• Start the presentation and see your notes in Presenter view Article
  • Add speaker notes to your slides Article
  • Rehearse and time the delivery of a presentation Article
  • Record a slide show with narration and slide timings Article
  • Print your PowerPoint slides, handouts, or notes Article
  • Create a self-running presentation Article

powerpoint presentations notes

Add speaker notes to your slides

When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience.

During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Add notes while creating your presentation

The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes . Type your speaker notes there. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below).

Shows the speaker Notes pane in PowerPoint

If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the side of the pane. You can also enlarge the Notes pane by pointing your mouse at the top line of the pane and then dragging upward after the pointer turns into a double-headed arrow.

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to while editing your presentation, see  Add speaker notes to your slides.  

powerpoint presentations notes

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Change the size of the text in the Notes pane in Presenter view

Presenter view isn't something you have to create. PowerPoint assembles it for you by gathering the notes you've typed for each slide and pairing them with a set of controls for navigating through your presentation.

By default, PowerPoint is set to use Presenter view when you run a slide show. You can change this setting on the Slide Show tab of the PowerPoint ribbon:

The Presenter View option is controlled by a check box on the Slide Show tab of the ribbon in PowerPoint.

Read Start the presentation and see your notes in Presenter view for more details about how to see and use Presenter view.

Print speaker notes

See Print slides with or without speaker notes .

Print slides with or without speaker notes

Start the presentation and see your notes in Presenter view

Transfer slides from one presentation to another

Add notes to your slides

To add notes to your slides, do the following:

On the View menu, click Normal .

Select the thumbnail of the slide you want to add notes to.

Shows a slide selected in the thumbnail pane in PowerPoint 2016 for Mac

The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.

Shows the notes pane in PowerPoint 216 for Mac

View your notes while you present

If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:

On the View menu, click Presenter View .

You'll see the main slide that you're presenting, a preview of the next slide, and any notes you've added for the current slide below the preview of the next slide.

Shows notes in Presenter View in PowerPoint 2016 for Mac

Your audience will only the slides that you're presenting in your presentation, and not your notes.

Print your slides and handouts

PowerPoint for the web lets you create speaker notes, but it doesn't have the ability to show you the notes while you're presenting your slide show.

Create speaker notes

On the View tab of the ribon, in the Show group, select Notes.

The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.

The Notes pane appears across the bottom portion of the window.

If you're a Microsoft 365 business subscriber and your presentation is stored on OneDrive for work or school or SharePoint in Microsoft 365, you can print your speaker notes. See Print your PowerPoint slides, handouts, or notes for more information.

See speaker notes while presenting

Currently you must use a desktop version of PowerPoint to see speaker notes while you're presenting.

Facebook

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

powerpoint presentations notes

Microsoft 365 subscription benefits

powerpoint presentations notes

Microsoft 365 training

powerpoint presentations notes

Microsoft security

powerpoint presentations notes

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

powerpoint presentations notes

Ask the Microsoft Community

powerpoint presentations notes

Microsoft Tech Community

powerpoint presentations notes

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

How-To Geek

How to use speaker notes in powerpoint.

If you're worried about forgetting important points during your presentation, jot down some speaker notes. Here's how to prepare and use them.

Quick Links

Add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Normal Presesntation View

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Select slide to add notes in pane

Next, click the “Notes” button at the bottom of the window.

Notes button

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Tap to add notes

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

Slideshow view

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

Speaker notes

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Select file tab

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

Print in left-hand pane

In the “Settings” group, select the option that says “Full Page Slides.”

Full page slides

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Notes Pages

Finally, click “Print.”

Print

You’ll now have a physical copy of your speaker notes.

How to Add Notes to PowerPoint Presentations: A Comprehensive Guide

Sara Wanasek

Sara Wanasek

How to Add Notes to PowerPoint Presentations: A Comprehensive Guide

Presenting a slideshow can be a daunting task, especially when you’re speaking to a large audience. Thankfully, most presentation software comes equipped with the ability to add notes to your slides, making it easier for you to stay on track and deliver a seamless presentation – no full memorization needed.

In this blog, we will explore two different ways that you can to add notes to PowerPoint:

  • Presentation notes that you prepare in advance and only you can see or
  • Adding live notes to your presentation for your audience to see

By leveraging these techniques, you’ll be able to engage your audience effectively and deliver memorable presentations. Let’s dive in.

How to Add Presenter Notes in PowerPoint

Presenter Notes in PowerPoint are notes that you can view on your screen while you are presenting. Your audience will not see these notes, just you, so you can stay on track, remember important points, and deliver your information clearly and easily. Presenters, here’s everything you need to know to add notes to PowerPoint.

Add Notes in Edit Mode

Notes can be added to any slide in PowerPoint. Follow these steps:

  • Start by clicking on the Notes button located beneath each slide. If you don’t see it, click on the View tab at the top of the screen and then click on Notes Page.
  • Begin typing your notes for that slide, providing additional details, reminders, or cues to guide your presentation.
  • Repeat the process for each slide you want to add notes to.

Once you’ve added your notes, you’re ready to deliver your presentation with confidence!

add notes to powerpoint

Present with Notes

Now that your notes are added to your presentation, let’s learn how to use them during the presentation. Do note that to present with the Presenter Notes, you will need to be connected to another screen or projector.

  • First, select the Slide Show tab in the PowerPoint ribbon
  • In the Set Up section, click the check box for Presenter View
  • Enter Presentation Mode! You should see your presentation on one screen (such as your projector) and your notes displayed on the other screen (such as your laptop).

⚠️ If the Presenter view appears on the wrong screen, you can swap this by clicking on the Display Setting on top of the Presenter view screen.

presenter notes in powerpoint

As you move through your slides, your notes will automatically advance with the slides, keeping you right on track.

Print Notes

If you prefer a physical copy of your notes to present with or want to share it with your audience, you can print them from PowerPoint.

To do this go into File → Print → and under Settings , choose Notes Pages . Now, you can Print .

Presenting with notes in your PowerPoint presentation helps you stay on track, maintain confidence, engage your audience, adapt to unexpected situations, and appear professional and organized, ultimately leading to a smoother, more impactful delivery. But what if you want to further explain a concept with notes and annotations during your presentation? You can with annotation tools! →

Add Notes During a Presentation

Need to add notes to aid your presentation and help your audience understand, follow along, and stay engaged? Presenter tools such as annotations are great tools to help your presentation delivery and pace. By interacting with your slide information throughout your presentation, you can encourage active learning and audience participation in the presentation. There are a few ways you can add notes to PowerPoint:

Add Notes to Any Slide

During your presentation, you can add notes in two main ways:

1.You can use PowerPoint’s built-in simple pen and highlighter to add notes to your slide. This is found in the bottom left corner of the screen click on the pen and choose your color to begin drawing.

2. For sightly more advanced pen tools, text boxes, and shapes, you can use the free PowerPoint add-in ClassPoint, to add notes to PowerPoint sides . Once downloaded, ClassPoint , an audience engagement tool, will add a toolbar at the bottom of your presentation screen with these additional annotation & presentation tools .

This gives you different thickness options and color options for the pens , highlighters , shapes , and text boxes on your slide.

Insert Whiteboard Slides

Did you know you can even add a blank whiteboard slide into your PowerPoint presentation while you are presenting? With ClassPoint, it’s true!

Perfect for when you run out of space, want to brainstorm, or have fresh details to convey to the audience.

To add a whiteboard slide to your presentation, click on the Whiteboard icon on the ClassPoint toolbar. From there, choose a template provided, or add your own whiteboard background design . This slide will be opened & inserted right into your presentation and you can begin adding your notes. All annotations added will be saved once you exit out of the presentation mode.

Add disappearing laser ink

With ClassPoint’s presentation toolbar, you can also use the laser pointer to write with disappearing ink!

Although this will not save to your slide, it is a great way to help your audience follow along and make connections to your slide information.

Share Notes

Just like when you printed your Speaker Notes above, you can also share all the notes you added to your PowerPoint slides. Print your presentation, or share it with your audience via a QR code.

Click on the Share PDF icon on the ClassPoint tab in the PowerPoint ribbon. Select to include the whiteboard and annotations that you made and click Generate . A QR code will appear that your audience can scan to access your PowerPoint slides and see all the notes you have added!

powerpoint presentations notes

Overall, adding annotations to your PowerPoint presentation is a great way to enhance your message, engage your audience, and make your presentation more effective. So if you haven’t tried it before, why not give it a go and see the difference it can make to your next presentation?

Adding notes to your presentation is a simple but effective way to elevate your overall performance. Whether you’re adding notes in edit mode or during your presentation, PowerPoint offers a variety of tools to help make your presentation a success. Start implementing these strategies with ClassPoint, and watch as your presentations become more engaging and impactful than ever before!

About Sara Wanasek

Try classpoint for free.

All-in-one teaching and student engagement in PowerPoint.

Supercharge your PowerPoint. Start today.

500,000+ people like you use ClassPoint to boost student engagement in PowerPoint presentations.

Home Blog PowerPoint Tutorials How to Add Speaker Notes in PowerPoint? A Quick Guide with Video Tutorials

How to Add Speaker Notes in PowerPoint? A Quick Guide with Video Tutorials

Guide to Presenting and Using Speaker Notes in PowerPoint

It can be hard to remember all the information you intend to discuss during a presentation. To avoid text-heavy slides and missing out on important information, some presenters use notes or flashcards. A more elegant method of presenting your slides is to use speaker notes in PowerPoint .

What are Speaker Notes in PowerPoint?

Speaker notes in PowerPoint are hidden notes in your PowerPoint slides that can be added to help you remember bits of information. Speaker notes are only visible to the presenter and can also be printed with slides for reference. You can use the printed version of speaker notes for yourself or the audience for later reading.

Speaker notes are visible to the presenter during Presenter View, which enables viewing the slide and notes side by side. This enables the presenter to show the audience only the slides, as he/she presents with the aid of notes visible on their screen.

How to add Speaker Notes in PowerPoint

What are the Benefits of using Speaker Notes?

Speaker notes can have a number of benefits and can enable you to not only appear more confident as you present but to also better organize your slides.

1. Speaker Notes Help Avoid Text-Heavy Slides

One of the benefits of using speaker notes is that you can avoid adding too much text to your slides and insert related points as Speaker Notes. This can provide your audience with a clutter-free view of your slides, as you use the notes to ensure you remember all the important bits of information during the presentation.

2. Speaker Notes can Help Replace Paper Notes

Flashcards or paper notes can look inelegant and can cause confusion if they get mixed up. Many presenters end up stuttering or scrambling their notes during a presentation due to this very problem. Presenters can avoid this hassle by simply using speaker notes in PowerPoint.

3. Speaker Notes can be Helpful in Recalling Information

Speaker notes can be helpful in remembering important information when you find it difficult to recall the information. In such a case the notes can be added as a precaution so that you can quickly recall that important piece of information when you have a hard time recalling something.

4. Speaker Notes can Enable You to Stay on Point

With a presentation with a bit of text and an elaborate theme, a presenter can easily lose focus. To stay on point, you can add speaker notes to set the right sequence for you to follow as you present your slides.

5. Speaker Notes can Help you Appear More Confident

The audience appreciates a presenter when he/she has the confidence to look them in the eye and speak their heart out. Presenters who scramble for notes or keep looking at their flashcards can appear less confident.

How to Add Notes to PowerPoint?

Adding speaker notes in PowerPoint is very simple. In this short tutorial we explain how to add notes to PowerPoint depending on your preferred platform.

How to Add Speaker Notes to PowerPoint for Windows?

Step 1. Select the Slide you want to add speaker notes to.

Step 2. Select Notes in the bottom right section of your screen.

Step 3. Add the notes you want below the PowerPoint slide.

How to Add Speaker Notes to PowerPoint for macOS?

How to Add Speaker Notes to PowerPoint for web?

PowerPoint in the web version lets you create Speaker Notes but does not let you view them when you are presenting.

Which option is used to create speaker notes in the PowerPoint Slide?

On the View tab of the ribbon, in the Show group, select Notes.

The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.

Also, you can add speaker notes in PowerPoint by clicking the Notes option at the bottom of the slide to open the notes pane. The option can be used to open or hide the pane anytime.

Expand Notes Pane: To expand the notes pane, hover your mouse to reveal the vertical scroll bar and drag to adjust the size of the pane according to need.

Adding Speaker notes to PowerPoint presentations

How to View Speaker Notes in PowerPoint while Presenting?

How to present with speaker notes? Now that you know how to add notes to PowerPoint, you can use this feature to deliver your presentation while visualizing the speaker notes as a presenter. Here we will see how to view speaker notes in PowerPoint in Presenter View.

Enable Presenter View: You can view Speaker Notes in PowerPoint in Presenter View . To make sure this option is enabled in PowerPoint, go to the Slide Show tab, and check Use Presenter View .

Speaker Notes enabled in PowerPoint Presenter View Mode

Select Monitor Settings: From the Slide Show tab, you can also select which monitor you want your presentation to appear on. This can help you ensure that the monitor selected for the speaker notes does not swap with the monitor screen intended for the audience. Usually, setting the monitor settings to Automatic should automatically show speaker notes on your laptop and the view with only your slides to the audience. However, checking these settings beforehand can help you avoid swapping the screens.

Speaker Notes text adjustment interface in PowerPoint

Adjust Text Size for Notes: When in Presenter View, you can also expand or reduce the size of the text using the buttons on the bottom right corner of the screen.

Adjusting Speaker Notes in PowerPoint

Navigate Slides: The arrow keys enable you to move between slides in Presenter View.

Annotate Slides: You can enable the Pen tool or highlighter to annotate slides during your presentation or use the Laser Pointer to focus on parts of your slide using an onscreen laser tool. These options are available via the Pen and Laser Pointer Tools option at the bottom of the Presenter View menu.

Zoom Slides: You can zoom in to a specific slide by selecting the Zoom option and then clicking on a specific section of the slide that you intend to zoom in.

Speaker Notes Zoom option

Switch to a Specific Slide: You can also jump to a specific slide via the See all slides option. This can help you instantly change your slide in a single click, without moving back and forth to find it.

Black or Unblack Slideshow: You can hide or unhide a slide by using the Black/Unblack Slideshow option.

Toggle Subtitles: In a previous post, we showed you how to enable subtitles and captions in PowerPoint . The subtitle button in Presenter View enables you to toggle the subtitles on or off.

Hide Presenter View: To turn off Presenter View anytime, you can select Hide Presenter View from the More slideshow options button.

How to print PowerPoint with Speaker Notes?

Print Speaker Notes in PowerPoint using different layouts

Print PowerPoint with Speaker Notes is very simple:

Printing Speaker Notes with Slide Thumbnails: You can print speaker notes directly in PowerPoint by going to File -> Print -> Settings -> Notes Pages.

Printing Speaker notes without Slide Thumbnails: If you would like to print the notes without thumbnails, go to View – > Notes Pages, delete the thumbnails for each slide, and then print your notes via File -> Print -> Settings -> Notes Pages.

Printing Speaker Notes in PowerPoint without Thumbnail

Creating and Printing Handouts using Speaker Notes in PowerPoint

You can create handouts from your speaker notes by exporting them to a Microsoft Word file or printing them directly from PowerPoint.

Select Notes to Export in PowerPoint

Export Handouts to Word

To export your handouts to Word, go to File -> Export -> Create Handouts .

This will provide you with the option to select whether you would like to export notes next to slides or export blank lines next to slides, notes below slides, blank lines below slides, or the outline only.

Speaker Notes Printing in Microsoft Word

Below is an example of handouts exported to Microsoft Word from PowerPoint. You can print these handouts from Word anytime via File -> Print.

Final Words

Speaker notes in PowerPoint can help presenters create uncluttered slides and present information without worrying about messy paper notes or missing out information because of an oversight. Speaker notes provide much needed support to cater to the needs of the modern presenter, with the added advantage of printing or providing handouts to the audience after the presentation, such as citations and links for further reading.

If it’s your first time presenting with speaker notes in PowerPoint, you should try to acquaint yourself with the necessary settings and features of speaker notes to avoid getting confused when using them for the first time. Sometimes, monitor settings can flip, especially amidst an online presentation via Zoom or other video calling apps. To prevent that from happening, you can have a mock call with a colleague to make sure speaker notes aren’t visible. To do that, you can rehearse your presentation by adjusting your screen share view while hiding speaker notes.

Discover our step-by-step guide on how to make a presentation .

powerpoint presentations notes

Like this article? Please share

Presentation Ideas, Presentation Tips, Speaker Notes, View Presentation Filed under PowerPoint Tutorials

Related Articles

How to Create a 5 Minutes Presentation

Filed under Presentation Ideas • February 15th, 2024

How to Create a 5 Minutes Presentation

Master the art of short-format speeches like the 5 minutes presentation with this article. Insights on content structure, audience engagement and more.

How to Plan Your Presentation Using the 4W1H & 5W1H Framework

Filed under Design • January 24th, 2024

How to Plan Your Presentation Using the 4W1H & 5W1H Framework

The 4W1H and 5W1H problem-solving frameworks can benefit presenters who look for a creative outlook in presentation structure design. Learn why here.

How to Create Presentations with AI using ChatGPT

Filed under Education , Presentation Ideas • January 1st, 2024

How to Create Presentations with AI using ChatGPT

We tested ChatGPT for helping us create better presentations. Join us in this article to know a first-hand experience on AI content generators and their potential role for presenters.

Leave a Reply

powerpoint presentations notes

Blog > All about notes in PowerPoint Presentations

All about notes in PowerPoint Presentations

08.06.21   •  #powerpoint #tips.

Not only is a well-prepared PowerPoint presentation essential, but also a red thread and a fluent presentation. With the help of notes in PowerPoint, this is no longer a problem! In this blog post, we will not only explain how you can add powerpoint notes, but also how you can edit them and make good use of them during a presentation. We will also show you how to print out the notes and how to delete them again.

Inserting and editing notes in PowerPoint

  • First open your presentation.

insert notes

There are two ways you can print out the notes. With the slides or without.

powerpoint presentations notes

Print notes with the slides

print notes out with the slides

Print notes without the slides

Using notes during a presentation.

presenter view

If you want to share your PowerPoint on Zoom without showing the audience your notes, there are several options. A very simple and straightforward option would be to simply print out your notes. If you have two monitors, PowerPoint will automatically set up the Presenter View for you. If you do not have a second screen, you only have to go to the three dots at the very bottom left during the presentation, there you can easily display the speaker view under "Speaker view".

Now, turn the tables! - Let your attendees take private notes

With the help of SlideLizard (a cool software for live audience interaction in PowerPoint), your participants can make private notes directly on their own smartphones during the presentation. These notes remain linked to the slides and at the end of the presentation, all participants receive their own notes via email. In addition, your audience can mark the most important slides with a star to make them easier to find again later. Moreover, with SlideLizard you can add live polls & quizzes directly in your PowerPoint. You can try SlideLizard for free today !

powerpoint presentations notes

Deleting notes in PowerPoint

Of course, there is also the option of deleting the notes. You can delete them directly on the respective slides or you can delete them all at once. Proceed as follows:

delete the notes

Keyboard shortcuts for notes in PowerPoint

How can I add notes in PowerPoint?

To add notes in PowerPoint, go to "Notes" in the "View" tab or you can also insert notes via the status bar at the bottom right with just one click.

How do I print notes in PowerPoint?

Go to "Print" in the "File" tab. Then select "Notes pages" in the print layout instead of "Full page slides".

How can I use the notes in PowerPoint during my presentation?

In order to see your PowerPoint notes during your presentation, you must check the box "Use Presenter View" in the tab "Slide Show" beforehand. They will then be displayed automatically during your presentation.

Related articles

About the author.

powerpoint presentations notes

Miriam Rapberger

Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.

powerpoint presentations notes

Get 1 Month for free!

Do you want to make your presentations more interactive.

With SlideLizard you can engage your audience with live polls, questions and feedback . Directly within your PowerPoint Presentation. Learn more

SlideLizard

Top blog articles More posts

powerpoint presentations notes

Create and insert GIFs in PowerPoint

powerpoint presentations notes

How to introduce SlideLizard to your audience

SlideLizard Live Polls

Get started with Live Polls, Q&A and slides

for your PowerPoint Presentations

The big SlideLizard presentation glossary

WWTBAM is an acronym for "Who wants to be a Millionaire", which is a famous quiz show that airs in several countries.

Pop-up Events

Pop-up events only last for a short period of time, such as only for one night or one month. An example: Another location of a shop is opened for only one month to extend the reach.

Solution Presentation

A solution has already been found during a solution presentation. The only thing that remains is to find a solution on how to realize the decision.

Valedictory Speech

A valedictory speech is given in order to say goodbye, usually at graduation. It should inspire listeners and functions as a send-off into "real life".

Be the first to know!

The latest SlideLizard news, articles, and resources, sent straight to your inbox.

- or follow us on -

We use cookies to personalize content and analyze traffic to our website. You can choose to accept only cookies that are necessary for the website to function or to also allow tracking cookies. For more information, please see our privacy policy .

Cookie Settings

Necessary cookies are required for the proper functioning of the website. These cookies ensure basic functionalities and security features of the website.

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information about the number of visitors, etc.

  • iPhone 15 Plus vs. Pro Max
  • 3 Key Tech Trends to Watch in 2024

How to Use Speaker Notes in PowerPoint

Speaker notes keep a presenter on track during a presentation

  • Brock University

What to Know

  • To add a note, go to Slide pane > select slide's thumbnail > enter notes into Notes pane.
  • To see notes during presentation, go to Slide Show > Use Presenter View .

Here's how to use and print PowerPoint notes, accompanied thumbnail versions of the appropriate slides, as a handy reference when making an oral presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint for Mac, and PowerPoint Online.

How to Add Notes in PowerPoint

Keep on track during your slideshow by adding speaker notes to each slide of your presentation. You don't need to write down everything you want to say, just add enough information to keep your speech flowing.

Go to View and select Normal . In PowerPoint Online, toggle the notes pane on and off by selecting View > Notes .

In the Slide pane, select the thumbnail of the slide you want to add a note.

Place the cursor in the Notes pane. The text in the Notes pane reads, Click to add notes .

If you don't see the Notes pane, go to View and select Notes . On a Mac, drag the bar below the slide upward to reveal the notes section.

Type or paste your notes into the Notes pane.

Save the changes to your presentation.

How to See Your Notes During a Presentation

If your computer is connected to another monitor or projector, you can enable Presenter View in PowerPoint 2016, 2013, and 2010.

Go to Slide Show and select Use Presenter View .

Select the monitor that you want to use to view your speaker notes in the Display Settings dialog box. Place a check next to This is my main monitor .

If available, select From Current Slide , Custom Slide Show , Present Online , or Broadcast Slide Show . Each of these views displays your slideshow notes during the presentation.

PowerPoint for Mac works a little differently than the Windows version. To see your notes during a presentation, go to Slide Show and select Presenter View .

PowerPoint Online is unable to open a presentation in Presenter View because it can't connect to an additional monitor.

Tips and More Information on PowerPoint Notes

Speaker notes are notes added to PowerPoint presentation slides as a reference for the presenter . Notes in a PowerPoint slide are hidden during the presentation and only visible to the one presenting the slides.

Presenter View works only if your computer is connected to another display. The purpose of Presenter View is to show something different on your screen than on the one your viewers are watching.

While in Presenter View, you'll see the current slide, the upcoming slide, and your notes. Presenter View includes a timer and a clock that shows if your presentation is running too short or too long.

To exit Presenter View, and end the presentation, select End Slide Show at the top of the screen. If you don't see that option, right-click the slideshow and select End Show .

Get the Latest Tech News Delivered Every Day

  • How to Hide and Unhide a Slide in PowerPoint
  • Make the Most of PowerPoint's Slide Transition Options
  • How to Print PowerPoint Slides
  • How to Put a GIF in PowerPoint
  • Different Ways to View Slides in PowerPoint
  • How to Add Page Numbers in PowerPoint
  • Add, Delete or Change the Order of PowerPoint Slides
  • Slide Layouts in PowerPoint
  • Outline View in PowerPoint or OpenOffice
  • The 10 Most Common PowerPoint Terms
  • How to Do a Voiceover on PowerPoint
  • Loop a PowerPoint Slide Show
  • Edit Music, Sound, or Other Audio Settings in PowerPoint
  • How to Insert PDF Files Into PowerPoint Presentations
  • Tips for Memorial PowerPoint Presentations
  • How to Share a PowerPoint on Zoom
  • GTA 5 Cheats
  • Print on a Chromebook
  • Nothing Phone 2 Review
  • Best YouTube TV Alternatives
  • Asus ROG Ally vs. Steam Deck
  • Gameshare on Nintendo Switch

How to add notes to your Microsoft PowerPoint slides

Sandy Writtenhouse

When you present a slideshow, it’s likely that you have more to say than what displays on the slides. You may want to expand on the text you’ve included, or if the slide only contains visuals, explain them further.

Add speaker notes to a slide in PowerPoint

Hide notes while editing a slideshow, view speaker notes during a slideshow.

Luckily, Microsoft PowerPoint provides a built-in feature for speaker notes. This allows you to add notes to each slide and then see them in Presenter View when you start the show.

What You Need

Microsoft PowerPoint

Open your PowerPoint presentation and select the first slide where you want to add notes.

Step 1: Go to the View tab and choose either Normal or Outline View . This allows you to see your slide along with the note you plan to add.

If you’re wondering how to add a note in PowerPoint without changing the view, the short answer is: You can’t. But if you prefer not to use Normal or Outline View, you can check out the Notes Page view in the same section of the ribbon.

While still technically a “view,” this displays your slide and a text box for your note as a printed page, as shown below.

Step 2: Display the Notes panel below the slide if it’s not visible using one of the following:

  • Click the Notes button in the Status Bar at the bottom.
  • Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays.
  • How to add fonts to Google Slides
  • Best Microsoft Office deals: Get Word, PowerPoint, and Excel for free
  • This PowerPoint ploy could help hackers empty your bank account

Step 3: When the panel is empty, you’ll see “Click to Add Notes” within it. Place your cursor in the box and type your note.

Step 4: You can apply simple formatting to your note using the tools on the Home tab or in the floating toolbar. This is handy if you want to add bullet points or emphasize the font with bold, italics, or an underline.

Step 5: If you have a lengthy note within the panel, you’ll see a scrollbar appear on the right so that you can move down and see the entire note. You can also drag up on the panel to enlarge it.

If you want your slide in full view as you're assembling or editing your slideshow, you can hide the presenter notes. This does not delete them; it merely moves the notes panel out of view.

Do one of the following to hide your notes:

  • Drag the notes panel downward until it no longer displays.

When it’s time to present your slideshow, you can use Presenter View to see your speaker notes. This allows you to view the notes for each slide on your monitor while presenting the slideshow on another. Your audience will not see your notes.

Step 1: Go to the Slide Show tab. On Windows, check the box for Use Presenter View in the Monitors section of the ribbon. On Mac, click the Presenter View button in the Start Slide Show section.

If you’ve already started the slideshow, you can still turn on Presenter View. Click the Three Dots in the Presenter Toolbar and choose Show Presenter View (Windows) or Use Presenter View (Mac).

Step 2: You’ll then see your notes display on the right side of the screen, with your slide on the left. As you advance each slide, the notes will display accordingly.

Step 3: The text for your note wraps automatically to the next line, and you have a scrollbar to move through those lengthy notes.

To adjust the font size for the notes, use the buttons below the notes panel.

Whether you want to add notes to PowerPoint to talk through your slideshow or simply as references while you assemble your slides, be sure to take advantage of this built-in feature.

For additional ways to work in Microsoft PowerPoint, check out how A.I. can help you create your slideshows .

Editors' Recommendations

  • How to measure your PC’s power use, and why it matters
  • How to keep your Microsoft Teams status active
  • How to use Microsoft Copilot in Teams, Powerpoint, Excel, and more
  • PowerPoint will use ChatGPT to create entire slideshows for you
  • Microsoft might put ChatGPT into Outlook, Word, and PowerPoint
  • How-To Guides

Sandy Writtenhouse

Microsoft has just made Teams Premium available for a short time. The preview will allow Microsoft's customers to test out some of the new features that won't be widely available for a while yet.

A few interesting features are making an appearance during this short trial run, including the ability to add custom branding to meetings, live translated captions, and meeting recaps prepared by artificial intelligence (AI).

Microsoft Teams is one of the most popular communication applications for businesses, thanks to its useful integration with Office 365 and other compatible apps, along with the ability to create many different kinds of communication structures. One of the primary options is teams themselves — divisions of people focused on the same subject or task within a greater group — so knowing how to create a new team in Microsoft Teams is incredibly important to maximizing your organization's productivity.

Here’s how to quickly make one and your options for setting them up.

Virtual meetings have grown more and more common in the last few years. These calls, often consisting of both voice and video, aid communication at a time when many organizations have both on-site and remote employees. Microsoft Teams is among the most popular tools used for day-to-day calls in many organizations.

You are currently viewing Everything You Need to know About Notes in PowerPoint

Everything You Need to know About Notes in PowerPoint

  • Post author: Jacob Stauttener
  • Post published: October 11, 2021
  • Post category: Presentations
  • Post last modified: August 15, 2022
  • Reading time: 23 mins read

Please Share This Share this content

  • Opens in a new window

Do you have a presentation to make and find yourself wondering how to add notes to PowerPoint?

Adding notes to your PowerPoint Presentation is a simple and effective way to make presenting easier. In this article, we will go over how you can add notes to PowerPoint, tips on using those notes, and how to print some fancy PowerPoint notes.

Now, let’s get right into it!

Why Would I Want Notes in my PowerPoint?

PowerPoint Slides are not meant to be your script. They are meant to enhance your message and help guide the attention of your audience. Generally, you want the audience’s focus to be on you and your spoken word – not your slides.

The temptation for many first starting with PowerPoint is to place all of the information they need to discuss on the slides. The problem with this is that the audience begins to read your slides and lose concentration on the words from your mouth. When the audience reads your slides ahead of you, they often lose their interest fast and their attention is split between your words and what is on the slide.

Why should I use notes in PowerPoint?

PowerPoint gives you a simple way to add notes to your slides that your audience never sees. These notes are there to help you so you never have to use your presentation deck as your script. Instead, you the notes section.

So, how do we add notes to PowerPoint?

How to Add Notes to PowerPoint

Microsoft made adding notes to PowerPoint extremely easy. All you have to do is go down to the bottom of the screen where it says “Click to add notes”. Once you click there, you can add in your notes for the presentation.

How to Add Notes to PowerPoint

I recommend that you use this for a point form. For my videos made from converted PowerPoint files, I like to write my full script there. I have also seen marketing, communications and presentation professionals use this space for stage and technical directions too.

What to do if you Don’t See the Notes Section

If you don’t see the notes section, there is a little tab at the bottom of the screen that you can click to make the notes appear.

How to find the notes section in PowerPoint when you don't see it.

I want to point out that the you can adjust the separating bars between sections. You can change the size of the notes area by hovering over the line and then clicking, holding and dragging that line to resize the area.

You can resize the window sections by clicking and dragging with your mouse

Different Views and Adding Notes

Speaking of different views, you don’t need to write out all your notes on the default slide design page (also known as the “Normal” View). You can also access these notes in the “Outline View” and the “Notes Page” too.

Looking at different views and Notes

Personally, I like editing my notes in the “Normal View”. Remember that you can resize your notes window by hovering over the bar above it. When you see the two sided arrow, click and drag to resize the window. That will give you ample room to edit your notes while viewing your slides. The “Notes Page” is also a good view for editing your notes.

How Should I Write Up my Notes in PowerPoint?

How you write up your notes for your presentation is completely up to you. My opinion is that the best method is to write out a series of point form notes that remind you of your salient points and to act as a guide to keep you on track. This way, you don’t get off track, cover everything you want and maximize your potential interaction with the audience.

To me, so long as you know the content, this is the best way to present to your audience as it allows flexibility in your delivery to cater to the room. It his harder to adjust to your delivery if your presentation is fully scripted out.

  • My opinion – point form notes are the best
  • State only your salient points
  • Use as a guide to stay on topic and to remember important points
  • There are also plenty of reasons to fully type out your presentation script

While I prefer bullet point scripts when I present, your support crews would likely prefer that you stick to a fully written script with stage directions. This helps the show go smoothly for larger events where you have people helping the presenter in the delivery of their message. When the presenter follows a full script completely it helps everyone involved in that delivery stay on track and not miss queues such as when to change the slide, join in the conversation, or adjust an AV setting (like lighting).

As mentioned earlier, you could add stage directions in the PowerPoint notes section for the presenter or tech crew. Let’s talk a little bit about that now.

Use Your Notes for Stage Directions Too

Using the Notes section of PowerPoint, you can add in reminders for yourself (and anyone helping) about stage and technical directions. Perhaps you have an external video that you want queued up or a secondary source shown for a live demo. You can add this there to keep everyone on track. If you have multiple presenters delivering different parts of the presentation to your audience, you can also use the Notes section to direct who will be presenting each part.

[Square Brackets] are a common way to differentiate the spoken script words from the presentation directions. Italics also work well .

Highlights will show up in your handouts “Notes Page”, but they don’t generally show in other modes of PowerPoint. I advise sticking to Square Brackets, Italics or whatever you find already works with you and your support staff.

Again, how you choose to write your script in PowerPoint notes is up to you. As a presenter, I prefer bullet points. When I use PowerPoint to create hobby videos, I like to use a full written script. While supporting presenters as a media technician, I prefer a fully scripted notes section with stage directions.

You will have to find what works best for you. Now, let’s chat about how to actually use the notes section of PowerPoint when it comes to Presenting, Recording and printing Handouts.

How to use PowerPoint Notes – Presenting, Recording and Handouts

Now that we have the notes in our presentation, how do we use them? Microsoft gave us three effective ways to use these notes. You can use them as your speaker notes while you present to an audience, notes while you record a presentation, and as part of a handout for your audience. Let’s go through how to do all three of these uses for PowerPoint notes.

How to Present with Speaker Notes

Just like adding notes, presenting with speaker notes is extremely easy. All you have to do is present in Presenter view with two screens. This second screen could be your home monitor, a TV at the office or a projector at a convention center.

To make sure that your presentation is set up to take advantage of presenter view, go to “Slide Show”. From there, make sure that “Use Presenter View” is selected. When you go to show the presentation, the computer will automatically set up one screen with the presenter’s view and the other with the full screen slides.

How to enter Presenter View in PowerPoint

You can change which screen the slides show on by changing the “Monitor”. The other will become your Presenter View screen.

A Quick Look at the Presenter View

This is a fantastic tool for both anyone who has to control a PowerPoint presentation in front of a live audience or anyone presenting to a virtual audience too. As a media technician I use this view all the time. It is great for following the scripts of the presenters and also works out great while running webcasts too. The only problem about this view is that you need two monitors to get the option to function.

The Presenter's View for Slides

The screen shot above shows a PowerPoint deck that I turned into a video for a YouTube channel. This is the presentation showing in “Presenter View”. The slide is on the left, the next slide is on the right and under it is my script (or the notes section).

When you go to record your slide deck, you can also still access your notes. Let me demonstrate below.

How to Record with Speaker Notes

To record a presentation, you go to “Slide Show” followed by “Record Slide Show”.

How to record a PowerPoint Show

There you will find the notes on a toggle button near the top middle of your screen.

How to find notes when recording a presentation in PowerPoint

I find this one annoying to use because it is so small, but its location forces you to look almost directly into your laptop’s webcam (as most laptops have it located at the top of the computer screen). If you are recording video with you content in PowerPoint, this is a huge bonus! I can’t think of a better place to put the script other than right under the camera for giving the audience the impression that you are talking to them when you are reading your script.

The notes section while recording

How to Print Speaker Notes with Slides in PowerPoint

Even though we live in a paperless society, we still need to make printouts and hand outs. You can make them electronically (as PDFs) or physically on paper. One great way to access your notes is through the Notes Page. You can find this by clicking on “View” and then “Notes Page.”

If you have any presenters that want a printed copy of the notes for the podium (or technical or communications staff that also need the notes), I recommend that you print off the slide deck’s “Notes Page”.

How find the Notes Page in PowerPoint

To print your notes, select “File” and then “Print”. Here you will find a drop down for the slide layout. It likely says “Full Page Slides” to start. Change this to “Notes Pages”. You will see an image of the printer page further down in the article when I show you how to make fancy handouts with this same view.

Below is how the printout will look by default. Personally I find this layout very straight forward to work with.

Printing the Notes Page in PowerPoint

“But wait, you mentioned I can turn this view into good looking handouts. How do I do that?”

Creating Impressive Handouts with Notes – Altering the Layout of Handout Notes in PowerPoint

Now let’s look at how to take the notes (or script) of your presentation and turn that into a nice handout to give to your audience.

As a tip, I like to back up my files before I mess around with the layouts, but that is up to you on whether you do that or not.

How create Handouts with PowerPoint

To print, I went to “File” and then “Print”. On the print screen, I make sure that I choose the “Notes Pages” under the settings.

Printing out the Notes Page in PowerPoint as a Fancy Handout

You can then print these handouts as PDF files or as physical copies.

Creating PowerPoint Handouts with Word

As with all things computers, there are usually multiple ways to doing things. Sometimes, those ways lead to different results but cover the same end goal. Here is another way to do handouts. This time, we utilize Microsoft Word.

You may want to back up your work before you go through with this just to be on the safe side.

How to create Handouts for PowerPoint Using Word

As a note, the function to export PowerPoint to Word takes a lot of memory. If you run into problems or see the message “PowerPoint couldn’t write to Microsoft Word,” restart your computer. Then run the Export with all other programs closed. If that still does not work, split the PowerPoint into two separate presentations. One with the first half of the slides and the other with the second half. Export both of those presentations and then combine them in Word.

Relevant Links…

In this post, I made reference a few times to my hobby videos On top of Tech Presenters, I run another website focused on tabletop gaming. That website also has a YouTube channel connected to it. I made all of my early videos on that channel using PowerPoint. Now I use video editors instead, but it is surprising how much you can do with PowerPoint.

If you are interested in video editors, check out my article “ The Best Free Video Editors Out There For the PC” . You can also find more PowerPoint Tips right here on Tech Presenters. One article that I would like to direct your attention to is “ The Hottest PowerPoint HotKeys for Presenters “. Be sure to check that article out for some HotKeys that could help you present better in front of an audience.

Turning back to this article, the PowerPoint files that I screen captured are from the videos listed below. I made them using PowerPoint and even wrote my scripts into the notes section of the program.

  • LED Lamp Review for Painting, Building and Photographing Miniatures – Lamp by GameCraft Miniatures
  • 28mm WW2 Soviet Train Station Review – MDF Terrain by Things from the Basement soon on Kickstarter
  • Monster Scenery Terrain Review – Broken Ground – Pre-painted terrain for miniature gaming and RPGs

On top of these videos, I also have a related Website called Must Contain Minis .

For those wondering, I am using Office 365 on Windows 10.

Now, let’s finish up this article.

Bringing it Together…

In this article, we went over how to add notes to PowerPoint. Not only that, but we went further and also discussed how to use the notes during presentations, for recording and for printing off handouts.

As a presentation support professional, I find coupling my slides with notes extremely handy. As a presenter, these notes help me stay on track and to make sure that I cover all of the important points that I wanted to make. Knowing how to use these notes, and how to get the most out of them, really helps in delivering the best presentations that you can.

Personally I like to keep back up files and older versions of my files in case I run into any problems. In general, I am pretty cautious in my approach and there is not harm in keeping multiple files. Just make sure that you name them well and work on the newest version. I figured I would leave that reminder here. If you are playing around with the layout of your notes page or messing around with what appears on them, it might be a good idea to keep a back up to go to in case things don’t work as intended.

Until next time, Happy Presenting Everyone!!!

You Might Also Like

Read more about the article Virtual Best Practices for Webcasts & Presentations

Virtual Best Practices for Webcasts & Presentations

Read more about the article The Hottest PowerPoint HotKeys for Presenters

The Hottest PowerPoint HotKeys for Presenters

Read more about the article How to Record in PowerPoint – All You Need to Know

How to Record in PowerPoint – All You Need to Know

This post has one comment.

Pingback: How to Make Bullet Points Show 1 by 1 in PowerPoint - Tech Presenters

Comments are closed.

By continuing to use this website, you consent to the use of cookies in accordance with our Cookie Policy.

Art of Presentations

Notes Master in PowerPoint (Everything You Need to Know!)

By: Author Shrot Katewa

Notes Master in PowerPoint (Everything You Need to Know!)

There are times when I often forget to talk about every single point that I had planned for when giving a presentation. This is not an uncommon phenomenon. That is exactly when PowerPoint notes can come in handy! But, to leverage the power of notes in PowerPoint, you need to understand the notes master in PowerPoint thoroughly.

The notes master in PowerPoint is a feature that allows you to control the settings of the notes section of PowerPoint. It allows you to change layouts, font size, font type, font style, and much more. To enable the Notes Master in PowerPoint, click on the “View” ribbon and then on “Notes Master”.

Through this article, I am going to talk about how you can use the Notes Master for making presenter notes. I’m also going to share the type of problems you might face in the Notes Master and how you can solve them. Plus, I’ll also provide you with some ninja tips to make this tool helpful for you!

So, let’s get started!

What are Presenter Notes in PowerPoint?

When you are presenting in front of an audience, they will either look at the information written on the presentation slide or listen to what you are saying.

If there is too much information on the presentation slide, it will be hard for the audience to process all the information. This is why presentation design often follows a minimal design style.

But, keeping minimal text on the slide can also be a problem – now your audience needs to pay close attention to what you are saying in order to understand the context of the presentation. While that is great if you want to grab their attention, this also means you need to make sure that you don’t miss out on a point! This is where presenter notes can come in handy.

Presenter Notes, also known as speaker notes, are the key points, important messages, or information in a summarized format on an individual slide. Making the notes handy helps the presenter to deliver his or her message clearly to the audience.

Presenter Notes helps the presenter navigate each slide while providing relevant information for that particular slide.

Think of the presenter Notes as a scratch piece of paper, where you can put all the key messages or important stats so that the audience can understand what you are saying.

You can also use presenter Notes to add more information about your presentation slide’s animations or to add important links and how to navigate through your PowerPoint slides.

What is Notes Master in PowerPoint?

Notes Master is a powerful tool in the Microsoft PowerPoint application that allows you to create, edit, and customize your presenter Notes.

The note Master is located in the “View” tab inside the PowerPoint application. Select the “View” tab. Now choose “Notes Master” from the “Master Views” group. This will open the Notes Master menu.

What Can You Do with Notes Master?

You can use notes master to create, edit, and customize the settings and appearance of your presenter notes in the PowerPoint application.

The notes master also allows you to customize the appearance of your speaker notes when they are printed out.

For instance, you can change the page layout, text format, text color, page orientation of the presenter notes using the Notes Master tool. This truly is a powerful editing tool that gives you complete control over the appearance of your presenter note section.

How to Use Notes Master in PowerPoint?

To use the notes master for your presentation slide, first, you have to open the notes master tool. To do that, follow the steps given below –

Step 1 – Click on the View Tab

The first thing is to open your PowerPoint slides presentation. Once the slide is open in the PowerPoint application, click on the “ View ” tab located in the menu bar of your PowerPoint application.

Step 2 – Choose Notes Master

powerpoint presentations notes

Clicking on the “ View ” tab will open a command window. From there, choose the “ Notes Master ” from the “ Master Views ” group. This will open the “Notes Master” menu.

Step 3 – Customize the Notes Master

powerpoint presentations notes

From the notes master editor menu, you can customize your presenter notes.

To do that, first, check the placeholders that you want to use and uncheck those that you don’t want in your presenter Notes. There are several parameters included in the “Placeholder” group. These are- date, slide image, body, header, page number, and footer.

You can view the changes that you make in the Notes Master preview section (the white section displayed).

You can also change the presenter note page orientation into either landscape or portrait mode. There are also some additional editing tools like text font size, text color, background style, and much more that you can mess around with to make your Notes much more attractive.

Once you are done customizing your presenter notes pages you can close the “Notes Master” menu. To do that, just simply click on the “Close Master View” button located on the Notes Master menu.

How to Print PowerPoint Presentation Notes?

Now that you know how to customize your notes in a PowerPoint presentation, it is time for you to add notes to your slides.

Once you have created your notes in the PowerPoint presentation slides, you can easily print them along with the slides and prepare for giving the presentation even when you are not in front of a computer.

Step 1 – Click on the File Option

To print notes in PowerPoint, click on the “File” tab located in the top left corner of your screen.

Step 2 – Click on Print from the Options on the Left

powerpoint presentations notes

When the file option is clicked from the menu bar, a new window will be presented. From there, select “Print”. Another window will open as a result.

Step 3 – Choose the “Notes Pages” Print Layout Option

powerpoint presentations notes

From the new window, choose the “Full Page Slides” located in the “Settings” menu. From there, select “Note Pages” as your print layout. You will see a preview of how your presenter note pages will look like.

Step 4 – Click on Print

If you want to make changes to any other print settings, you can do that too. Once you are done, all you have to do is to click on the “Print” button. And your Notes will be printed.

How to Apply Notes Master to All Slides?

Like other Master tools in the PowerPoint, any changes in the Notes Master command menu will be applied to all the slides in the presentation file. But the Notes Master tool is still undergoing some development and it is still missing some features.

When you are using this tool, sometimes many random things can happen to your note pages. For example, if you change anything in the Notes Master menu, it may not be applied to all slides. And Notes Master has no feature that you can use to apply the changes to all the slides at once. In such a case, you will need to apply Notes Master to individual slides.

This can be quite bothersome and time consuming if there are a lot of slides in the presentation file and you need to check each slide and apply the changes individually. But there is an alternative method that you can use to apply Notes Master to all slides using a Microsoft Visual Basic script.

To use this method, follow the step-by-step guide given below:

First, go to the “ Developer ” tab located on the top of your screen. The developer menu will open.

powerpoint presentations notes

From the developer menu, click on the “ Visual Basic ” option. A new window will open.

powerpoint presentations notes

From the new window, click on “ Insert ” located on the top left corner of the screen. From the dropdown menu, select “ Module ”. An editor window will open.

In the editor window, paste the following Microsoft Visual Basic script:

powerpoint presentations notes

After pasting the script to the editor window, press “ F5 ” or click on “ Run>Run Sub/UserForm ” It will take some time to reapply Notes Master to all the slides depending on the number of slides in the presentation file. Once the reapply process is done, you will see that your problem is solved.

Note: This method works on Microsoft PowerPoint version 2007 or above. For some of you, you might notice that the “Developer” tab is missing in your PowerPoint application. In this case, read the following section to enable the developer tab in PowerPoint.

How to Enable the Developer Tab in PowerPoint?

In order to expedite certain processes in PowerPoint, you can always use the visual basic codes through the developer tab just as we showcased in the previous example. But, you often don’t get to see the “Developer” tab by default in PowerPoint.

In fact, I covered this topic of Enabling Developer Tab in PowerPoint in thorough detail a little while ago. Please go through this article as it also includes the process for PowerPoint on Mac!

[Tutorial!] How to Enable Developer Tab in PowerPoint?

In case you prefer reading on this page, below is a summarized version of the steps that you need to take to enable the developer tab in PowerPoint.

Step 1: First, click on the “File” tab located in the top left corner of the application. A new window will open.

Step 2: From there, select “Options” located in the bottom left corner of the application.

Step 3: Now from the newly opened window, select the “customize ribbon” option. From there, locate “Customize the ribbon” and under that select “Main Tab.”

powerpoint presentations notes

Step 4: Now locate the “Developer” tab and make sure that there is a checkmark beside it. Now press “Ok”. Now if you return to your presentation slide, you will notice that the “Developer” tab has been added to your PowerPoint application’s ribbon.

How to Reset Notes Master in PowerPoint?

As mentioned before, Notes Master is still a bit buggy. Sometimes you might see that the size of your note page is not what you set earlier or some texts or graphics in the slide might appear in some weird spots in your presenter Notes. In these circumstances, resetting the Notes Master can solve these problems.

Here’s how to reset notes master in PowerPoint –

  • Go to the “View” Ribbon.
  • Select “Notes Master”
  • Uncheck all options under “Placeholders”
  • Then, recheck all options under “Placeholders”
  • Set the “Notes Page Orientation” as Portrait

In case you need visual aids, here’s the step-by-step process with pictures.

Open the presentation slide, go to the “ View ” tab located on the main ribbon of your PowerPoint application. Select “ Notes Master ” from there.

powerpoint presentations notes

Uncheck all the options that are grouped under “Placeholder” and make sure that you check them again. This should reset the Notes Master in the PowerPoint application.

Make sure that the “Notes Page Orientation” of the “Notes Master” is set to “ Portrait ” as that is the default orientation of the notes master in PowerPoint.

How to Present PowerPoint without Showing Notes?

Presenter Notes will allow you to keep track of the key points and important stats of your presentation. But you need to make sure that your Notes remain hidden while you are presenting in front of an audience. And to do that, follow the steps given below:

Step 1: First, you will need to connect the projector screen or a second display to your computer. The second display or projector screen will be the one that your audience will be able to see.

Step 2: Now Open the “Display settings” from the control panel. From there, make your computer monitor your primary display by simply checking the “Make this my main display” option.

Step 3: Now choose “Extend These Displays” from the display settings window and close it.

Step 4: Now open your PowerPoint presentation slide and click on the “Slide Show” tab located on the main ribbon of the application.

From there, checkmark the “Use Presenter View” located in the “Monitors” cluster. You will see that the monitors are added on the “Monitors” option.

From there, select the secondary monitor or projector screen as your presentation display.

Step 5: Now press the slide show icon located on the taskbar of the PowerPoint application.

As a result, the presentation display will only show the slides whereas you will be able to see both the slides and Notes on your computer monitor.

Notes Master vs. Handout Master – What’s the Difference?

Notes Master and handout Master in the Microsoft PowerPoint application are more or less similar when it comes to customization and formatting Notes. However, there are some key differences present between them.

How does Notes Master Compare to Handout Master?

Notes Master tool is designed to create, edit, and customize presenter Notes. The Notes created in the presentation slide can help the speaker to keep track of key points while presenting his or her slides in front of an audience. Typically, each note page contains only one slide.

On the other hand, “Handout Master” is a tool created to make audience handouts. These handouts contain key points from the presentation slide which can help the audience to understand the presenter’s message much more clearly. Handouts usually contain more than one slide per page.

Notes Master or Handout Master – which is better?

The editing options are somewhat similar for both handout Master and Notes Master. However, Notes Master offers more placeholder options to format note pages. And Notes are typically helpful to only the presenter. In this regard, Notes Master is better compared to handout Master.

However, you should use handout Master if and only if you need to include texts and graphics for the audience handouts. But the features and functionality are almost similar for both Notes Master and handout Master. So, even if you only know how to use Notes Master, you will face no problem using the handout Master.

How to Fix Notes Master in PowerPoint?

Notes Master has a lot of bugs. They can be quite bothersome. These bugs can occur randomly. Some of these bugs include changing the note page layout or changing the page size and orientation. In such a case, you will need to troubleshoot Notes Master in PowerPoint.

To fix the page size, follow the steps given below:

Step 1: Frist, go to the “File” tab and select “Print>Print Properties.” From there, change the paper size to anything other than the “Letter” size. Now click “Ok” and return to your presentation slides.

Step 2: Follow the same methods explained in step 1 to change the page size. But this time set the page size to “Letter” and press “Ok.”

Step 3: Now go to the “View” tab and select “Notes Master.”

Step 4: When you are using the Notes Master, right-click on an empty space of your note page, and from the context menu click on “Notes Master Layout.” A dialogue box will open.

Step 5: From the dialogue box, uncheck everything and press “Ok.”

Step 6: Now repeat the process explained in step 4 and step 5. But this time, check all the options in the dialogue box and click “Ok.”

Then close the Notes Master view.

This should fix your problem with note page size problem. But your page layout will still appear a bit messy.

In order to fix the note page layout, follow these steps:

Step 1: Click on the “View” tab and select “Notes Master.”

Step 2: Now right-click on an empty space on the note page. This will open a context menu. From there select “Notes Layout>Reapply Master.”

Make sure that you check the “Body” and the “Slide image.” Otherwise, you will lose the note that you made previously in the presentation file. If they are checked by default, leave them as they were and proceed to the next step.

Step 3: Now press “Ok.” This will fix your note page layout.

Important Note: You will need to apply this method to the note pages individually. Because PowerPoint still doesn’t have the feature to apply Notes Master to all the slides at the same time.

Final Thoughts

After going through the entire article, I hope that you have learned everything there is about making speaker Notes using the Notes Master tool in the PowerPoint application. Put a lot of thoughts into how you can prepare your presenter Notes. This will make the presentation seem much more professional and you will be able to deliver your message clearly.

Image Credit for Featured Image

PresentationLoad

Deutsch (DE)

how to insert powerpoint notes into powerpoint

Insert PowerPoint Notes: Quick and Easy!

Shop Banner 2024 EN

Whether you need to deliver an important presentation to company management or an academic breakthrough, you really can’t get by in 2022 without Microsoft Office PowerPoint . There are good reasons for this! Well-prepared PowerPoint presentations provide interesting visual background for your presentation, and memory aids for both you and your audience. They also serve as a coherent guideline throughout a presentation, so everyone can stay on track with your train of thought.

PowerPoint notes are a brilliant way to supplement and support your presentation – we’ll go through how to insert them, how to use them, and much more.

So what are PowerPoint Notes?

why can powerpoint notes help in your presentation

Do you ever struggle to read your own handwriting when delivering a presentation, or get irritated by trying to squash all your notes onto index cards? PowerPoint notes solve all this and more!

How can you use notes in presentations?

  • As bullet points with reminders of important elements you want to address
  • As planning for sequences and transitions
  • As interactive questions that you can incorporate into the lecture when appropriate

You can add them to a PowerPoint presentation so that only you, the presenter, can see the notes , while your audience only sees your slides. This article sets out clearly how you can use this handy little trick and insert, display and print PowerPoint notes.

Inserting PowerPoint Notes on Slides – An Incredibly Useful Tool

The ways you can use design and layout in PowerPoint slides are almost endless . You can choose and alter font, color, format or graphics to deliver maximum impact, and PowerPoint notes are a great addition. They appear under individual slides in working view, and it’s only you who sees them.

This means you can jot down everything you need to deliver that particular slide, to be sure you cover everything, as well as having the actual slides and their contents at your fingertips.  You don’t have to write down everything you want to say – using mnemonics and the occasional pithy phrase means you can speak more freely, impressing the audience with your competence and letting them really appreciate your ideas, without forgetting anything.

So how do you you actually insert PowerPoint notes? It’s simple. 

Adding PowerPoint Notes to Your Presentation – Here’s how

It’s really easy to add speaker notes:

  • First, open your presentation.
  • Below each slide you should see a small box that says Click to add notes (you may have to click on Notes in the bar along the bottom of the screen to get this).

2

  • If this doesn’t work, try clicking on View then Notes .

3

View, add and hide your notes as follows:

  • Open the slide you want to add notes to, and then click on the Notes tab mentioned above.
  • If you want to hide your speaker notes, just click on Notes again.

To make your PowerPoint notes as effective as possible, it’s a good idea to use bullet points instead of whole sentences. You can then be sure of delivering your most important content while keeping the presentation flowing.

When creating PowerPoint notes, you can format your text to suit your needs (making the font big enough for you to see clearly, for example, or highlighting particularly important passages in color ). Bolding or italicizing particular words is no problem in the notes field in PowerPoint. It’s essential to save your PowerPoint presentation as you go along, though – otherwise you risk losing your notes and the slides that go with them.

Edit existing PowerPoint Notes

If you need to edit notes you’ve already created, no worries; it’s simple. Just go to the note you want to edit and click in the text field to rewrite or delete text .

Delete PowerPoint Notes

Deleting PowerPoint notes is just as easy as creating and editing them .You can either remove individual notes from a particular slide, or delete all your notes in one go.

To do this, first open the presentation, making sure that it’s saved to date, and click on File from the menu, to get the backstage view. Click on Info , Check for issues , then Inspect document . This brings up a list with your Presentation notes at the bottom. Uncheck the items you don’t need to review at the time, making sure you’ve checked the Presentation notes option, and confirm your selection by clicking on Inspect .

You can delete your notes via the Remove all option.

4

Pay attention to the design of your notes

Make sure to insert your notes legibly in PowerPoint . It will not be helpful if you include excessively long sentences in too small a font size as notes and cannot read them afterward. We recommend a minimum font size of 16pt .

You can highlight particularly important information within the PowerPoint notes in color or bold. However, avoid using color combinations that are difficult to read, such as light text on a light background.

Using PowerPoint Notes during Your Presentation

To make the best use of your notes, you need to deliver your presentation in Presenter View . We’ve covered everything you need to know about Presenter View here . To activate it, open your presentation and click on Slide show on the top bar. Presenter View should already be ticked if you have made notes; if not, just check the box and you’re set to go.

5

You can now start your presentation as usual with the options (on the left) of From beginning or From current slide .

6

Within Presenter View you can choose between different playback options. On the left side of your screen you can see what your audience can see, while on the right side you can see a preview of the next slide . To enlarge the view of your notes, click on the A to the right of the notes field, which you can toggle to make the text bigger or smaller to suit.

Printing PowerPoint Notes

If you want to print your notes for yourself or include them in a handout , you can do so either on their own or together with the relevant slides . We’ve put together lots of useful information about PowerPoint handouts  here . To print the entire presentation including the slides and your notes:

  • Open your presentation and then select the File option in the menu bar.
  • Now click on Print and decide how you want to print your presentation.
  • You will then see a print preview of the presentation; select whether you want to print a particular slide and its notes, or a selection, or indeed the whole presentation.
  • To start printing, just confirm using the Print button.

7

If you want to print your PowerPoint notes without the slides , no problem:

  • Open your presentation and click on Presentation views (under View ). Now select the notes page.
  • Delete the slide thumbnails by clicking on a thumbnail and then confirming your selection using the Delete button.
  • Repeat this process for all the slides where you only want to print the notes.
  • Once you have done this, confirm your selection by clicking on Print .
  • On the following page, under Slides , select Notes Page to get the printout you want.
  • As above, you can also choose individual pages or a custom selection at this stage

8

Using hyperlinks within PowerPoint notes

Hyperlinks can be used in PowerPoint notes to embed additional information or resources that can be referred to during the presentation. For example, link to a website or a video . To insert a hyperlink, simply click on the text box where you want to insert the hyperlink and select “Insert” from the menu ribbon. Then click on “Hyperlink” and enter the URL of the target destination.

Printing slides with Notes Master

A third option for printing your notes is the Microsoft PowerPoint Notes Master. To use this method, you first need to format your slides for optimal handout printing.

To use this option, go to Master Views in your open presentation (under View ) and then Notes Master . A useful template opens up, which is ideally suited for a handout and is equipped with various placeholders and background formats. The Notes Master also lets you insert a header and/or footer (for your logo, company name and address, etc.), turning yourPowerPoint notes into an official, professional-looking handout. 

If you’ve revised your notes in Master view, you see them in standard view again via the Notes Master tab, View and then Normal . Important: any alterations you have made will then only be visible after printing.

To print your entire presentation, slides and notes, select Print from the File menu. Then, in Settings , open the first menu item below the slides and select Notes Master .

You can now choose between printing just the pages you want, or printing the entire presentation.

Conclusion: PowerPoint Notes – A great Tool for Your Presentations!

To sum up, PowerPoint Notes is a brilliant tool for making your presentations even more professional and polished .

If you have any questions regarding PowerPoint Notes ,or PowerPoint in general , please feel free to contact us by email at [email protected] . We are always happy to answer your queries!

Other articles that may interest you:

  • Use Handouts to Support Your Presentations
  • PowerPoint Presenter View
  • How to Change Slide Orientation in PPT

Share this post

  • share  
  • tweet  
  • save  

Shop Banner 2024 EN

Latest posts

Design Thinking: Problem solving with a difference

Design Thinking: Problem Solving with a Difference

vision-mission-statement

Why Corporate Mission Statements Are So Important

7 Learnings from the apple keynote

7 Tips & Learnings from the Apple Keynote

Zebra BI logo

How to See Notes in PowerPoint While Presenting

A laptop screen with a powerpoint presentation open

When giving a presentation using PowerPoint, it can be helpful to see your notes while presenting. In this article, we’ll explore the benefits of viewing notes during a PowerPoint presentation and provide a step-by-step guide on how to view notes in PowerPoint during a presentation. We’ll also cover how to add notes to your PowerPoint slides, tips for creating effective presentation notes, best practices for presenting with notes in PowerPoint, common problems that may arise, and troubleshooting tips.

Table of Contents

Why You Need to See Notes in PowerPoint While Presenting

Being able to view your notes while presenting can help you ensure that you stay on track with your presentation and don’t forget any important points. It can also help you to be more confident while presenting, as you have a guide to refer to when needed. Seeing your notes can also help you to stay on pace during your presentation, as you’ll be able to see how much time you have left in each section. Overall, being able to view your notes during a presentation can help you to give a more polished and professional presentation.

Another benefit of being able to view your notes during a presentation is that it can help you to adapt to unexpected changes or questions from your audience. If you have your notes in front of you, you can quickly refer to them and adjust your presentation as needed. This can help you to maintain your composure and professionalism, even in challenging situations.

Additionally, viewing your notes during a presentation can help you to improve your public speaking skills over time. By reviewing your notes after each presentation, you can identify areas where you struggled or where you could improve. This can help you to refine your presentation skills and become a more effective communicator in the long run.

The Benefits of Viewing Notes During a PowerPoint Presentation

The benefits of viewing notes during a PowerPoint presentation are numerous. By viewing your notes, you can:

  • Ensure that you stay on track with your presentation
  • Be more confident while presenting
  • Stay on pace during your presentation
  • Give a more polished and professional presentation

In addition to these benefits, viewing notes during a PowerPoint presentation can also help you to:

  • Provide more detailed information to your audience
  • Answer questions more effectively
  • Remember important points that you may have forgotten
  • Engage with your audience by making eye contact instead of constantly looking at your slides

Step-by-Step Guide to Viewing Notes in PowerPoint During a Presentation

Here is a step-by-step guide to viewing your notes during a PowerPoint presentation:

  • Open your PowerPoint presentation.
  • Select the “Slide Show” tab.
  • Click on the “Set Up Slide Show” button.
  • Under the “Show options” section, check the box next to “Show presenter view.”
  • Click on the “OK” button.
  • Start your presentation.
  • Your notes will appear on your screen, and the presentation will appear on the screen in front of your audience.

It’s important to note that the “Show presenter view” option will only work if you have two displays connected to your computer. One display will show the presentation to your audience, while the other display will show the presenter view with your notes. If you only have one display, you can still view your notes by printing them out or using a second device, such as a tablet or smartphone, to display them.

How to Add Notes to Your PowerPoint Slides

To add notes to your PowerPoint slides:

  • Select the slide you want to add notes to.
  • Choose the “Notes” button that is located at the bottom of your screen.
  • Add your notes in the Notes pane that appears below your slide.

Adding notes to your PowerPoint slides can be a helpful tool for presenting. You can use the notes section to include additional information that you may not want to include on the actual slide. This can help you stay organized and on track during your presentation. Additionally, you can print out your notes to use as a reference while presenting or to provide to your audience as a handout.

Tips for Creating Effective Presentation Notes in PowerPoint

When creating presentation notes in PowerPoint, it’s important to keep the following tips in mind:

  • Keep your notes concise and to the point.
  • Use bullet points to make your notes easier to read.
  • Include key phrases that will jog your memory and remind you of important points.
  • Use images or diagrams to illustrate your points.

Another important tip to keep in mind when creating presentation notes in PowerPoint is to practice your presentation beforehand. This will help you become more familiar with your notes and ensure that you are able to deliver your presentation smoothly and confidently.

Additionally, it’s important to consider your audience when creating your presentation notes. Think about what information they will find most relevant and interesting, and tailor your notes accordingly. This will help keep your audience engaged and ensure that your presentation is effective.

Best Practices for Presenting with Notes in PowerPoint

When presenting with notes in PowerPoint, it’s important to keep the following best practices in mind:

  • Practice your presentation several times before presenting to ensure that you are comfortable with the content and the flow of your presentation.
  • Make eye contact with your audience while presenting.
  • Use your notes as a guide, but don’t read them word-for-word.
  • Be aware of your body language and use it to convey confidence and enthusiasm.

Another important best practice for presenting with notes in PowerPoint is to use visuals to enhance your presentation. Visual aids such as graphs, charts, and images can help to illustrate your points and keep your audience engaged. However, it’s important to use visuals sparingly and only when they add value to your presentation. Too many visuals can be overwhelming and distract from your message.

Overcoming Common Problems When Using Notes in PowerPoint Presentations

Some common problems that may arise when using notes in PowerPoint presentations include:

  • Notes not appearing during the presentation
  • Notes appearing too small to read
  • Notes appearing on the wrong monitor

If you encounter any of these problems, try the following troubleshooting tips:

  • Ensure that your computer is set up correctly to display presenter view.
  • Resize your notes pane to make the text larger.
  • Check your display settings to ensure that your presentation is appearing on the correct monitor.

Another common problem that may occur when using notes in PowerPoint presentations is that the notes may contain sensitive or confidential information that you do not want to share with your audience. To avoid this, you can print out your notes or use a second monitor that only displays the notes to you.

How to Customize Your PowerPoint View to See Notes More Easily

You can customize your PowerPoint view to see notes more easily by adjusting the font size and color of your notes, or by using a custom background for your notes. To do this:

  • Select the “View” tab.
  • Choose the “Notes Master” button.
  • Make any desired changes to the font, color, or background of your notes.
  • Close the Notes Master view.

Troubleshooting Tips for When Your Notes Don’t Appear in PowerPoint During a Presentation

If you encounter an issue where your notes don’t appear in PowerPoint during a presentation, try the following troubleshooting tips:

  • Ensure that you have selected the “Show presenter view” option in the “Set Up Slide Show” dialog box.
  • Check that your display settings are set up correctly.
  • Ensure that you are running the correct version of PowerPoint.
  • Try restarting your computer and opening your presentation again.

By following the tips and guidelines outlined in this article, you should be able to view your notes in PowerPoint during a presentation with ease. Remember to practice your presentation ahead of time and use your notes as a guide rather than a script. With the right tools and techniques, you can confidently deliver a successful presentation that impresses your audience.

By humans, for humans - Best rated articles:

Excel report templates: build better reports faster, top 9 power bi dashboard examples, excel waterfall charts: how to create one that doesn't suck, beyond ai - discover our handpicked bi resources.

Explore Zebra BI's expert-selected resources combining technology and insight for practical, in-depth BI strategies.

powerpoint presentations notes

We’ve been experimenting with AI-generated content, and sometimes it gets carried away. Give us a feedback and help us learn and improve! 🤍

Note: This is an experimental AI-generated article. Your help is welcome. Share your feedback with us and help us improve.

powerpoint presentations notes

powerpoint presentations notes

  • Onsite training

3,000,000+ delegates

15,000+ clients

1,000+ locations

  • KnowledgePass
  • Log a ticket

01344203999 Available 24/7

What is PowerPoint: A Comprehensive Guide for Beginners

What is PowerPoint? This blog provides the essence of PowerPoint, a versatile presentation software by Microsoft. Discover its features, uses, and the art of crafting compelling slideshows. Whether you're a student, professional, or simply curious, explore the power of PowerPoint and learn how to create impactful presentations effortlessly.

stars

Exclusive 40% OFF

Training Outcomes Within Your Budget!

We ensure quality, budget-alignment, and timely delivery by our expert instructors.

Share this Resource

  • Microsoft Dynamics 365 Fundamentals (ERP) MB920
  • Microsoft Access Masterclass
  • Microsoft Dynamics 365 Fundamentals (CRM) MB910
  • Microsoft Word Masterclass
  • Microsoft Dynamics 365 Marketing MB220

course

According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. In this blog, you will learn What is PowerPoint, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.   

Table of contents       

1)  What is PowerPoint?  

2)  Understanding the PowerPoint Interface  

3)  Key Features of PowerPoint 

4)  How to use PowerPoint to create a presentation? 

5)  Benefits of PowerPoint  

6)  Tips for Creating Effective PowerPoint Presentations 

7)  Conclusion      

What is PowerPoint?   

PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information effectively .   

Evolution of PowerPoint   

Microsoft Office Training

Understanding the PowerPoint Interface   

The PowerPoint interface provides a user-friendly environment for creating and editing presentations. Familiarising yourself with its essential components will help you navigate the software efficiently. Here's a breakdown of the MS PowerPoint interface:   

1)  Ribbon : The Ribbon is located at the top of the MS PowerPoint window and consists of multiple tabs, such as Home, Insert, Design, Transitions, and more.    

2) Slides pane : The Slides pane is on the left side of the PowerPoint window. It displays thumbnail images of your presentation slides, allowing you to navigate and rearrange them easily. You can add, delete, duplicate, or hide slides from this pane.   

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

What are PowerPoint's key features

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

Benefits of PowerPoint   

What is PowerPoint's key benefits

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Unleash your creativity to deliver captivating presentations that leave a lasting impact with our Microsoft PowerPoint Masterclass – Sign up now!   

Tips for Creating Effective PowerPoint Presentations   

What is PowerPoint Tips for creating presentations

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Conclusion      

We hope this blog has helped you understand What is PowerPoint and how it can help you. It offers powerful features with a user-friendly interface for creating visually appealing presentations. With its tools for organising information, incorporating text and visuals, and delivering impactful content, PowerPoint is a valuable tool for beginners to communicate their ideas effectively .   

Master the art of effective communication and productivity and unlock your potential with our comprehensive Microsoft Office Training – Sign up now!  

Frequently Asked Questions

Upcoming office applications resources batches & dates.

Thu 7th Mar 2024

Thu 11th Apr 2024

Thu 16th May 2024

Thu 6th Jun 2024

Thu 4th Jul 2024

Thu 8th Aug 2024

Thu 5th Sep 2024

Thu 10th Oct 2024

Thu 7th Nov 2024

Thu 5th Dec 2024

Get A Quote

WHO WILL BE FUNDING THE COURSE?

My employer

By submitting your details you agree to be contacted in order to respond to your enquiry

  • Business Analysis
  • Lean Six Sigma Certification

Share this course

New year big sale, biggest christmas sale .

red-star

We cannot process your enquiry without contacting you, please tick to confirm your consent to us for contacting you about your enquiry.

By submitting your details you agree to be contacted in order to respond to your enquiry.

We may not have the course you’re looking for. If you enquire or give us a call on 01344203999 and speak to our training experts, we may still be able to help with your training requirements.

Or select from our popular topics

  • ITIL® Certification
  • Scrum Certification
  • Change Management Certification
  • Business Analysis Certification
  • Microsoft Azure
  • Microsoft Excel & Certification Course
  • Microsoft Project
  • Explore more courses

Press esc to close

Fill out your  contact details  below and our training experts will be in touch.

Fill out your   contact details   below

Thank you for your enquiry!

One of our training experts will be in touch shortly to go over your training requirements.

Back to Course Information

Fill out your contact details below so we can get in touch with you regarding your training requirements.

* WHO WILL BE FUNDING THE COURSE?

Preferred Contact Method

No preference

Back to course information

Fill out your  training details  below

Fill out your training details below so we have a better idea of what your training requirements are.

HOW MANY DELEGATES NEED TRAINING?

HOW DO YOU WANT THE COURSE DELIVERED?

Online Instructor-led

Online Self-paced

WHEN WOULD YOU LIKE TO TAKE THIS COURSE?

Next 2 - 4 months

WHAT IS YOUR REASON FOR ENQUIRING?

Looking for some information

Looking for a discount

I want to book but have questions

One of our training experts will be in touch shortly to go overy your training requirements.

Your privacy & cookies!

Like many websites we use cookies. We care about your data and experience, so to give you the best possible experience using our site, we store a very limited amount of your data. Continuing to use this site or clicking “Accept & close” means that you agree to our use of cookies. Learn more about our privacy policy and cookie policy cookie policy .

We use cookies that are essential for our site to work. Please visit our cookie policy for more information. To accept all cookies click 'Accept & close'.

powerpoint presentations notes

Reinvent productivity with Copilot for Microsoft 365.

Microsoft PowerPoint

Device screen showing a presentation open in PowerPoint

Copilot in PowerPoint

Turn your inspiration into stunning presentations. Get it now when you add Copilot Pro or Copilot for Microsoft 365 to your Microsoft 365 subscription. ​

Turn your inspiration into stunning presentations

Turn a spark of inspiration into personalized presentations with Copilot in PowerPoint. Copilot will turn existing Word documents into presentations, create new presentations from simple prompts or outlines, or find the best places for impactful imagery—and will help you leave audiences dazzled with skillful storytelling.

powerpoint presentations notes

Designing slides has never been easier

Create well-designed, impactful slides with the help of Designer and Ideas in PowerPoint.

3D isn't just for the movies

Now you can easily insert 3D objects and embedded animations directly into PowerPoint decks from your own files or a library of content.

Device screen displaying an animated 3D dinosaur in a PowerPoint presentation.

Interact naturally using voice, touch, and ink

Easily ink onto a slide, then convert handwritten notes into text and make hand-drawn shapes perfect in seconds.

Nail your next presentation

With Presenter Coach, practice your speech and get recommendations on pacing, word choice, and more through the power of AI.

Mikala standing and talking to a vendor while holding a Surface Pro 6 in Tablet Mode

Be on the same page

Always know where you are in the editing process. With the while you were away feature, track recent changes made by others in your decks.

Task management with PowerPoint and Microsoft 365

Tell your story with captivating presentations.

Originally starting from Free now starting from Free

Sharing and real-time collaboration

PowerPoint for the web

Basic templates, fonts, icons, and stickers

Dictation and voice commands

Works on web, iOS, and Android™

5 GB of cloud storage

Microsoft 365 Personal

Originally starting from $6.99 now starting from $6.99

$6.99 $6.99

(Annual subscription–auto renews) 1

PowerPoint for the web and PowerPoint desktop app for offline use

Premium templates, fonts, icons, and stickers with thousands of options to choose from

Dictation, voice commands, and transcription

Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more

1 TB (1000 GB) of cloud storage

Premium desktop, web, and mobile apps

Advanced security

Ad-free experience

Works on Windows, macOS, iOS, and Android™

Copilot Pro available as an add-on. *

Microsoft 365 Family

Originally starting from $9.99 now starting from $9.99

$9.99 $9.99

One to six people

Up to 6 TB of cloud storage, 1 TB (1000 GB) per person 

Premium desktop, web, and mobile apps 

Advanced security 

Microsoft Powerpoint

One person 

Microsoft 365 Apps for business

Originally starting from $8.25 now starting from $8.25

$8.25 $8.25

Available for up to 300 employes

Desktop versions of Word, Excel, PowerPoint, and Outlook

1 TB of cloud storage per user

Anytime phone and web support

Microsoft 365 Business Standard

Originally starting from $12.50 now starting from $12.50

$12.50 $12.50

Everything in Microsoft 365 Apps for business, plus:

Web, and mobile versions of Word, Excel, PowerPoint, and Outlook

Custom business email ([email protected])

Chat, call, and video conference with Microsoft Teams

10+ additional apps for your business needs (Bookings, Planner, Microsoft Forms, and others)

Automatic spam and malware filtering

Webinars with attendee registration and reporting

New: Collaborative workspaces to co-create using Microsoft Loop

New: Video editing and design tools with Clipchamp

Copilot for Microsoft 365 available as an add-on. **

Add Copilot to your Microsoft plan

Achieve more than ever using AI integrated with Word, Excel, PowerPoint, Outlook, and other Microsoft 365 apps.

powerpoint presentations notes

Ready to create great presentations with Microsoft 365?

See more from microsoft powerpoint.

powerpoint presentations notes

Collaborate on shared projects

Get commonly used Office features and real-time co-authoring capabilities through your browser.

powerpoint presentations notes

Jumpstart your design

Show your style and professionalism with templates, plus save time. Browse PowerPoint templates in over 40 categories.

powerpoint presentations notes

Connect with experts

See what’s new and get classic tips and editors' tricks to help you create, edit, and polish presentations like a pro.

Read about slide presentations

6 slide presentation software tips to impress, host large-scale virtual presentations, how to make a slide show, what’s new in powerpoint.

  • [1] Once your paid subscription begins, cancelation policies vary based on your status as a new customer, product, and domain selections on Microsoft.  Learn more.  Cancel your Microsoft 365 subscription any time by going to the Microsoft 365 admin center. When a subscription is canceled, all associated data will be deleted.  Learn more about data retention, deletion, and destruction in Microsoft 365 . Microsoft PowerPoint with a Microsoft 365 subscription is the latest version of PowerPoint. Previous versions include PowerPoint 2016,  PowerPoint 2013 ,  PowerPoint 2010 ,  PowerPoint 2007 , and PowerPoint 2003. iTunes, iPhone, and iPad are registered trademarks of Apple Inc., registered in the U.S. and other countries. Android is a trademark of Google Inc.
  • [*] Copilot Pro benefits are currently available on web, Windows, and macOS and iPadOS. A Microsoft 365 Personal or Family subscription is required to access Copilot in select apps, including Word, Excel, PowerPoint, OneNote, and Outlook. Excel features are currently in preview in English only. Microsoft 365 Personal or Family and Copilot Pro are not available in the same transaction and must be purchased in two separate transactions.
  • [**] Copilot for Microsoft 365 may not be available for all markets and languages. To purchase, enterprise customers must have a license for Microsoft 365 E3 or E5 or Office 365 E3 or E5, and business customers must have a license for Microsoft 365 Business Standard or Business Premium.

Follow Microsoft 365

linkedin logo

Byte Bite Bit

How to Read Notes While Presenting in PowerPoint: Mastering Unseen Cues

As we often find ourselves in front of an audience, delivering a presentation is an art cultivated by preparation and skillful use of tools. PowerPoint, a staple in such scenarios, offers features that can advance the way we present information. A critical feature of this software is the ability to read notes inconspicuously while presenting. This is quintessential for staying on track without compromising engagement with the audience. Our notes act as prompts, ensuring a smooth delivery and aiding us in covering all key points without overwhelming the viewers with text-heavy slides.

A person pointing at notes on a printed paper while standing in front of a projected PowerPoint presentation

The Presenter View in PowerPoint is specifically designed for this purpose. It effectively provides a private view where we can glance at our notes, see upcoming slides, and manage the presentation flow discreetly. This feature is particularly useful when dealing with complex topics that require cues or when we need to maintain eye contact with the audience while presenting data or insights. We’ve gathered methods and best practices to utilize the Presenter View, so you can present with confidence, ensuring your message is delivered clearly and professionally.

  • 1.1 Using Presenter View
  • 1.2 Configuring Display Settings
  • 1.3 Connecting to Monitors and Projectors
  • 2.1 Transitioning Between Slides
  • 2.2 Utilizing Slide Thumbnails and Controls
  • 2.3 Managing Slide Visibility
  • 3.1 Adding and Formatting Notes
  • 3.2 Viewing Notes During Presentations
  • 3.3 Maintaining Eye Contact with the Audience
  • 4.1 Using Physical Presentation Tools
  • 4.2 Troubleshooting Common Issues

Setting Up Your Presentation Environment

A laptop connected to a projector, with a PowerPoint presentation on the screen and a separate window open for reading notes. A podium or desk with a microphone and a clicker for advancing slides

Preparing the technical aspects of a PowerPoint presentation ensures that we can confidently deliver content with the support of our notes. It’s crucial to have the right setup in place to manage what we are viewing versus what the audience sees.

Using Presenter View

When using PowerPoint, we often rely on Presenter View to simultaneously see our speaking notes and upcoming slides while the audience views only the current slide. To activate this in PowerPoint, we select the “Slide Show” tab and then check the “Use Presenter View” box. On a single monitor setup, Presenter View will appear on our screen, and if we’re connected to a second monitor or projector, PowerPoint will automatically extend the view to the audience display.

Configuring Display Settings

We need to ensure that our primary monitor displays the Presenter View and the secondary monitor or projector shows the slide show to our audience. If they’re reversed, we can access the display settings within PowerPoint and select “Swap Presenter View and Slide Show” to correct it. This adjustment is made from the task bar at the top of Presenter View.

Connecting to Monitors and Projectors

Connecting to an additional monitor or projector is straightforward. With Windows, under the ‘Display settings’, we set up our display to ‘Extend’ mode. This allows us to have different content on our laptop (Presenter View) and the external screen (presentation for the audience). With our presentation mode configured correctly, our focus can remain on delivering an impactful presentation, knowing that the audience is only seeing what’s intended for their eyes.

Navigating Slides While Presenting

In our experience, smooth navigation through slides is key to maintaining audience engagement. Paying attention to how we transition and manage slide visibility can make or break a presentation.

Transitioning Between Slides

When we’re presenting, moving seamlessly from the current slide to the next is crucial. We typically advance slides using the arrow keys or a clicker. To go back to a previous slide, we use the up arrow or the ‘previous’ button. Quick keyboard shortcuts are also useful. “N” for next and “P” for previous can save us time during a presentation.

Utilizing Slide Thumbnails and Controls

It’s invaluable to use slide thumbnails to anticipate our next move without disrupting the flow for our audience. Many of us find ourselves needing to skip ahead or revisit a topic; for this, the slide sorter view comes in handy. We can access this by pressing “See All Slides” or by selecting the grid icon in Presenter View. Our control over the presentation extends to not just navigating but also emphasizing points by momentarily hiding our content with the ‘black slide’ feature. By pressing “B”, we can refocus the audience before revealing the next slide.

Managing Slide Visibility

Maintaining control over what our audience sees can be as simple as utilizing the ‘unblack slide show’ feature, which we activate by pressing “B” or “W” to return to the presentation from a blank screen. This tool is particularly effective when we need a moment to field questions or discuss a point without distraction.

Optimizing Notes for Effective Presentations

Understanding how to effectively add, format, and view your notes ensures you remain connected with the audience while presenting. We’ll explore how to make the most of PowerPoint’s features to keep your delivery fluent and engaging.

Adding and Formatting Notes

When we add notes to PowerPoint slides, it’s essential to consider the font size and the amount of text. Stick to key points and use bullet points to organize your thoughts. Here’s how we recommend formatting your notes:

  • Keep font size between 14-18pt for readability.
  • Use bullet points to break up information.
  • Make important words bold for quick reference.

Viewing Notes During Presentations

To view notes during presentations without sharing them with the audience, Presenter View is ideal. Ensure your laptop or tablet is placed so that you can see the screen without turning away from the audience. Utilize the vertical scroll bar to navigate through notes if needed. Keep your notes concise to minimize scrolling, which can be done in Normal view by selecting the Notes Page option.

Maintaining Eye Contact with the Audience

Eye contact is crucial as it keeps the audience engaged and shows confidence. Position your device to ensure you can glance quickly at your notes and then back to your audience. Consider a smartphone as a remote to change slides, which allows the freedom to move and maintain better eye contact. Remember, practicing with Presenter View beforehand helps us get comfortable with the setup and makes it second nature to maintain eye contact during the actual presentation.

Incorporating these strategies into our preparation can dramatically improve the effectiveness of our presentations, ensuring that we deliver a clear and engaging message to our audience.

Enhancing Presentations with Tools and Equipment

To elevate your presentation, it’s essential to effectively employ various tools and equipment. By integrating these elements, our presentations can become more engaging and professional.

Using Physical Presentation Tools

When presenting, physical tools such as laser pointers and highlighters can help draw the audience’s attention to key information. Best practices suggest the use of a laser pointer to guide the audience through bullet points or key data. As for the highlighter, it can be useful on a tablet or phone to emphasize critical parts of digital documents.

Troubleshooting Common Issues

In the midst of utilizing technology, issues may arise. Should our webcam not display the proper presenter view, swapping displays is often the solution. Zoom and other virtual meeting applications usually have a “Swap Presenter View” feature which can be toggled within the app settings. It’s key to regularly practice with your equipment to avoid hiccups during actual presentations.

  • Check connections and settings if the remote control isn’t working.
  • Ensure webcam is properly aligned for a more personal engagement during Zoom meetings.
  • Have backup tools handy – spare pen, tablet, or phone to manage slides.

Related posts:

  • OCCT Error Detected: How to Identify and Resolve Common Issues
  • Outlook Not Making Notification Sound: Quick Fixes for Silent Alerts
  • Pokemon Unite Reset Account: Steps to Start Fresh
  • How to Randomize Photos in a Folder: Quick Guide for Effortless Sorting
  • How to Reset Visual Studio All Settings: A Step-by-Step Guide
  • Samsung 970 EVO vs 970 EVO Plus vs 970 Pro: Comprehensive SSD Comparison
  • Shared Mailbox in Outlook Not Updating: Quick Fixes for Sync Issues
  • Spotify Won’t Let Me Log In: Quick Solutions for Access Issues
  • How to Switch to Prime Student: A Step-by-Step Enrollment Guide
  • Total Available Graphics Memory: Understanding Your System’s Visual Capability
  • How to Turn Safe Mode On/Off on Moto X: A Step-by-Step Guide
  • How to Update Microsoft Outlook: Step-by-Step Guide

Leave a Comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

  • Government Exam Articles

An Introduction To MS PowerPoint

MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes.

In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams. 

To learn more about the different programs under Microsoft Office , visit the linked article. 

Given below are a few important things that one must know about the development and introduction of Microsoft PowerPoint:

  • The program was created in a software company named Forethought, Inc. by Robert Gaskins and Dennis Austin. 
  • It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.
  • The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0 (1990).
  • It is a presentation-based program that uses graphics, videos, etc. to make a presentation more interactive and interesting.
  • The file extension of a saved Powerpoint presentation is “.ppt”.
  • A PowerPoint presentation comprising slides and other features is also known as PPT.

Gradually, with each version, the program was more creative and more interactive. Various other features were added in PowerPoint which massively increased the requirement and use of this MS Office program.

From the examination point of view, MS PowerPoint happens to be a very important topic. Candidates who are preparing for the various Government exams can visit the Computer Knowledge page and get a list of topics included in the syllabus and prepare themselves accordingly. 

Basics of MS PowerPoint

Discussed below are a few questions that one must be aware of while discussing the basics of MS PowerPoint. Once this is understood, using the program and analysing how to use it more creatively shall become easier.

Question: What is MS PowerPoint?

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software  program that allows you to create professional-looking electronic slide  shows. 

The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system:

MS PowerPoint

Question: How to open MS PowerPoint on a personal computer?

Answer: Follow the steps below to open MS PowerPoint on a personal computer:

  • Click on the start button
  • Then choose “All Programs”
  • Next step is to select “MS Office”
  • Under MS Office, click on the “MS PowerPoint” 

A blank presentation is open on the screen. According to the requirement, a person can modify the template for a presentation and start using the program.

Question: What is a PowerPoint presentation or PPT?

Answer: A combination of various slides depicting a graphical and visual interpretation of data, to present information in a more creative and interactive manner is called a PowerPoint presentation or PPT.

Question: What is a slide show in a PowerPoint presentation?

Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint slide show. 

Question: What all elements can be added to a slide?

Answer: The following elements can be added to a Powerpoint slide:

  • Photographs
  • Media Clips

All these elements are mainly used to enhance presentation skills and make the slide more interactive.

To learn more about the Fundamentals of Computer , visit the linked article. 

For a better understanding of the Microsoft PowerPoint and its operations, functions and usage, refer to the video given below:

powerpoint presentations notes

Features of MS PowerPoint

There are multiple features that are available in MS PowerPoint which can customise and optimise a presentation. The same have been discussed below.

  • Slide Layout

Multiple options and layouts are available based on which a presentation can be created. This option is available under the “Home” section and one can select from the multiple layout options provided.

The image below shows the different slide layout options which are available for use:

MS PowerPoint - Slide Layout

  • Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose what feature they want to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes, etc. 

The image below shows the features which can be inserted:

MS PowerPoint - Features of Microsoft PowerPoint Presentation

  • Slide Design

MS PowerPoint has various themes using which background colour and designs or textures can be added to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint. Although there are existing design templates available, in case someone wants to add some new texture or colour, the option to customise the design is also available. Apart from this, slide designs can also be downloaded online.

Refer to the below for slide design:

MS PowerPoint - Slide Design

During the slide show, the slides appear on the screen one after the other. In case, one wants to add some animations to the way in which a slide presents itself, they can refer to the “Animations” category. 

The different animation styles available on PowerPoint are:

MS PowerPoint - Animations

Apart from all these options; font size, font style, font colour, word art, date and time, etc. can also be added to a PPT.

Government Exam 2023

Also, there are various other subjects that are included in the exam syllabus for various competitive exams. Candidates can check the detailed section-wise syllabus in the links given below:

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given below are a few of the major fields where PPT is extremely useful:

  • Education – With e-learning and smart classes being chosen as a common mode of education today, PowerPoint presentations can help in making education more interactive and attract students towards the modified version of studying
  • Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using graphs and charts, numbers can be shown more evidently and clearly which may be ignored by the viewer if being read
  • Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used
  • Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns, photograph, etc. can be added to the resume
  • Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of a company, business, student’s marks, etc. is easier using PPT

Government exam aspirants can upgrade their preparation with the help of the links given below:

Sample MS PowerPoint Questions and Answers

As discussed earlier in this article, Computer Awareness is included in the syllabus for many competitive exams. Thus, to understand the program from the examination point of view is also a must. 

Given below are a few sample questions based on MS PowerPoint.

Q 1. How many maximum slides can be added to a PowerPoint presentation?

  • No fixed number

Answer: (3) No fixed number

Q 2. Slide Sorter view can be selected under which of the following categories?

Answer: (4) View

Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide in MS PowerPoint?

Answer: (3) ctrl+M

Q 4. Header and Footer option is available under which of the following categories?

Answer: (1) Insert

Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?

Answer: (4) Animation

Similar types of MS PowerPoint Questions may be asked based on the features or usage of the program. Thus, one must carefully go through the elements and aspects of PPT. 

For any further assistance related to the upcoming Government exams, candidates can check the Preparation Strategy for Competitive Exams page. 

Get the latest exam information, study material and other information related to the major Government exams conducted in the country, at BYJU’S.

Leave a Comment Cancel reply

Your Mobile number and Email id will not be published. Required fields are marked *

Request OTP on Voice Call

Post My Comment

powerpoint presentations notes

Connect with us for Free Preparation

Get access to free crash courses & video lectures for all government exams..

  • Share Share

Register with BYJU'S & Download Free PDFs

Register with byju's & watch live videos.

Live Support

SlashGear

5 Of The Best Free PowerPoint Templates For Any Project Or Presentation

Y ou don't need to start from scratch if you want to create a captivating presentation to hook audiences. PowerPoint offers a range of free templates you can use for a variety of purposes. Whether you're planning a personal project or making a plan for your next business idea, PowerPoint templates can save you a great deal of time building custom slides.

To access templates in PowerPoint, all you need is a Microsoft account, which grants you access to Microsoft 365 online (formerly Microsoft Office 365). Click on PowerPoint from the sidebar, then access the search bar at the top of the window to search for templates. The templates cover multiple purposes for use at work and home. While a fair amount of templates are available to premium members only, there are still a large number of free templates hidden away in Microsoft's expansive library. This is good news for those who've been drawn away from premium subscriptions after Microsoft announced price hikes for Microsoft 365 subscriptions .

While PowerPoint is widely used for giving basic presentations, it can also be incredibly practical for other occasions, such as planning events, mapping out project timelines, or giving an effective sales pitch. Check out these five free templates from PowerPoint.

Read more: Major PC Monitor Brands Ranked Worst To Best

Blue Spheres Pitch Deck

The Blue Spheres Pitch Deck template offers a stylish and corporate look if you want to give the best first impression for your next product or service. The template offers a minimal color palette alongside tools specifically targeted towards businesses. There are plenty of opportunities to showcase statistics, such as projected revenue growth, thanks to the template's multiple graph types and timelines.

The opening slides feature everything you need to introduce your product to investors and other companies. There's an About Us section followed by a Problem and Solution slide so you can clearly describe your company's aim. The template also offers multiple section dividers, so you can pick a style that best reflects your brand image. Several corporate images are featured throughout the template for a professional and polished look. However, if you're unhappy with any images, you can easily swap them. Right-click a picture, then select Change Picture to replace an image. PowerPoint preserves any image effects when replacing images, saving plenty of time and effort when editing your slides.

Infographic Resume

If you're building a resume, the last thing employers want to do is look through page after page of information. Infographic resume , a free template offered by PowerPoint, condenses all the details of your resume into one informative page.

On the right side of the template is an Experience column that you can use to showcase an informative work history. Most of the template is built from text boxes, so all you have to do is double-click a box and input your information for each category. The template neatly structures essential fields for your resume, including ones for company names, dates, job descriptions, and names of colleges.

Featured on the left side of the template are sections for a short personal profile, education, and any relevant skills to showcase. The Education section features customizable fields for names of colleges, the dates you attended them, and what degrees you acquired. At the bottom of the template is a section for your contact details, including a name, phone number, and any URLs you wish to add. Adding online links to your resume is a great way to show your work in a digital portfolio . Overall, PowerPoint's infographic template presents an appealing display to showcase your talents while remaining concise.

Event Planning Deck

PowerPoint's Event Planning Deck is a great option for organizing charity or fundraising events, but it can be tailored toward several other types of events. The template features essential tools for effective planning, including RSVP tracking, food and drink vendors, and budgeting.

Planning events can be a nightmare, especially if you're a person who writes things down only to forget them. PowerPoint's event planning deck template brings all the necessary details for your next event into one concise presentation to avoid a desk littered with sticky notes.

The Overview slide outlines key event details such as the date, location, and number of guests. This way, you can view all important information for your event at a glance. The remaining slides provide plenty of space to organize different aspects of your event. If you have several catering and entertainment options, the budgeting table includes pre-made columns for up to three choices. You can easily add more options by right-clicking a cell and selecting Insert. Whether you're hosting a party, school fayre, or a charity event, PowerPoint's Event Planning Deck is an excellent choice for arranging small events in minimal time.

Business Brainstorming Template

PowerPoint is probably not the first program that springs to mind when thinking about the best brainstorming tool for your team. The software does offer a range of effective brainstorming tools, however, including a great business brainstorming presentation template to promote productive ideation sessions.

Brainstorming can be a mess, so it's helpful to stick to a template, especially if you have some ground rules. The template traverses a typical brainstorming session, with slides covering an agenda, brainstorming objectives, and relevant next steps. Also included is a Rules section so you can ensure all your employees get a fair share of time to discuss their ideas.

The Summarize slide is a useful tool to help you process all the information covered in brainstorming sessions. You can use this slide to determine how to select ideas or restate decision-making criteria. While no slide is dedicated to creating a brainstorming diagram, PowerPoint offers unlimited potential to create powerful mind maps with its library of tools and shapes. Using a free version of PowerPoint online , you can access a range of editing tools underneath the Insert and Draw tabs to map out visual ideas. You can also add speaker notes to your PowerPoint presentation to capture ideas from specific team members.

Bold Project Timeline

Having a clear vision for your next project helps you stay on track and focus on the necessary steps toward your goal. PowerPoint's Bold Project Timeline template provides a neat step-by-step structure to help turn your next idea into a success.

The template offers diagrams for project timelines and outlines, featuring two of each. Like other templates, the project timeline uses text boxes so you can easily edit information. The timeline is broken into five steps (which unfortunately can't be edited), but you can add extra lines as sub-steps if desired.

The Project Outline slides utilize a different approach, which is arguably even simpler to use. Double-click the template to open the editing view, where you can edit headers and descriptions simultaneously. Also featured in the template is a Project Milestones slide, which lets you edit key dates and project deadlines.

You might think of PowerPoint purely as a tool for giving presentations, but there's a lot more it has to offer. Whether you're crafting an effective resume, building a project plan, or impressing investors with a business idea, you can find dozens of practical templates to use at no cost.

Read the original article on SlashGear .

powerpoint logo on laptop screen

Microsoft Power BI Blog

Power bi february 2024 feature summary.

Headshot of article author Saveen Reddy

Welcome to the Power BI February 2024 update. We’ve got a lot of great features this month. Here are some key highlights:

  • Visual calculations make it easier than ever to do calculations that were very hard or even impossible.
  • The Power BI home provides a centralized location for all your Power BI desktop activities.
  • Fabric Copilot for Power BI can now add measure descriptions to your semantic model measures.
  • The Power BI add in now supports shareable links to make it easier for people to consume reports.
  • The new Explore feature gives you a better understanding of what’s in the data you’re exploring.

Fabric Community Conference

Join us at the Microsoft Fabric Community Conference the ultimate Microsoft Data & AI learning event, on March 26-28, 2024, at the MGM Grand, Las Vegas. With over 150 sessions for everyone who works with Power BI, Microsoft Fabric, SQL, Azure AI, and Purview , the conference promises a rich learning experience.

This is a unique opportunity to meet the Microsoft product teams building these technologies, the customers betting their businesses on them, and the partners that are at the forefront of deployment and adoption. Engage with this vibrant community, learn from their real-world experiences, stay abreast of the latest developments.

Please note that this event is in-person only. Sessions will not be recorded, streamed or made available for on-demand consumption.

Register today using code MSCUST for an exclusive discount ! Need help convincing your boss to attend? No problem!  Use this letter  to share with your boss about this unforgettable opportunity.

powerpoint presentations notes

  • Version number: v: 2.126.927.0
  • Date published: 02/16/2024

powerpoint presentations notes

On-object Interaction Updates

  • Enhanced Reference Layer in Power BI Azure Maps Visual 

Data connectivity

Certified connectors updates, storytelling in powerpoint – replace report urls with shareable links in power bi add-in, data overview in explore, directquery connections update, shared device mode is now ga, power bi custom visuals new local storage api, on-object interaction support for custom visuals, tmdl in power bi desktop developer mode, editor’s pick of the quarter, new visuals in appsource, multiple sparklines, rose donut pie chart by powerviz, xviz gantt chart by lumel, control chart xmr by nova silva, drill down graph pro, more users can now collaborate with protected pbix in power bi desktop.

Visual calculations 

A new way of doing calculations has arrived! You can now add calculations directly on your visual using visual calculations, which are DAX calculations that are defined and executed directly on a visual. A calculation can refer to any data in the visual, including columns, measures, or other visual calculations. This approach removes the complexity of the semantic model and simplifies the process of writing DAX. You can use visual calculations to complete common business calculations such as running sums or moving averages. Visual calculations make it easy to do calculations that were previously very hard or even almost impossible to do.

To use visual calculations while in preview, you need to enable it in Options and Settings  ➡️  Options  ➡️  Preview features . Select visual calculations and select OK . Visual calculations will be enabled after Desktop is restarted.

To add a visual calculation, you first need to select a visual. Next, select the New calculation button in the ribbon:

The new calculation button is shown on the Home tab of the ribbon in Power BI Desktop in the Calculations group.

To add a visual calculation, type the expression in the formula bar in the visual calculations edit mode that opens. For example, in a visual that contains Sales Amount and Total Product Cost by Fiscal Year , you can add a visual calculation that calculates the profit for each year by simply typing: Profit = [Sales Amount] – [Total Product Cost].

The visual matrix is updated as you add visual calculations using in the formula bar. New visual calculations are added as columns to the visual matrix.

Additionally, you can easily add a running sum of profit by writing:

Here is a visual with the two visual calculations we have just created:

A screenshot of a graph Description automatically generated

You can use many existing DAX functions in visual calculations. Functions specific to visual calculations are also available, such as RUNNINGSUM , PREVIOUS and MOVINGAVERAGE . Using these and other functions, visual calculations are much easier to read, write and maintain than the current DAX required.

We are only just getting started with this preview. There is a lot more that we have planned, so please stay tuned for updates in future releases. However, we invite you to jump in now!

For more information, read the dedicated blog post and documentation . Please try the preview today and let us know what you think .

Dynamic subscriptions for Power BI reports

Dynamic per recipient subscriptions is now available in Preview for Power BI reports! Like dynamic subscriptions for paginated reports , you can now distribute a personalized copy of a Power BI report to each recipient of an email subscription.

Imagine you have a report that includes sales data for your entire team. You want to schedule an email subscription that sends out a PDF copy of this report to each salesperson on a weekly basis, with the report filtered to only show their sales results.

This can now be done by connecting to a semantic model (previously Power BI dataset) that defines the mapping between recipients and respective filter values. When it’s time to send out the report, the latest data available in your semantic model will determine which employees should receive a report in their inbox, and with what filter values applied.

A screenshot of a computer New dynamic subscription, select and filter data.

See the documentation for dynamic subscriptions here.

This February release we added multi-visual container format support ! Previously, when multi-selecting across different visual types, the format pane did not support any options for formatting the visuals. Now, when multi-selecting different visuals, we’ve added formatting support for container formatting such as changing the size, background color, adding a shadow or turning on/off titles in bulk.

When multi-selecting different visual types (e.g. a line chart and bar chart):

A screenshot of a graph, Visualizations. Order Quantity by Year, Sales by Category.

We’ve also added the ability to format a visual’s container size and position even if it’s empty:

A screenshot of a graph, Visualizations. Select or drag fields to populate the visual.

This month we also bring you a handful of quality improvements to the on-object experience:

  • Bug fix : when working with a non-visual (text box, button, image, shape) the build pane accidentally closing automatically. The build pane now stays open unless explicitly closed regardless of selected item type.
  • Bug fix : style bug where the build pane was showing 5 icons across instead of the usual 6 has been fixed.
  • Bug fix : in some cases, the data flyout was extending beyond the window size making the search box hard to use, this has now been fixed.
  • Enhancement : When choosing a field using the data flyout – you can now click anywhere on the name, not just the checkbox next to it to select the field.

A screenshot of a computer, Data selecting Order Quantity.

5.Enhancement : If replacing a field in a visual that does not use an aggregation or date hierarchy (other dropdowns are disabled), we auto open the data dropdown to save an extra click.

A screenshot of a graph, Data selecting Category.

Power BI Home in Desktop is Enabled by Default  

We are excited to announce the new and improved Power BI Home as the default experience! The Power BI Home has been redesigned to provide a centralized and familiar location for all your Power BI activities within the desktop application. Our aim is to enhance your productivity and make it easier to discover and consume content.

With Power BI Home, you no longer need to navigate through multiple menus or tabs to access your files and reports. This intuitive interface serves as a hub, like other popular office products, where you can effortlessly manage your reports, all from a single location.

Whether you’re a seasoned Power BI user or new to the platform, Power BI Home ensures a consistent and seamless experience across all your Power BI activities.

Now, you can:

  • Initiate a new report directly from the new home screen.
  • Access reports from recommendations that we have curated.
  • Locate your most recent reports through the Quick Access lists.

A screenshot of a computer abilities within the new home screen.

Please continue to submit your feedback directly in the comments of this blog post or in our feedback forum .

Enhanced Reference Layer in Power BI Azure Maps Visual

We’re excited to introduce a significant enhancement to the Power BI Azure Maps visual reference layer feature. In response to valuable user feedback and in alignment with evolving industry standards, we have expanded the capabilities of the reference layer. Now, in addition to supporting the existing GeoJSON format, users can also utilize KML (Keyhole Markup Language) and WKT (Well-Known Text) formats.

We’re also adding URL as a data source alongside file upload. This addition offers users even more flexibility and convenience in importing spatial data into Power BI. Whether your data resides in GeoJSON, KML, WKT, or through a URL link, the Power BI Azure Maps visual seamlessly integrates these formats, ensuring a comprehensive and versatile geospatial analysis experience.

Measure descriptions with Copilot

Add descriptions to your semantic model measures with Fabric Copilot for Power BI! People building reports from your semantic model can see the name and description of your measures, making the description property essential documentation. And Fabric Copilot is here to help!

A screenshot of a computer Description automatically generated

Streamline your semantic model documentation by creating measure descriptions with Copilot .

1. Click on the model measure in the Data pane of Model view to see the measure properties .

2. Click on the Create with Copilot (preview) button under the Description textbox.

3. Review the measure description from Copilot, then click Keep it .

4. Now the measure description is in the Description box. Fine tune the description, as needed.

5. You update the measure later? No worries, just click the button again when you need the description updated!

Try this out today and let us know what you think! Get started today by turning on this public preview feature in Options > Preview features and learning more about how to get access to Fabric Copilot for Power BI on your tenant at https://learn.microsoft.com/power-bi/create-reports/copilot-introduction#copilot-requirements .

DAX query view improvements  

We released the public preview of DAX query view in November 2023, and in this release, we made the following improvements:

A screenshot of a computer, Boolean values are now showing in the Results grid.

  • A share feedback link has been added in Options > Preview features. We would love to hear your feedback on DAX query view!
  • A bug causing active query tab to stop being highlighted is fixed.
  • A bug with close brackets of a nested IFs DAX formula is fixed.

And we have released additional INFO DAX functions.

  • INFO.CHANGEDPROPERTIES()
  • INFO.EXCLUDEDARTIFACTS()
  • INFO.FUNCTIONS()
  • INFO.LINGUISTICMETADATA()

A screenshot of a computer, we have released additional INFO DAX functions.

Learn more about DAX query view at https://learn.microsoft.com/en-us/power-bi/transform-model/dax-query-view .

SingleStore, we’re thrilled to inform you that our connector has now officially moved out of beta. We want to express our gratitude for your valuable feedback and for being an essential part of our beta journey. Your insights have played a crucial role in shaping the enhancements we’ve made.

This upgrade comes with an exciting new feature – you can now cancel running queries, hassle-free. No more queries running in the background after you refresh the UI/visual or navigate across the pages in the report.

Our team is dedicated to continuously improving and adding even more useful features to enhance your experience. Thank you for your ongoing support, and we can’t wait to continue providing you with top-notch features that elevate your data connectivity and reporting capabilities.

When you add the Power BI add-in to a presentation, you can pick a report suggested to you or paste a link to a specific report.

When you paste a standard report link (the URL copied from the browser address bar), and if sharable links are enabled for your organization and allowed for this report, you have re-share permissions to this report, Power BI add-in can replace the link you pasted with shareable link. In that case you will see a checkbox added below the report URL that offers you automatic access to this report. Just mark this checkbox and Power BI add-in will create a shareable link for you.

Using a sharable link ensures that other users viewing the presentation have the required permission to see the report, and do not need to request access when viewing the presentation.

A screenshot of a computer, Using a sharable link ensures that other users viewing the presentation have the required permission to see the report, and do not need to request access when viewing the presentation.

Have you tried out the new Explore feature yet? This month we added a data overview feature to Explore that allows you to get the “gist” of what your data is all about. Powered by Copilot, data overview gives you a summary of what’s contained in the data you’re exploring and highlights some interesting tidbits to get you started. Let us know what you think!

A screenshot of a computer, Powered by Copilot, data overview gives you a summary of what’s contained in the data you’re exploring and highlights some interesting tidbits to get you started.

Maximum connections per data source  is a setting to configure the maximum number of connections DirectQuery opens for each underlying data source. This controls the maximum number of queries that can be executed concurrently against each data source and is configurable per semantic model.

We recently updated the upper limit of the number of concurrent Direct Query connections allowed per semantic model. The updated limits for each SKU are listed in the table below.

The upper limit for Power BI PPU is 100 active connections. Note that there is no change to the Power BI Pro and Report Server limits and the default maximum value remains as 10 concurrent connections.

Introduced last September, shared device mode is now generally available! With shared device mode, organizations can safely deploy the Power BI mobile app across their pool of shared devices.  Check it out !

This API allows Custom Visuals to store data directly in the local browser. Data stored locally is more secure and improves the performance of web apps. The API will be controlled by a global admin setting. Learn more about the API.

Our February release introduces the support of the new on-object interaction. This enhancement allows users to build and customize visuals directly on the visual in Power BI Desktop. It puts common actions for creating and formatting visuals on the visuals themselves, actions such as adding fields, changing visualization types, and formatting text.

The primary objective of Power BI Desktop developer mode is to provide friendly source control and co-development experience. With this objective in mind, you can now save your Power BI Project files (PBIP) using  Tabular Model Definition Language (TMDL)  format. TMDL has been designed from the ground up to be human-friendly, facilitating not only readability but also easy editing in any text editor. This represents a substantial enhancement for source control and collaborative development experiences, particularly when dealing with complex file diffs.  

Saving as a PBIP using TMDL is currently in preview. Before giving it a try, you must first enable this feature in Preview features: go to  File  >  Options and settings  >  Options  >  Preview features  and check the box next to “Store semantic model using TMDL format”.  

After enabling the preview feature, when saving as PBIP, your semantic model will be saved as a TMDL folder named “\definition” with separate files for each table, perspective, role, culture:  

After enabling the preview feature, when saving as PBIP, your semantic model will be saved as a TMDL folder named “\definition” with separate files for each table, perspective, role, culture: 

You can also upgrade existent PBIP files to TMDL , by just opening them and choosing “Upgrade” when you save:  

You can also upgrade existent PBIP files to TMDL, by just opening them and choosing “Upgrade” when you save: 

By default, Fabric Git Integration will still use Tabular Model Scripting Language (TMSL) to export the semantic model during the Public Preview. However, if the semantic model is imported into Fabric using TMDL, then Fabric Git Integration will export the definition into Git using TMDL in the event of any semantic model changes in the service.  

Learn more about TMDL in Power BI Project files  here .  

Visualizations

  • Inforiver Analytics+ (Charts+Cards+Tables)
  • Inforiver Premium Matrix / Table
  • Drill Down Donut PRO (Filter) by ZoomCharts
  • Date Picker
  • Enlighten Aquarium
  • Deneb: Declarative Visualization in Power BI
  • Comment – Dynamics 365 Finance business performance planning
  • Reporting – Dynamics 365 Finance business performance planning
  • Variance – Dynamics 365 Finance business performance planning
  • Matrix planning – Dynamics 365 Finance business performance planning
  • Copy – Dynamics 365 Finance business performance planning
  • Table edit – Dynamics 365 Finance business performance planning
  • Graphical planning – Dynamics 365 Finance business performance planning
  • Waterfall-Visual-Extended
  • Processifier Process Mining
  • flashbi fantail
  • Map by Squillion
  • Charticulator Visual Community (View)

New features were added to Multiple Sparklines on Oct 23

  • When you double click a line chart, it will zoom in to screen size of visual and you can then compare it with any other line chart in that column.
  • You can use different colors for each line chart in a field/column.
  • You can insert ratings with bands.
  • You can add beeswarm / distribution microchart.

A screenshot of a graph New features were added to Multiple Sparklines on Oct 23

Once you double click the line chart, it zooms in to the visual size. You can then compare it with another line chart in the same column. This is shown below:

A graph with purple lines Once you double click the line chart, it zooms in to the visual size. You can then compare it with another line chart in the same column.

Download this visual from APPSOURCE

For more information visit https://www.excelnaccess.com/sparklines/

or contact [email protected]

Rose/Donut/Pie Chart is a powerful visual that lets you build four types of charts – a rose, a rose donut, a donut, and a pie chart. These chart types are commonly used to display part-to-whole relationships, proportions of categorical data, and ratios. Each arc represents the ratio from the total for easy comparison.

Key Features:

  • Chart Options: Rose, donut, pie charts with style customization.
  • Data Colors: Choose from 30+ palettes, including color-blind mode.
  • Fill Patterns: Apply patterns or use custom images.
  • Smart Labels: Improve readability with data and leaf labels.
  • Arc Customization: Easily adjust arc radius, padding, and stroke.
  • Ranking: Filter Top/Bottom N, show others intelligently.
  • Center Circle: Multiple layers, text, icons, and images in the center.
  • Mouseover Text: Display dynamic details when hovering over arcs.
  • Image Labels: Integrate dynamic image URLs for enhanced visuals.
  • Conditional Formatting: Detect outliers and set smart rules for measures/categories.

Other features included are annotation, grid view, show condition, and accessibility support.

Business Use Cases: Finance, Healthcare, E-commerce, Education, Customer Demographics

🔗 Try Rose/Donut/Pie Chart for FREE from AppSource

📊 Check out all features of the visual: Demo file

📃 Step-by-step instructions: Documentation

💡 YouTube Video: Video Link

📍 Learn more about visuals: https://powerviz.ai/

✅ Follow Powerviz : https://lnkd.in/gN_9Sa6U

A screenshot of a chart Rose/Donut/Pie Chart is a powerful visual that lets you build four types of charts - a rose, a rose donut, a donut, and a pie chart. These chart types are commonly used to display part-to-whole relationships, proportions of categorical data, and ratios. Each arc represents the ratio from the total for easy comparison.

xViz Gantt Chart by Lumel is a Microsoft Power BI Certified Visual. As the most feature rich Gantt in Power BI – it is widely used across most Fortune 500 companies world-wide.

Why Large Enterprises Choose xViz Gantt Chart:

Real-time Alerts for Project Managers: Leverage Conditional Formatting to receive color-coded alerts and status flags, ensuring timely awareness of schedule delays or progress issues.

Visualize Task Dependencies: Easily identify causes of delays with the ability to plot task dependencies using connectors within the roadmap view.

Adaptable for Different Users: From Stakeholders tracking yearly progress to Project Managers analysing monthly views and Developers scrutinizing smaller time grains with flexibility across three distinct timeline levels.

Strategic Planning with Reference Lines and Ranges: Utilize Reference Lines and Ranges to mark crucial dates, holidays, sprints, or deadlines across projects.

Customization Galore:   Wide range of customizable options, including adjustable timeline limits, selectable week start days, and indentation customization for ragged hierarchies.

Hassle-Free Licensing:   The visual is free for use in Power BI Desktop. For sharing & collaborating on Power BI service, the licenses can be purchased directly from Microsoft AppSource.

A screenshot of a computer

Try xViz Gantt Chart today after watching the 2-minute video highlights.

Years ago, Stacey Barr introduced us to the magic of Control Charts. Magic it is, because it allows everyone to split their temporal data in two: random noise and real signals. And we all are looking for real signals, and don’t want to be distracted by random noise.

In our last release of the Control Chart XmR we have added several new features to make it even easier to find real signals and ignore random noise in your data.

First, we added a feature to allow any report consumer to override the applied rules. This allows everyone to analyze the effects of one specific rule or set of rules.

A screenshot of a computer First, we added a feature to allow any report consumer to override the applied rules. This allows everyone to analyze the effects of one specific rule or set of rules.

Several customers asked for a possibility to download the calculated values from the visual. Now you can download all values calculated by the Control Chart XmR, like: LCL, CL, UCL, sigmas and signals.

Don’t hesitate and try the new Control Chart XmR now on your own data by downloading it from the AppSource . All features are available for free to evaluate this visual within Power BI Desktop.

Questions or remarks? Visit us at: https://visuals.novasilva.com/ .

Drill Down Graph PRO lets you create elegant and user-friendly graphs to represent complex relationships between nodes. It’s ideal for both small and large network graphs and offers advanced features like cross-chart filtering and vast customization options. You can create hierarchies and explore them using this visual’s intuitive interactions.

Main features include:

  • Multiple layout options – dynamic, hierarchical, and radial
  • Focus nodes mode – for gradual exploration of graphs.
  • Customization options – choose colors, shapes, images, and labels.
  • Bidirectional links – show reciprocal relationships between nodes.
  • Touch device support – explore your data anywhere.

Popular use cases:

  • IT – asset management, IT infrastructure, IoT monitoring
  • Logistics – fleet management, stock management, parcel tracking
  • Sales & Marketing – community detection, account management, web analytics

ZoomCharts Drill Down Visuals are known for interactive drilldowns, smooth animations, and rich customization options. They support interactions, selections, custom and native tooltips, filtering, bookmarks, and context menu. Use them to create visually appealing and intuitive reports that business users will love on any device.

Get Drill Down Graph PRO from AppSource!

Learn more about Drill Down Graph PRO by ZoomCharts.

A screenshot of a computer ZoomCharts Drill Down Visuals are known for interactive drilldowns, smooth animations, and rich customization options. They support interactions, selections, custom and native tooltips, filtering, bookmarks, and context menu. Use them to create visually appealing and intuitive reports that business users will love on any device.

Have you ever wondered how to collaborate with your colleagues on sensitive data without compromising its security? Do you want to learn how to use Microsoft Purview Information Protection sensitivity labels to protect your data ?

If so, you’re in the right place! We’ll show you how to use sensitivity labels with protection to encrypt and protect your data, and how to enable more users to edit and republish encrypted PBIX files. By the end of this article, you’ll be able to collaborate more securely with your data in Power BI.

Protecting your data with Microsoft Purview

Compliance admins in your organization can use Microsoft Purview Information Protection  sensitivity labels  to manage their org’s sensitive data across different apps and services and meet regulatory and compliance requirements.

They define file protection policies for the sensitivity labels, which result in files being encrypted when such labels are applied, allowing only authorized users to open and edit these files in Office apps and Power BI Desktop.

Sensitivity labels are widely adopted by enterprises today and used to label and protect content in  Microsoft 365  apps such as Excel, PowerPoint, Word, and Outlook, and now in Power BI and Fabric as well.

All you have to do is enable Information Protection in Microsoft Fabric’s Admin Portal and let the labels do the rest.

A screenshot of a computer All you have to do is enable Information Protection in Microsoft Fabric’s Admin Portal and let the labels do the rest.

How Power BI Desktop enforces sensitivity label protection

In Power BI Desktop , we enforce label protection on PBIX files. To open a PBIX file, you either must be the label issuer or have one of the following usage rights .

These usage rights are elevated permissions, as they grant permission to change the sensitivity label. Because Power BI and Office apps use the same label policies, compliance admins may prefer not to grant these usage rights for Highly confidential labels. This might block you from collaborating with your colleagues when you’re sharing or downloading Power BI reports and trying to open them in the desktop app.

Collaborating and keeping label protection on PBIX files

By enabling “ Increase the number of users who can edit and republish encrypted PBIX files (preview) ” in your tenant, users that have been assigned with all of the following usage rights should be able to open, edit, and republish the protected PBIX file to the Power BI service:

  • View Content (VIEW)
  • Edit Content (DOCEDIT)
  • Save (EDIT)
  • Copy and extract content (EXTRACT)
  • Allow Macros (OBJMODEL)

Thus, users who were once restricted can now collaborate with protected files, while keeping protection consistent with the organizational policy.

Note: These usage rights are a sub-set of the “Co-Author” permissions preset in Microsoft Purview compliance center.

What are the restrictions and why?

In order to align with compliance requirements, users with these usage rights are lightly restricted while editing a protected PBIX file.

No exporting to unsupported formats –The user won’t be able to export to formats that don’t support sensitivity labels, such as CSV files.

A screenshot of a computer In order to align with compliance requirements, users with these usage rights are lightly restricted while editing a protected PBIX file. No exporting to unsupported formats –The user won’t be able to export to formats that don’t support sensitivity labels, such as CSV files.

No label change – The user can’t change the label on the PBIX file.

A screenshot of a computer No label change - The user can't change the label on the PBIX file.

Republishing to the original workspace only

Republishing to the original workspace only

Why restrict republishing into the original workspace only?

To remain compliant, we must keep users from gaining more permissions, including Power BI permissions (i.e., Read, Write, Reshare and Build). Meaning that a user who wishes to publish should not be able to publish to a workspace that might grant them additional permissions through Workspace roles.

Additionally, this feature is meant for collaborating and sharing items that are more restricted than usual, and confidential data is usually managed in a dedicated workspace. This restriction will prevent users from publishing confidential data across the tenant.

Side note: The file must be published at least once for other users to be able to republish it to that specific workspace. If the file has not yet been published, then the latest label issuer (the one who set the protected label) or a user with sufficient usage rights must publish it and then share the file with the other editors.

How to enable it

Prerequisite: The compliance admin must assign you and your colleagues the proper permissions for that sensitivity label.

Next, Fabric/Power BI admins must enable the feature in Admin Portal > Information protection > Increase the number of users who can edit and republish encrypted PBIX files (preview).

In Power BI Desktop, users who would like to open and edit protected PBIX files must enable the feature by opening File > Options and settings > Options > Preview feature > Less elevated user support.

Final words

With this new feature, users can now collaborate more easily with other users when working on confidential data in Power BI Desktop, without any loss of protection along the way.

That is all for this month! Please continue sending us your feedback and do not forget to vote for other features that you would like to see in Power BI! We hope that you enjoy the update! If you installed Power BI Desktop from the Microsoft Store,  please leave us a review .

Also, don’t forget to vote on your favorite feature this month on our community website. 

As always, keep voting on  Ideas  to help us determine what to build next. We are looking forward to hearing from you!

  • Microsoft Fabric
  • visual calculations

Sign up for the Power BI Newsletter

Sign up below to get the latest from Power BI, direct to your inbox!

I would like to receive the Power BI newsletter. Privacy Statement.

Participation requires transferring your personal data to other countries in which Microsoft operates, including the United States. By submitting this form, you agree to the transfer of your data outside of China. Privacy Statement .

IMAGES

  1. Where to Write Notes for Your PowerPoint Slides

    powerpoint presentations notes

  2. Speaker Notes in PowerPoint and How to Use Them

    powerpoint presentations notes

  3. Pinned Notes Slide Powerpoint and Keynote template

    powerpoint presentations notes

  4. How To Add Notes In PowerPoint

    powerpoint presentations notes

  5. Flat Sticky Note Shapes for PowerPoint

    powerpoint presentations notes

  6. How to Print Handouts with Notes Using PowerPoint 2007

    powerpoint presentations notes

VIDEO

  1. Simple PowerPoint presentations tutorial #powerpoint #tutorial

  2. How to Create a Presentation Using Power Point l How to Create a Powerpoint Presentation

  3. How To Create Professional PowerPoint Presentation Slides Best PowerPoint Presentation EVER

  4. how to make presentation in PowerPoint

  5. powerpoint

  6. powerpoint

COMMENTS

  1. Add speaker notes to your slides

    An empty Notes pane will prompt you with text that says, Click to add notes. Type your speaker notes there. If you don't see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below).

  2. Everything You Need to Know About Using Speaker Notes in PowerPoint

    What are speaker notes in PowerPoint? Speaker notes in PowerPoint help presenters recall important points, such as key messages or stats, as they give a presentation. The speaker note panel lives at the bottom of your screen in Normal view, although some users may have this section hidden.

  3. How to add Speaker Notes in PowerPoint

    Jun 20, 2023 8 mins read Share this article Speaker notes in PowerPoint can be a lifesaver for presenters who need a quick reference during their talk. Instead of struggling to remember key points or losing your place during a presentation, you can have your notes right in front of you.

  4. How to Use Speaker Notes in PowerPoint

    Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here's how to add and use speaker notes. Add Speaker Notes in PowerPoint

  5. How to Add Notes to PowerPoint Presentations: A Comprehensive Guide

    First, select the Slide Show tab in the PowerPoint ribbon In the Set Up section, click the check box for Presenter View Enter Presentation Mode! You should see your presentation on one screen (such as your projector) and your notes displayed on the other screen (such as your laptop).

  6. How to Add Speaker Notes in PowerPoint? A Quick Guide with ...

    On the View tab of the ribbon, in the Show group, select Notes. The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing. Also, you can add speaker notes in PowerPoint by clicking the Notes option at the bottom of the slide to open the notes pane.

  7. How to add speaker notes in PowerPoint

    When you're creating a presentation in PowerPoint, you can add speaker notes to refer to later while delivering the slide show in front of an audience. Learn how to add speaker notes to...

  8. How to make & print notes in PowerPoint (2022)

    The first option is via the "View" tab and then "Notes". The second option is via the status bar, where you can display the notes with just one click at the bottom right. Now a field appears under the slides where you can add your notes. You can change the height of this field as you wish using the mouse pointer.

  9. PowerPoint 101: The Ultimate Guide for Beginners

    This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way. Over time, PowerPoint has evolved and improved its accessibility to users. For this reason, it has been adapted to the main operating systems and modalities: Windows MacOS iOS Android PowerPoint Online

  10. How to Use Speaker Notes in PowerPoint

    In PowerPoint Online, toggle the notes pane on and off by selecting View > Notes . In the Slide pane, select the thumbnail of the slide you want to add a note. Place the cursor in the Notes pane. The text in the Notes pane reads, Click to add notes . If you don't see the Notes pane, go to View and select Notes.

  11. How to add notes to your Microsoft PowerPoint slides

    Click the Notes button in the Status Bar at the bottom. Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays. Step 3: When the panel is ...

  12. Adding and Formatting Speaker Notes to a Presentation in PowerPoint

    To see the full course that this video came from, go here: ️https://www.simonsezit.com/courses/microsoft/powerpoint-2021-online-course/In this Microsoft Pow...

  13. Everything You Need to know About Notes in PowerPoint

    October 11, 2021 Presentations August 15, 2022 23 mins read Please Share This Do you have a presentation to make and find yourself wondering how to add notes to PowerPoint? Adding notes to your PowerPoint Presentation is a simple and effective way to make presenting easier.

  14. How to See Your Notes When Presenting in PowerPoint

    Once your presentation is open, simply click on the 'Slide Show' tab and check the box beside 'Use Presenter View.' Your screen will then automatically switch to Presenter View, allowing you to see your notes and other helpful controls.

  15. Notes Master in PowerPoint (Everything You Need to Know!)

    Presenter Notes, also known as speaker notes, are the key points, important messages, or information in a summarized format on an individual slide. Making the notes handy helps the presenter to deliver his or her message clearly to the audience.

  16. Insert PowerPoint Notes: Quick and Easy!

    Delete PowerPoint Notes. Deleting PowerPoint notes is just as easy as creating and editing them.You can either remove individual notes from a particular slide, or delete all your notes in one go.. To do this, first open the presentation, making sure that it's saved to date, and click on File from the menu, to get the backstage view. Click on Info, Check for issues, then Inspect document.

  17. How to See Notes in PowerPoint While Presenting

    Here is a step-by-step guide to viewing your notes during a PowerPoint presentation: Open your PowerPoint presentation. Select the "Slide Show" tab. Click on the "Set Up Slide Show" button. Under the "Show options" section, check the box next to "Show presenter view.". Click on the "OK" button. Start your presentation.

  18. What is PowerPoint?: Introduction, Features, Uses & Benefits

    PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information ...

  19. Free Online Slide Presentation: PowerPoint

    PowerPoint for the web and PowerPoint desktop app for offline use. Premium templates, fonts, icons, and stickers with thousands of options to choose from. Dictation, voice commands, and transcription. Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more.

  20. How to Read Notes While Presenting in PowerPoint: Mastering Unseen Cues

    Viewing Notes During Presentations. To view notes during presentations without sharing them with the audience, Presenter View is ideal. Ensure your laptop or tablet is placed so that you can see the screen without turning away from the audience. Utilize the vertical scroll bar to navigate through notes if needed.

  21. Notes Powerpoint Templates and Google Slides Themes

    Explore Free Notes Presentation Templates 14 templates Scrapbook Collage Brain Teasers for High School Step into a new way of learning with our interactive PowerPoint and Google Slides templates designed for high school educators. ... Read more Illustrated Scrapbook Memories Photo Album

  22. What is MS PowerPoint?

    Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows you to create professional-looking electronic slide shows. The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system:

  23. The making of a PowerPoint slide

    The making of a PowerPoint slide Loosely based on almost-true events. image: Paul Blow. Feb 22nd 2024. Share. V anessa: Thank you for attending the call today. This is the first meeting of the ...

  24. 5 Of The Best Free PowerPoint Templates For Any Project Or ...

    Y ou don't need to start from scratch if you want to create a captivating presentation to hook audiences. PowerPoint offers a range of free templates you can use for a variety of purposes. Whether ...

  25. Power BI February 2024 Feature Summary

    Storytelling in PowerPoint - Replace report URLs with shareable links in Power BI add-in. When you add the Power BI add-in to a presentation, you can pick a report suggested to you or paste a link to a specific report. When you paste a standard report link (the URL copied from the browser address bar), and if sharable links are enabled for ...