .  It’s also a great way to organize your tasks and keep track of them. With Google Keep, you can create notes, lists, reminders and more.

You can easily organize by labels, colors or pictures and use search functions to quickly find what you need.

Google Keep Key Features

  • Multiple devices
  • Leave voice reminders
  • Set reminders for your notes
  • Available on (Android, iPhone, iPad, Windows, macOS, Web)
  • Can’t handle anything besides the basic notes and task management
  • Can’t share groups of notes together
  • Can’t set statuses for different stages of a task

Google Keep Pricing

Google Keep is free.

Google Keep Ratings

  • G2: 4.5/5 (from 1227+ reviews)

Bonus: Cool apps to make your more productive!

Best for Minimalists

teux deux

TeuxDeux is well-designed, with big, bold fonts but in a clean non-flowery way. 

In the app, tasks are laid out in a weekly view, showing the highest priority tasks you need to do for each day of the week. 

You can also quickly add in recurring tasks, so you no longer have to rewrite the same thing every day or schedule it out every single day. Nice, right?

TeuxDeux Key Features

  • Customizable smart list capability
  • Tasks roll over to the next day
  • Markdown support
  • Regular emails on the daily tasks
  • Available on (iPhone, iPad, Windows, macOS, Web)
  • No free version
  • No mobile apps designed for your Android device
  • Cannot easily collaborate with your team over tasks

TeuxDeuxPricing

TeuxDeux offers only one pricing plan that starts at $3 per month.

TeuxDeux Ratings

  • G2: 4.5/5 (from 21+ reviews)

Best for Apple Users

Things 3 Dashboard

Things 3 helps keep your tasks organized and ensures that you stay on track of due dates. You can also use tags to group tasks together, set up custom reminders and notifications, share projects with others, and even integrate with other apps like Slack. There is an iOS app available for easy access from any device, as well as a web version

Things 3 Key Features

  • Daily checklists
  • Calendar events
  • Upcoming list
  • Available on (Android, iPhone, iPad, Windows, macOS, Linux, Web)
  • No mobile apps designed for your Android devices
  • Can’t collaborate on tasks or lists
  • No free version available

Things 3 Pricing

Things offers three pricing plans:

  • For Mac: $49.99
  • For iPhone and Apple Watch : $9.99
  • For iPad : $19.99

Things 3 Ratings

  • Capterra: 4.9/5 (from 100+ reviews)
  • G2: 4.3/5 (from 15+ reviews)

Check out these Things 3 alternatives !

Best for Daily Planning

Any.do Dashboard

Any.do is a powerful task manager and to-do list app that helps you get things done. With Any.do, you can easily create tasks, set reminders and deadlines, share lists with peers or family members, and collaborate on projects together in real time.

You can also sync across all your devices so everything is always up to date.

Any.do Key Features

  • Digital planner
  • Built-in calendar app
  • One-time, recurring, and location-based reminders
  • Recurring reminders
  • The free version only offers limited features
  • Its interface is complicated and challenging to use
  • No native integrations, so a user must rely on a third party app like Zapier

Any.do Pricing

Any.do offers two pricing plans:

  • Assigned tasks
  • Calendar app
  • Unlimited daily tasks planner
  • Location based reminder (mobile)
  • Advanced recurring reminders
  • Themes and backgrounds

Any.do Ratings

  • Capterra: 4.4/5 (from 110+ reviews)
  • G2: 4.2/5 (from 182+ reviews)

Best for Features on a Budget

TickTick Across Platforms Example

TickTick harnesses the power of traditional task management into an app-first interface.

It has broader capabilities like location based reminder settings, voice input, and real-time data syncing across platforms that help you stay on track.

You can also share lists, which your team can use in a work environment if you need a smaller program that doesn’t have all the bells and whistles.

Compare TickTick Vs Todoist !

TickTick Features

  • Sharing list
  • Voice input
  • Location based reminder
  • Most features are limited to the paid version
  • Cannot integrate with other top task management apps
  • UI isn’t very intuitive, so navigation through the app difficult

TickTick Pricing

TickTick offer two pricing plans:

  • You can create up to 9 lists
  • You can add up to 99 tasks per list
  • You can include up to 19 subtasks per task
  • You can set up to 2 reminders per task
  • You can create up to 299 lists
  • You can add up to 999 tasks per list
  • You can include  up to 199 subtasks per task
  • You can set up to 5 reminders per task

Try out these TickTick alternatives !

Best for Customization

Toodledo Dashboard

If you need your application to fit the way your life works, then Toodledo may be an option for you.

You can make your own workflow or work within their systems. It gives you the flexibility of a task management software in an online todo list.

Toodledo Key Features

  • Smart sorting
  • Advanced features are mostly limited to the premium version
  • The free version lacks basic team collaboration capabilities
  • Doesn’t have many preset templates for simple task list management

Toodledo Pricing

Toodledo offers four pricing plans:

  • Unlimited tasks
  • Simple alarms
  • All app integrations
  • All “Standard” features
  • Full Habits
  • Business (contact for a custom quote)

Toodledo Ratings

  • Capterra: 4/5 (from 27+ reviews)
  • G2: 4.2/5 (from 43+ reviews)

Read more about Toodledo alternatives .

Best for Note-Taking with To-Do Lists

Bear App

Think of Bear as your essential online to do app meets note-taking app. It’s a handy app to make lists, add checklists, add detail to your tasks, and take extensive notes if necessary.

It can also be your perfect family to do list app and your favorite task management app at work.

And if you’re looking for a checklist app that lets you add more than just a due date, then Bear could be suitable for you.

Bear Key Features

  • Rich text editing
  • Support for images and photos
  • Multiple themes
  • Export options like HTML, PDF, DOCX, JPG, etc.
  • Organize with Hashtags
  • Available on (iPhone, iPad, macOS)
  • Only compatible with iOS (iPhone, iPad, Apple Watch) and Mac
  • Free version isn’t very feature-rich
  • Steep learning curve for a first-time user

Bear Pricing

Bear offers two pricing plans:

  • Attachments
  • Sync between all devices
  • Powerful export options

Bear Ratings

  • G2: 4.5/5 (from 37+ reviews)

Check out these Bear alternatives !

Best for Microsoft 365 Integration

Microsoft To Do Dashboard

Microsoft To Do (formerly Wunderlist) integrates with Office 365, giving you access to the ultimate productivity suite. By leveraging the power of Office 365, this integration helps you easily manage tasks and keep track of progress.

You can even create lists and add tasks from other Microsoft software like Outlook, and rank your tasks by due dates and color-coded labels.

Microsoft To Do Key Features

  • Basic task management
  • Outlook integration
  • Lacks advanced task management software capabilities
  • Limited customizability
  • Doesn’t support natural language input to streamline note-taking

Microsoft To Do Pricing

Microsoft To Do is free.

Microsoft To Do Ratings

  • Capterra: 4.5/5 (from 362+ reviews)
  • G2: 4.3/5 (from 23+ reviews)

Best for Note-Taking and Project Management

Evernote Dashboard

Evernote is still one of the most popular options for an online todo list app.

Their hashtagging system has revolutionized notes as a way to organize and their handwriting detection. Their WebClipper is also a popular key feature if you find yourself browsing and saving tasks and notes from the web.

In addition to that, it gives you a complete writing space to create checklists, meeting notes , grocery lists, and sync across devices. This works well if you’re at your work computer but want to refer to something on your phone later.

But will it help you live productively ever after? 💫

Evernote Key Features

  • Supports syncing across devices
  • Share notes with friends, family, or colleagues
  • Supports security features like passcodes to lock the mobile app
  • PDF annotation
  • Search for text inside images
  • Lacks complex to do list management features
  • Low storage space on the free version
  • Difficult to share files with people who don’t use Evernote

Evernote Pricing

Evernote offers three pricing plans:

  • 60MB of new uploads per month
  • Clip web images, web pages, PDF files
  • Access notes offline from the desktop app
  • Sync across 2 devices
  • 10 GB of new uploads per month
  • Access notebooks offline
  • Sync across all devices
  • 20 GB of new upload per month + 2 GB per user
  • Single Sign-on
  • Central user administration
  • Present notes in one click

Evernote Ratings

  • Capterra: 4.4/5 (from 6731+ reviews)
  • G2: 4.4/5 (from 1837+ reviews)

Read more about Evernote alternatives and compare this tool with 4. Google Keep

Best for Google Workspace Users

google tasks

For a little more power centered on tasks rather than notes, Google TasksBoard may be a smoother option instead of Google Keep.

Their user interface is reliable and maintains the same steady, minimalist edge that Google maintains across its products. 

With this Google tool , you can easily create a task, add lists, subtasks, and then set due dates.

Google TasksBoard Key Features

  • Multiple lists
  • Notifications
  • Google task from email
  • Can’t handle complex task management
  • Can’t record the time taken for a particular task
  • Doesn’t have an active, dedicated customer support system

Google TasksBoard Pricing

Google Tasks is free. 

Google TasksBoard Ratings

  • G2: 4.2/5 (from 39+ reviews)

Check out these Google Tasks alternatives !

Best for Complex Project Management

Quire Dashboard

Quire is something of a newbie when it comes to the task management software space. Despite its relative newness, Quire is slowly but surely becoming a favorite for many users.

It’s user-friendly interface and intuitive design make it easy to set up tasks and organize them into projects, while still being powerful enough to handle complex workflows. Plus, with helpful features like reminders and collaboration tools, it helps ensure that every task gets done on time.

Quire Key Features

  • Start and due dates
  • Kanban board
  • Nested task lists
  • Roles and permissions
  • Doesn’t offer a native macOS or Windows desktop app
  • No time tracking capability
  • No built-in chat feature

Quire Pricing

Quire is free and can support up to 80 projects, 35 organizations, and 30 members per organization.

Quire Ratings

  • Capterra: 4.7/5 (from 99+ reviews)
  • G2: 4.6/5 (from 49+ reviews)

Best for Real-Time Collaboration

Taskade can help you get more work done with its AI-powered chat bot, writing assistant, and workflow creation

Taskade is not just your average to-do list app; it’s a powerful productivity platform that offers a comprehensive set of features to help you stay organized, collaborate with others, and accomplish your tasks more efficiently. With its intuitive interface and robust functionality, Taskade is designed to enhance your productivity and streamline your workflow.

Taskade Key Features

  • Real-time collaboration
  • AI generator
  • Countdown timers
  • Flexible task management
  • Visual organization

Taskade Limitations

  • Most useful for teams
  • Doesn’t block websites or apps

Taskade Pricing

  • Free forever: Free version
  • Starter: $4 per month for 3 users
  • Plus: $8 per month for 5 users
  • Pro: $19 per month for 20 users
  • Business: $49 per month for 50 users
  • Ultimate: $99 per month for 100 users
  • Enterprise: Contact for pricing

Taskade Ratings

  • Product Hunt: 5 out of 5 (214 reviews)
  • Capterra: 4.7 out of 5 (43 reviews)

Check out these Taskade alternatives !

Form better work habits with Habitica

Habitica offers a unique approach to tracking tasks and habits by transforming them into a role-playing game. This app enables you to create an avatar that gains skills, armor, and pets as you tick off the tasks from your list and maintain good habits.

Habitica Key Features

  • Customizable avatars that level up as users accomplish tasks
  • In-app rewards and penalties to motivate users to complete their tasks
  • Social features that allow you to collaborate with others making tasks more enjoyable
  • Habit tracking in addition to to-do lists, with rewards for maintaining good habits
  • Integration with other apps like Google Calendar

Habitica Limitations

  • The fantasy theme might not appeal to everyone
  • Lacks advanced productivity features like time tracking or project management tools

Habitica Pricing

Habitca’s general subscription is $5/month and can be purchased in one-, three-, six-, or twelve-month blocks. But they also have a group plan ($9/month and $3/member) with features like team-based task lists and group management control.

Habitica Ratings

  • App Store :  4.1/5 (1,000+ reviews)
  • Google Play  4.2/5 (19,000+ reviews)

ntask time tracking feature

nTask is a task management tool that allows you to create and manage tasks, meetings, projects, and timesheets in one place. This makes it more than a simple to-do list app. It provides a range of views like list view, grid view, and Gantt chart view to cater to different users’ preferences.

nTask Key Features

  • Ability to attach files and comments to tasks
  • Task dependencies feature that allows you to link tasks to show which task is dependent on the completion of another task
  • Alerts and notifications for upcoming tasks and meetings
  • Availability of timesheet management and project risk management
  • Integrations with tools like Slack and Google Calendar

nTask Limitations

  • Some users may find the interface less intuitive than other task management apps
  • Lacks a built-in chat feature, requires a Slack integration for team communication

nTask pricing

  • Basic : Free
  • Premium : $3 per user per month
  • Business : $8 per user per month

nTask customer ratings

  • G2 : 4.4 out of 5 stars (15+ reviews)
  • Capterra : 4.2 out of 5 stars (90+ reviews)

workflowy screenshot

WorkFlowy is a minimalist application for creating lists and taking notes. It offers a hierarchical structure for its lists, allowing users to create detailed, nested lists.

WorkFlowy Key Features

  • Infinite nested lists that allow complex task breakdown
  • Tagging and filtering features to help you sort and find tasks
  • Note-taking capability in addition to list-making
  • Ability to share parts of your lists with others
  • Offline mode that allows you to work without an internet connection

Workflowy Limitations

  • Absence of traditional task management features like deadlines, reminders, or calendar views
  • The UI might be too simple for those looking for a more visually dynamic app.

Workflowy Pricing 

  • Free forever
  • Pro : $4.99 per user

Workflowy Ratings

  • G2:  4.4/5 (22 reviews)
  • Capterra:  4.7/5 (14 reviews)

ProofHub Board View

ProofHub, a project and task management software, is well-suited to make the daily tasks in your to-do list manageable. It enables teams to plan, organize, schedule, track progress and communicate all from one place. ProofHub’s elaborate set of tools can be used by small and large teams from various industries.

ProofHub Key Features

  • Incorporates task and subtask tracking, milestones and Gantt charts to manage projects and teams effectively
  • Task assignment features to assign individuals to specific tasks including setting due dates, creating events, and passing notes
  • Offers Custom Reports for a comprehensive view of tasks- completed, overdue, on hold, or upcoming
  • Provides cloud storage integrations with Google Drive, OneDrive, DropBox, and Box

ProofHub Limitations

  • Needs more flexible user roles and permissions.
  • The interface could be more intuitive and user-friendly.

ProofHub Pricing

ProofHub gives you two variants

  • Essential Version  ($45/month, billed annually): for 40 projects + 15GB of cloud storage space + unlimited number of users
  • Ultimate Control Version  ($89/month, billed annually): for loads of additional features + unlimited number of projects + 100GB of cloud storage + unlimited users 

ProofHub Ratings

  • G2Crowd:  4.4/5 (30+ reviews)
  • Capterra:  4.3/5 (40+ reviews)

web task app

Bit.ai is a competent document collaboration tool whose smart workspace makes project-related tasks and document organization simpler. You can create to-do lists, research documents, customer-facing material, training material, and more with Bit.

Bit.ai Key Features

  • Real-time collaboration features to work simultaneously with the team
  • Interactive content creation with the capability to embed videos, files, cloud files, and other rich media from 100+ various applications
  • Content Management with content library, folders, and smart search helps you package your work effectively.
  • Comes with branding features to customize and brand your documents

Bit.ai Limitations

  • It doesn’t have in-built calendar integration
  • No offline task management, the tool requires an internet connection

Bit.ai Pricing

  • Pro : $8 per member per month
  • Business : $15 per member per month

Bit.ai Ratings

  • G2 : 4/5 (10+ reviews)
  • Capterra : 5/5 (5+ reviews)

ClickUp isn’t just the best to do list app out there. 

It’s a complete productivity app or platform, a way to keep your whole life in order, both personal and work.

ClickUp’s flexibility implies that you’ll be able to manage your life the way you want to…not like how a specific system wants you to.

Get ClickUp for free and get ready to conquer your to-do list!

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Life. simply organised..

Tasks is a beautifully simple, free todo list and reminder app that will help keep your busy life organised everyday. Tasks prioritises ease of use over complex functionality so no matter who you are or what you do Tasks can help you!

Millions of users around the world rely on Tasks to organise their work flow and increase their productivity. We believe in complete user privacy. Your data belongs to you and only you.

Always with you

Quickly capture and retrieve your tasks across devices to help you stay organised at work, home, or on the go (Premium required).

Simplicity at its core

Tasks prioritises ease of use over complex functionality and superfluous features.

Reminders and alarms

Never forget to do something. Tasks includes simple one time or recurring notifications and alarms.

Secure, private & backed up

Accidents happen. Keep your data safe with automatic cloud backup (Premium required). All data encrypted everywhere. Safe secure and private.

Organise with colour

Personalise Tasks your way with a splash of colour. This also helps create an at a glance mind map of your tasks.

Tasks includes a fully functional widget that mirrors the app so you can see whats important from your home screen.

What our users are saying

I never write app reviews but I had to with this one. I've downloaded sooo many notepad apps hoping I'd like them only to be disappointed and I'd uninstall them. Then I came across this one and OMG I absolutely LOVE this app!! It has so many great features and then some! It checked off all my boxes Andrea PlayStore
I love being able to choose a colour for each list, and the range of colours :) I love the app's versatility: I'm not 'regimented' into using lists in a pre-determined way. It lets me use lists in any way I wish. Thank you! :) A Google User PlayStore
I have so many things going on and the worst memory... This app helps a ton to keep me organized and remind me of things I need to take care of. Great app!! Pete PlayStore
This app has been keeping me on top of things. I'm great with lists, and making one has never been so accessible and easy. Thanks for the help! Jake PlayStore
I am very forgetful so this app and its speed orientated design helps me plan out my day at work, we are very dynamic in our workflow so this helps retain order. Love this app Jason PlayStore
It does what it says. Everything else is your job to get your things done. 😂 It is a very user friendly app, so thumbs up and big thank you for the writers. 👍😃 Ida PlayStore
What a wonderful app! Simple and pretty and powerful - exactly what I needed. I've been trying other apps before but was never happy with them. This is like someone created app specifically for my needs. Dear Steve - thank you so very much for creating this adorable and powerful helper for us :) Milica PlayStore
I have downloaded many task type apps and end up deleting them because they are a pain. This app is awesome! Totally love it!!! Chellee PlayStore

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Top 33 Task Management Apps for Prioritizing Work

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Looking for the best task management app for prioritizing tasks and improving your team’s productivity? Then look no more. We’ve put together a list of the best 30 task management apps on the market, including their best features and prices, to help you make an informed choice for your company.

What makes a great task management app?

Every team has a different approach to work. Consequently, they all have different needs when it comes to the solutions they’re using to collaborate and streamline work. But after testing out a lot of different task management apps on the market, there were some features and capabilities that stood out to us as universally beneficial:

  • A quick and simple way to add and manage tasks;
  • Different ways to organize tasks, such as tags, lists, projects, milestones, etc.;
  • Reminders, notifications and commenting for better collaboration;
  • Sync between different devices.

When putting together this list, we were looking at the best tools on the market that balance these features in various ways. There are more comprehensive solutions that enable you to gather all your work into one system to assure your team works most efficiently, simple task management tools that will be a great addition to your tech stack, and also some free task management apps that will be beneficial for individuals and new teams.

All-in-one solutions

Scoro's task board view

Scoro is the most comprehensive solution on this list and enables you to gather and manage all your work in one business management software. As such, Scoro also offers everything you need to manage projects and prioritize tasks like a pro.

Top features

  • Recurring tasks
  • Smart inbox for tasks
  • Notifications & reminders
  • Task matrix for staying up to date on team-wide priorities and goals.
  • Time tracker

What’s special about this tool: Scoro is an all-in-one solution which means you can say goodbye to the chaos of having data scattered around multiple applications, worksheets and emails.

Pricing: Free 14-day trial, paid plans from $26 user/month

Try Scoro for free now!

2. ProofHub

ProofHub product screenshot

Proofhub is a project management software that enables users to create to-do lists and tasks, as well as take notes all in one place.

  • To-do lists and notes
  • Tasks, sub-tasks and add comments
  • Defined deadlines
  • Reminders and events in the calendar

What’s special about this tool: Proofhub has a simple user interface that makes it easy to manage and collaborate on projects.

Pricing: Free 14-day trial, paid plans from $45 per month

3. Evernote

Evernote business screenshot

Evernote is the perfect tool for those who want to keep their notes in a single place. It can also help you prioritize ideas and create to-do lists.

  • Note syncing across devices
  • Simple note templates
  • Web clipping for saving web pages, article and PDFs
  • Spaces for bringing your team together

What’s special about this tool: With Evernote business plan, you can search for any word inside PDFs, docs, images, presentations and scanned documents.

Pricing: Business plan from $16 user/month

Nifty product screenshot

Nifty is a cloud-based workflow management platform that allows you to create, manage, and track tasks, as well as set deadlines and assign team members.

  • Gantt chart and Kanban view
  • Integrated chat for discussions
  • Intuitive interface
  • Analytic tool for teams and processes

What’s special about this tool: Nifty’s discussions enable everyone to share ideas, turn ideas into actions, finalize specifications, and gather feedback in real time.

Pricing: 7-day free trial available, paid plans starting from $39 per month.

Trello product screenshot

Trello is a tool that works perfectly for task prioritization while also making collaboration between team members much easier.

  • Drag-and-drop functionality
  • An easy organization with tags, categories, and labels
  • Flexible Kanban boards

What’s special about this tool: Trello is a good option for those users who like to visualize items through the process.

Pricing: Free 14-day trial, paid plans from $9.99 user/month

Backlog product screenshot

Backlog is a project management tool with various useful features for setting up and prioritizing projects, tracking progress and assigning tasks to team members.

Top features:

  • Bug tracking solutions
  • Kanban-style boards and Gantt charts
  • iOS and Android apps for real-time notifications

What’s special about this tool: The percentage-complete tracking and prioritization levels make Backlog a great option for team collaboration.

Pricing: Paid plans from $29 per month

Todoist product screenshot

Todoist is a useful to-do app that enables you to organize and prioritize tasks, create subtasks, and view your tasks as a Kanban board.

  • Task creation and labelling
  • Priority levels for tasks
  • Task comments for feedback
  • Email and SMS reminders

What’s special about this tool: Todoist Karma gives you points for completing tasks so you can track your weekly and monthly productivity.

Pricing: Free for up to 80 projects, paid plan from $3 per month

8. GanttPro

GanttPro product screenshot

GanttPro is a project management tool based on the Gantt approach that also incorporates powerful task management solutions.

  • Deadlines and milestones
  • Time & Expense Tracking
  • Task assignment and prioritization for team members

What’s special about this tool: GanttPro offers an intuitive timeline visualization, so you never lose any detail.

Pricing: Free version available, paid plans from $8.90 user/month

Casual.PM product screenshot

Casual is another project management tool with various to-do lists and prioritization features to make your team more productive.

  • Task manager
  • Chart visualization
  • Team notifications
  • Free project templates

What’s special about this tool: With Casual, you can clone your projects, which is beneficial for teams who are always working on very similar projects.

Pricing: Free 14-day trial, paid plans from $10 per month

10. MeisterTask

MeisterTask product screenshot

MeisterTask ‘s project management app comes with an online collaboration tool. It allows users to organize and manage tasks for ongoing processes.

  • Time management functionality
  • Excellent team collaboration
  • Some processes can be automated

What’s special about this tool: MeisterTask offers a free plan with limited functionality for managing simple projects.

Pricing: from $8.25/user/month

Pipefy product screenshot

Pipefy is a cloud-based solution that makes it easy to create tasks and track project progress, all with a high level of customization.

  • Task management
  • Customizable dashboard
  • Form-share with external users
  • Kanban boards

What’s special about this tool: One of the cool features that Pipefy brings to the table is the ability to share forms with people who don’t use the software.

Pricing: Starting from $18 user/month

Paymo product screenshot

Paymo offers a simple yet powerful tool bringing together task management, work reporting, and time billing.

  • Billing customers for completed tasks
  • Dashboard to see your team’s performance
  • Tracking the time spent on tasks and projects
  • Thorough work reports

What’s special about this tool: With Paymo Plus, you can automate your time tracking completely.

Pricing: Free and paid plans from $9.56 user/month

13. Samepage

Samepage product screenshot

Samepage is an all-in-one team collaboration software that combines task management and team chat with video calling, file sharing and document approval in a cloud-based workspace.

  • Backlog management
  • Status tracking
  • Discussion boards and real-time editing

What’s special about this tool: Samepage has a built-in video conferencing feature that enables you to have meetings online.

Pricing: Free trial available, paid plans starting from $7.50 license/month

14. Microsoft OneNote

OneNote-product-screenshot

Microsoft OneNote is a note-taking app that offers quick and easy navigation and lets you organize and share tasks with other members of the team.

  • Note revision process
  • Add files and record audio notes
  • Automatic save and sync

What’s special about this tool: Microsoft OneNote is easy to use and provides a flexible solution for personal and business use.

Pricing: Included in Office 365 + separate plans available

nTask product screenshot

nTask is a robust online task management software that helps you create tasks and subtasks and schedule and prioritize them.

  • Recurring task manager
  • Progress bar for your to-do lists
  • Time tracking
  • Task board view

What’s special about this tool: nTask has a special collaboration module that enables your team to stay in the loop and communicate with ease.

Pricing: Free version available, paid plans start from $2.99 user/month

Simple task management solutions

Bit.ai product screenshot

Bit.ai is a simple document collaboration platform that helps teams centralize and organize their work, collaborate in real-time across workflows, manage digital content intelligently, and track engagement across the shared content.

  • Multiple file support
  • Focus mode to eliminate distractions
  • Versatile to-do list features

What’s special about this tool: Bit.ai has a minimalist editor that’s ideal to use when you don’t want to be distracted from your tasks.

Pricing: Free trial, paid plans start from $8 user/month

WEDO product screenshot

WEDO is a user-friendly collaborative platform that combines the power of meetings and task management.

  • Kanban Board
  • Idea management
  • Milestone tracking

What’s special about this tool: With WEDO, you can take your minutes during the meeting and enable everyone to be up to date right after the meeting.

Pricing: Free trial available, paid plans start from $21.90 user/month

18. TeuxDeux

TeuxDeux product screenshot

A simple, beautifully designed app, TeuxDeux gives you a visual breakdown of what needs to be done.

  • Custom to-do lists
  • Create tasks as links to resources
  • Drag-and-drop feature
  • Sync on multiple devices

What’s special about this tool: TeuxDeux supports Markdown, and you can easily rearrange tasks on the calendar.

Pricing: Paid plans from $2 per month

19. Remember The Milk

Remember the Milk product screenshot

Remember The Milk is a to-do list and task management app that syncs your projects on all your devices.

  • Assign task properties
  • Easy integration with Evernote, Zapier, etc.

What’s special about this tool: Remember The Milk has a clutter-free interface and offers powerful third-party integrations.

Pricing: From $39.99 per year

20. ToodleDo

ToodleDo product screenshot

ToodleDo is a powerful productivity tool that acts as tasks management to-do list, note-taking, and more.

  • Structured outlines
  • Syncs across all your devices
  • Habits tracking

What’s special about this tool: ToodleDo enables you to customize almost anything, so you have control over what, when and how data is displayed.

Pricing: From $2.99 per month

21. OmniFocus

OmniFocus product screenshot

OmniFocus is a robust task management software available for Mac, iPhone and iPad that allows you to organize your tasks efficiently and tame the chaos.

  • Tags for priority, location, and team members
  • Data sync across all devices
  • Reminders and notifications for tasks

What’s special about this tool: OmniFocus is specifically designed for Apple users

Pricing: Paid plans from $9.99 per month

Any.do product screenshot

Any.do is a flexible to-do list app that helps businesses of all sizes schedule tasks, track progress and set up reminders.

  • Simple task set up
  • Smart reminders
  • Recurring task management

What’s special about this tool: Any.do offers a personal assistant that can schedule appointments, lookup best deals, purchase products, and much more.

Pricing: from $2.99 per month

23. Ayoa (formerly DropTasks)

Ayoa product screenshot

Ayoa is a task management software that helps you create tasks, manage projects and organize work better for the entire team.

  • Task prioritization system
  • Deadline manager
  • Automatic sync with Google Calendar

What’s special about this tool: Ayoa is a great option for those who need a highly visual task management solution.

Pricing: Paid plans from $10.90 user/month

24. Checklist

Checklist-product-screenshot

Checklist is a to-do list app that works for personal and business purposes alike. It improves productivity by providing multiple checklist templates for all kinds of situations.

  • Unlimited numbers of subtasks
  • Due dates and reminders
  • Cloud sync across devices

What’s special about this tool: Checklist offers a selection of smart checklist management features.

Pricing: Free version available, paid plans starting from $5.95 per month

Chanty product screenshot

Chanty is an all-in-one productivity tool that makes it easy to manage tasks and communicate at the same time.

  • Unlimited search history
  • Turns messages into tasks
  • Tick off tasks from a special tab in the app

What’s special about this tool: Chanty has an intuitive interface and offers affordable plans.

Pricing: Paid plans from $3 per month.

Bear product screenshot

Bear is a beautifully designed app with lots of features for creating lists and prioritizing tasks.

  • Focus mode to help you concentrate
  • Multiple themes and typography
  • One-tap formatting on mobile devices

What’s special about this tool: Bear has a beautiful user interface and advanced markup options.

Pricing: Free trial available, paid plans start from $1.49 per month

27. TickTick

TickTick product screenshot

TickTick is another great to-do list and task manager app that helps you prioritize tasks, make schedules and get reminders about deadlines.

  • Instant reminders for all schedules
  • Regular data backup
  • Task assigning
  • Easy drag-and-drop functionality

What’s special about this tool: TickTick has a native time tracker and a Pomodoro tracking available for its users.

Pricing: Paid plans from $2.4 per month

Free task management apps

28. google tasks.

Google Tasks is an Android-based app that integrates fully with Google apps and lets you manage tasks straight from your Gmail.

  • Multiple tasks lists
  • Easy tasks and subtasks management
  • Syncs with Gmail and Google Calendar

What’s special about this tool: Google tasks is a handy tool when you only need a way to manage your tasks from your mailbox.

Pricing: Free

29. Google Keep

Another free tool provided by Google, Google Keep makes it easy to create and save notes and lists and have them available on all your devices.

  • Minimal yet highly functional web app
  • All your data is available in Google Drive instantly
  • Fast and simple prioritization

What’s special about this tool: Google Keep allows you to take voice memos and transform them into tasks that you can prioritize quickly.

30. Habitica

Habitica is an app that motivates you to achieve your goals by tracking habits and rewarding you for doing so.

  • Simple, intuitive interface
  • Gamified task management process
  • Easy progress tracking

What’s special about this tool: Habitica is one of the few apps out there that gamifies the project planning and management process for extra motivation.

31. SimpleNote

SimpleNote is a minimalist task management software that helps you find notes quickly with simple tags.

  • Cross-device synchronization
  • Tags for organizing
  • Notes are backed up

What’s special about this tool: SimpleNote offers its users a Markdown format for writing, reviewing and publishing notes.

Quire is an online project management software that also doubles as a to-do list with enhanced prioritization features.

  • Unlimited tasks within projects
  • Agile framework and methods
  • Highly customizable

What’s special about this tool: With Quire, you can track the progress of your tasks and projects.

33. Todo.txt

Todo.txt is a minimalist to-do app that makes it easy to get control over your tasks and prioritize them effectively.

  • Simple text editor
  • Set start and end dates
  • Set priorities

What’s special about this tool: Todo.txt is very easy to use, and it has a focus mode to keep you productive and distraction-free.

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Google’s Gemini is now in everything. Here’s how you can try it out.

Gmail, Docs, and more will now come with Gemini baked in. But Europeans will have to wait before they can download the app.

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In the biggest mass-market AI launch yet, Google is rolling out Gemini , its family of large language models, across almost all its products, from Android to the iOS Google app to Gmail to Docs and more. You can also now get your hands on Gemini Ultra, the most powerful version of the model, for the first time.  

With this launch, Google is sunsetting Bard , the company's answer to ChatGPT. Bard, which has been powered by a version of Gemini since December, will now be known as Gemini too.  

ChatGPT , released by Microsoft-backed OpenAI just 14 months ago, changed people’s expectations of what computers could do. Google, which has been racing to catch up ever since, unveiled its Gemini family of models in December. They are multimodal large language models that can interact with you via voice, image, and text. Google claimed that its own benchmarking showed that Gemini could outperform OpenAI's multimodal model, GPT-4, on a range of standard tests. But the margins were slim. 

By baking Gemini into its ubiquitous products, Google is hoping to make up lost ground. “Every launch is big, but this one is the biggest yet,” Sissie Hsiao, Google vice president and general manager of Google Assistant and Bard (now Gemini), said in a press conference yesterday. “We think this is one of the most profound ways that we’re going to advance our company’s mission.”

But some will have to wait longer than others to play with Google’s new toys. The company has announced rollouts in the US and East Asia but said nothing about when the Android and iOS apps will come to the UK or the rest of Europe. This may be because the company is waiting for the EU’s new AI Act to be set in stone, says Dragoș Tudorache, a Romanian politician and member of the European Parliament, who was a key negotiator on the law.

“We’re working with local regulators to make sure that we’re abiding by local regime requirements before we can expand,” Hsiao said. “Rest assured, we are absolutely working on it and I hope we’ll be able to announce expansion very, very soon.”

How can you get it? Gemini Pro, Google’s middle-tier model that has been available via Bard since December, will continue to be available for free on the web at gemini.google.com (rather than bard.google.com). But now there is a mobile app as well.

If you have an Android device, you can either download the Gemini app or opt in to an upgrade in Google Assistant. This will let you call up Gemini in the same way that you use Google Assistant: by pressing the power button, swiping from the corner of the screen, or saying “Hey, Google!” iOS users can download the Google app, which will now include Gemini.

Gemini will pop up as an overlay on your screen, where you can ask it questions or give it instructions about whatever’s on your phone at the time, such as summarizing an article or generating a caption for a photo.  

Finally, Google is launching a paid-for service called Gemini Advanced. This comes bundled in a subscription costing $19.99 a month that the company is calling the Google One Premium AI Plan. It combines the perks of the existing Google One Premium Plan, such as 2TB of extra storage, with access to Google's most powerful model, Gemini Ultra, for the first time. This will compete with OpenAI’s paid-for service, ChatGPT Plus, which buys you access to the more powerful GPT-4 (rather than the default GPT-3.5) for $20 a month.

At some point soon (Google didn't say exactly when) this subscription will also unlock Gemini across Google’s Workspace apps like Docs, Sheets, and Slides, where it works as a smart assistant similar to the GPT-4-powered Copilot that Microsoft is trialing in Office 365.

When can you get it? The free Gemini app (powered by Gemini Pro) is available from today in English in the US. Starting next week, you’ll be able to access it across the Asia Pacific region in English and in Japanese and Korean. But there is no word on when the app will come to the UK, countries in the EU, or Switzerland.

Gemini Advanced (the paid-for service that gives access to Gemini Ultra) is available in English in more than 150 countries, including the UK and EU (but not France). Google says it is analyzing local requirements and fine-tuning Gemini for cultural nuance in different countries. But the company promises that more languages and regions are coming.

What can you do with it? Google says it has developed its Gemini products with the help of more than 100 testers and power users. At the press conference yesterday, Google execs outlined a handful of use cases, such as getting Gemini to help write a cover letter for a job application. “This can help you come across as more professional and increase your relevance to recruiters,” said Google’s vice president for product management, Kristina Behr.

Or you could take a picture of your flat tire and ask Gemini how to fix it. A more elaborate example involved Gemini managing a snack rota for the parents of kids on a soccer team. Gemini would come up with a schedule for who should bring snacks and when, help you email other parents, and then field their replies. In future versions, Gemini will be able to draw on data in your Google Drive that could help manage carpooling around game schedules, Behr said.   

But we should expect people to come up with a lot more uses themselves. “I’m really excited to see how people around the world are going to push the envelope on this AI,” Hsaio said.

Is it safe? Google has been working hard to make sure its products are safe to use. But no amount of testing can anticipate all the ways that tech will get used and misused once it is released. In the last few months, Meta saw people use its image-making app to produce pictures of Mickey Mouse with guns and SpongeBob SquarePants flying a jet into two towers. Others used Microsoft’s image-making software to create fake pornographic images of Taylor Swift .

The AI Act aims to mitigate some—but not all—of these problems. For example, it requires the makers of powerful AI like Gemini to build in safeguards, such as watermarking for generated images and steps to avoid reproducing copyrighted material. Google says that all images generated by its products will include its SynthID watermarks. 

Like most companies, Google was knocked onto the back foot when ChatGPT arrived. Microsoft’s partnership with OpenAI has given it a boost over its old rival. But with Gemini, Google has come back strong: this is the slickest packaging of this generation’s tech yet. 

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Build an LLM-Powered API Agent for Task Execution

web task app

Developers have long been building interfaces like web apps to enable users to leverage the core products being built. To learn how to work with data in your large language model (LLM) application, see my previous post, Build an LLM-Powered Data Agent for Data Analysis . In this post, I discuss a method to add free-form conversation as another interface with APIs. It works toward a solution that enables nuanced conversational interaction with any API. 

For a basic understanding of LLM agents and how they can be built, see Introduction to LLM Agents and  Building Your First LLM Agent Application .

What is an API agent?

An API or execution agent is designed for an execution goal. These agents carry out a task or set of tasks requested by a user by using a set of predefined executive functions. Answering users’ questions based on data sources is an important part of this. Another important piece is to execute what a user (human) or ‌another agent (machine) requires. 

Traditionally, this is done through APIs and some form of application logic and interaction layer such as a web application or page. The user must decide on an execution flow, access the APIs with buttons, or write code. 

Now, it’s possible to add the ability to offload part of the nuts-and-bolts reasoning, as well as a medium to “talk to” the API or SDK or software, so the agent will figure out the details of the interaction.

Building an API agency

To explore this topic, I’ll build a “creative copilot” that can help a marketing organization make use of an API agent to start brainstorming ideas for a marketing campaign.

Choose an LLM

Begin by identifying which LLM to use. This example uses the Mixtral 8x7B LLM available in the NVIDIA NGC catalog. It accelerates various models and makes them available as APIs. The first API calls per model are free for experimentation. 

Note that if you’re working with a model that isn’t tuned to handle agent workflows, you can reformulate the following prompts as a series of multiple-choice questions (MCQs). This should work, as most of the models are instruction-tuned to handle MCQs. Learn more about fine-tuning . 

Select a use case

Next, select a use case. You can explore a variety of NVIDIA AI Foundation Models in the NGC catalog (Figure 1). 

For the purposes of this discussion, I’ll try to chain NVIDIA AI Foundation Model APIs to create a “brainstorming copilot.” You can do the same with any other API for building an execution-oriented agent. I’ll use the following three models for this use case:

  • Mixtral 8x7B Instruct for text generation
  • Stable Diffusion XL for image generation
  • Code Llama 34B for code generation 

web task app

Build the agent

An AI agent is composed of four components: tools, memory module, planning module, and agent core.

For this use case, the tools are the individual function calls to the models. To simplify this discussion, I’ve made classes for each of the API calls for the models (Figures 2 and 3).

web task app

Planning module and agent core

In previous posts, I’ve showcased different planning algorithms. For an example of an explicit Question Decomposition module with a recursive solver, see Introduction to LLM Agents . For an example of a greedy iterative execution plan, see Building Your First LLM Agent Application .

Here, I’ll present the Plan-and-Execute approach that fuses the planning module and the agent core. This is an advanced implementation and essentially compiles a plan before execution. For more details, see An LLM Compiler for Parallel Function Calling .

Because Plan-to-Execute generates a full plan at the start, there is no need to keep ‌track of every step and a memory module is not necessary for the single-turn conversation case. Note that you can still choose to have an iterative plan generation. I am featuring the static generation here to simplify the explanation.  

When to use an LLM compiler-style approach plus fused planning and core

APIs are deterministic. Therefore, preplanning is possible, as you can be fairly confident about the behavior and results of the individual tools. You can save on the additional tokens that need to be generated for an iterative or dynamic flexible planning module. Furthermore, for cases that require several steps to solve a problem, this plan step helps maintain a more concise context for the LLM. In addition, fusing two modules can simplify the general architecture.

When not to use an LLM compiler-style approach plus fused planning and core

Plan-and-Execute is a brittle technique. If the plan fails due to a tool issue, or if the generated plan was incorrect, there’s no path to recovery. In addition, the LLM that powers the fused module must have been tuned effectively to handle the complex logic of generating a plan incorporating the tool’s use.

The prompt is shown below. Because this example uses the Mixtral 8x7B model, the function-calling schema that the model was trained on can also be used. It will generate a plan that can then be executed sequentially for the final result.

Guidance on function calling

While Mixtral 8x7B was tuned for function calling, it can still generate verbose outputs that don’t adhere to a syntactical format. I suggest using one of the output token-constraining techniques, which enables you to ensure the syntactical correctness of the output, not just fine-tune the LLM for semantic correctness. Additional libraries include local-LLM-function-calling and lm-format-enforcer .

A complex example use case

To provide a complex example, I’ll try to “ramble” requests in the way I would talk to a human.

Question : Write a social media post for my ad campaign around selling more detergent. The name of the product is WishyWash, now with a new UltraClean formula, priced at $4.99. Also generate an image to go with it. Actually, while you’re at it, also add that the new product has a softner in the social media post. And brainstorm some other ideas for marketing apart from the social media post.

Generated plan:

The plan formulated involves three steps:

  • Generate an image
  • Write a social media post
  • Generate more ideas for a marketing campaign

Next, trigger the individual tools for the final output. 

Image generation with Stable Diffusion XL 

Although the image generated by Stable Diffusion XL isn’t the best (Figure 4), it is an excellent starting point for brainstorming with an expert editor. That said, if your use case relies on the ability to have proper words, you can fine-tune the model further to address this issue.

 Image of laundry detergent and a pile of folded towels generated by Stable Diffusion XL.

Text generation with Mixtral 8x7B

The social media post and additional marketing ideas generated by Mixtral 8x7B are shown in Figures 5 and 6, respectively. In this case, the agent was able to break down a complex problem and provide solutions from a rambling set of instructions. 

web task app

Note that this specific example is meant to inspire a copilot, where the output is a starting point for an expert human. For an API with a more deterministic output (such as an SDK for interacting with the stock market or a weather app), the function calls can be executed directly. The core value is the ability to reason through a request and use execution-oriented tools to fulfill a request.

Key considerations when building API agent applications

Keep in mind the following key considerations when building your API agent application.

Scaling the APIs 

Three APIs were used in this example. Scaling the approach will require building a retrieval-augmented generation (RAG) system to look for the top five most relevant tools, given a user’s question. It’s not possible to continually add all the APIs that can be executed to solve a task.

Better planning

This example used the Compiler/Plan and Execute style solution, but a better planner such as ADaPT can be used for chaining different APIs. A better planning algorithm can help tackle more complex cases and failure instances in the plan.

Get started

This post has covered the basics of how to build an LLM-powered API execution agent. The discussion is agnostic to any popular open-source framework to help get more familiar with the concepts behind building agents. I highly recommend exploring the open-source ecosystem to select the best agent framework for your application. 

For more information about building reliable, scalable pieces for the API agent for production, check out the AI Chatbot with Retrieval-Augmented Generation Workflow . If you’re looking to experiment with a production-grade RAG pipeline for your LLM application, visit NVIDIA/GenerativeAIExamples on GitHub.

Related resources

  • GTC session: LLM Agent Fine-Tuning: Enhancing Task Automation (Presented by Weights & Biases)
  • GTC session: Accelerating the LLM Life Cycle on the Cloud
  • GTC session: Navigating the World of LLM-based Agents (Presented by Quantiphi, Inc.)
  • NGC Containers: genai-llm-playground
  • Webinar: Implementing Large Language Models
  • Webinar: Bringing Generative AI to Life with NVIDIA Jetson

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This article helps you to migrate Jabber users (with UCM calling) or Jabber messenger users, with Cloud-Connected UC to Webex app.

Migrate Jabber Users with Cloud-Connected UC to Webex app

The migration wizard on Control Hub allows you to migrate Jabber users to Webex app. After you migrate, the Webex app provides the users with an easy-to-use experience that allows them to make calls, send messages, share files, schedule meetings, display availability status, and so on.

Prerequisite

Before you plan to migrate users to Webex app, make sure that you meet the following requirements:

Access to Control Hub with full administrator privileges—The Webex app is primarily managed from Control Hub, which is the management interface for the Webex platform. For more information, see Assign Organization Account Roles in Control Hub.

Onboard your organization to Cloud-Connected UC—Onboard your organization to Cloud-Connected UC to gather the required information about the users and clusters that you plan to migrate. For more information, see Set Up Cloud-Connected UC for On-Premises Devices .

Enable Deployment Insights services—Enable Deployment Insights service on all the Unified CM and Instant Messaging and Presence clusters. This enables sending the configuration details to cloud, required for migration. For more information, see Enable Cloud-Connected UC Services .

Install or upgrade to Cisco Unified Communications Manager version 11.5 or later.

If Hybrid Calling is deployed in your organization, you must remove it for your users before you start the migration. For more information, see Remove Hybrid Calling Configuration From Users .

Synchronize all your organization's directory users to Common Identity (CI).

The following table lists the Unified CM user status across the organization.

Limitations and Restrictions

Consider the following limitation before you start your migration:

Migration Task : You can migrate in batches all the Unified CM users in Common Identity (CI). You can create multiple tasks, but can perform only one migration task at a time. Make sure that there are no migration tasks running in the background when you start a new one, otherwise you might encounter errors during the migration.

web task app

Enter Task Name

Provide a unique task name for your migration task. Having a unique name makes it easy to monitor the progress of your migration tasks.

Read the on-screen prerequisite text, and if you have completed all the prerequisite tasks, check the Prerequisites check boxes, and then click Next to proceed.

You can proceed only after you have completed all the prerequisite tasks.

Select Cluster

The Cluster selection page also provides the cluster details, such as the name of the cluster, available users, planned users, migrated users, and the Unified CM profile.

Choose Settings

Use UC Manager Profile for calling —Click this option and choose a profile from the drop-down list. The Unified CM profiles are defined in Control Hub, based on the voice-mail domain. This helps the client to locate the Unified CM home cluster. The selected Unified CM profile impacts only the users whose migration hasn't started yet and are available in the draft status. However, the Unified CM profile changes won't be applicable to the migrated users or users whose migration task is in progress.

Open Cisco Jabber from Webex app —Click this option to allow Unified CM users to make calls from Cisco Jabber or launch Jabber while making calls from Webex app.

After you finish configuring the settings, click Next .

Select User

The following table lists and describes the user list options.

Review Migration

To continue with the migration without resolving the errors, click the ellipsis (⋮) icon next to How to fix this? and choose one of the following options:

Remove affected users —Click this option, and then click Remove on the confirmation dialog box. The user is removed and added back to the Available list on the User list page.

Download list —Click this option to download the CSV file, and check if the file contains any errors.

Click Refresh for the changes to take effect.

Start Migration

The Migration successfully started message appears.

Click Done . Proceed to step 2.

Schedule migration —to schedule and start the migration sometime later.

Perform the following procedure to schedule and start the migration sometime later.

Click Schedule migration .

Enter the following details:

Click the Select date field, and choose the date using the date picker.

Click the Select start time field, and choose the time using the time picker.

Choose your time zone from the Time zone drop-down list.

The Migrate Jabber to Webex app page appears. You can view the migration tasks and the status, such as Draft, In-Progress, and Completed. For more details, see Migration Status . You can click the migration status to view the following details in the respective tabs:

Error —Click to view the total number of users who are not migrated. You can also view the name of the user, email ID, service profile, and the error message. You can either troubleshoot the error or contact Cisco TAC for assistance.

Pending —Click to view the total number of users who are not yet migrated.

Successful —Click to view the total number of users who are successfully migrated.

Migration Status

On the Migration task status page, you can track the status of your migration tasks, view the cluster and user details, and review errors.

The following table lists the migration status, description, and the corresponding actions.

In Progress

The migration has started and is in progress.

You can’t perform any tasks while the migration is in progress.

The migration is complete.

If there are any errors, you can view them and if required, take necessary actions.

Click the ellipsis (⋮) icon on the Completed task status and you can perform the following tasks:

Download the CSV file with user details.

Resolve any configuration errors or raise a support case with TAC for assistance.

Troubleshooting Migration Issues

This section provides the necessary information and solutions to resolve some of the common issues that you might face before you plan to migrate or during the migration to Webex app.

Missed Notifications

The database change notifications are not automatically sent to Cloud-Connected UC when you add, update, or delete information from Unified CM during one of the following scenarios:

Inventory synchronization

COP file installation or upgrade

Bulk operations in Unified CM

The information that you’ve added or updated might take approximately 4 to 5 hours to be effective in Cloud-Connected UC. However, for delete operations, you might have to manually delete the information from Cloud-Connected UC.

Service Enablement

After you enable Deployment Insights, the updated data might take approximately 8 to 9 hours to reflect in the Migration tasks.

Bulk Updates on Control Hub or On-Premises

After you perform the bulk updates on Control Hub or on the on-premises nodes, the updated data might take approximately 8 to 9 hours to reflect in the Migration tasks.

User List Page Timeout Error

After you select a cluster and navigate to the User list page, the page might fail to load, if the number of Available users in the cluster is more than 30K. Close the task and reopen it to resolve the issue.

  • Webex Cloud-Connected UC Overview
  • Set up Webex Cloud-Connected UC for on-premises devices

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Rev. R.B. Holmes' task force symposium: Crafting new Black history curriculum

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The Rev. R.B. Holmes Jr. is bringing Black History lessons to the sanctuary of Bethel Missionary Baptist Church for two days in response to what he perceives as the state's efforts to dilute its importance in Florida's classrooms.

The purpose of the conference is two-fold: To highlight Black history and to present a proposed curriculum to the governor's office.

The two-day "Teaching our Own History" task force symposium will take place from 9 a.m.-3 p.m. Monday and Tuesday at Bethel Family Life Center, 406 N. Bronough Street.

“We will continue to stand against the forces and powers that want to weaken, dilute, and eradicate the accurate teaching of African American history. This symposium will bring together leading scholars teachers and authors of African American history, as well as faith leaders, elected officials and community organizations. We must 'Stay Woke' and consistently challenge governmental officials and others who are dismantling DEI," Holmes said in a release.

The conference was planned in response to an "attempt to distort and water down" Black history lessons in classrooms. Holmes spoke out and protested DeSantis' anti-woke agenda in the spring in Tallahassee after the governor effectively banned the College Board's AP African American History course and revised the state's Black history curriculum standards in 2023.

"We will present to the governor of Florida, the Commissioner of Education and the Board of Education a factual, accurate and correct teaching of African American history in our public schools," Holmes said in the release. "An enslaved people didn't derive any benefits from slavery; slavery was brutal, treacherous, sinful and unscrupulous."

Leaders of the Florida General Baptist Convention Inc. will help Holmes and others render the new Black history curriculum. Bethel is an affiliate church of the convention.

In other developments, the Rev. Carl Johnson, president of the Florida General Baptist Convention Inc., said over 50 churches and organizations have expressed interest in creating "Freedom Schools," a staple to Black education in the south during the Civil Rights Movement.

"The establishment of these schools will be a powerful source of education, information and inspiration," Johnson said.

At 2 p.m. Tuesday, the task force will head to the governor's office and the Commissioner of Education's office to deliver the curriculum proposal and hold a press conference at the Turlington building, outside the commissioner's office.

More: Rev. Dr. R.B. Holmes Jr.: Why ‘the teaching of our own history’ must prevail in Florida

"African American studies stands at the forefront of challenging the ahistorical myths and omissions that are incompatible with a future that must be based on scientific facts, respect for diversity, liberty, and a commitment to justice," task force member and Florida A&M University history Professor Larry Rivers said.

  • When : Monday, Feb. 26 and Tuesday, Feb. 27; 9 a.m.-3 p.m. each day, with a 7 p.m. revival church service each evening.
  • Where : Bethel Missionary Baptist Church, 224 N. Martin Luther King Jr. Blvd.

Alaijah Brown covers children & families for the Tallahassee Democrat. She can be reached at  [email protected] .

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  28. NVIDIA app beta FAQ

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