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  • Writing Emails

The Best Practices for Emailing a Teacher About Being Absent

Last Updated: April 25, 2023 Fact Checked

Sample Emails

  • What to Write

Email Etiquette & Tricks

This article was written by Ashley Pritchard, MA and by wikiHow staff writer, Aly Rusciano . Ashley Pritchard is an Academic and School Counselor at Delaware Valley Regional High School in Frenchtown, New Jersey. Ashley has over 3 years of high school, college, and career counseling experience. She has an MA in School Counseling with a specialization in Mental Health from Caldwell University and is certified as an Independent Education Consultant through the University of California, Irvine. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 401,412 times.

It happens! Sometimes you have to miss school. Whether you have a doctor’s appointment during math class or wake up sick with the flu, everyone misses class occasionally. But how can you let your teacher or professor know you’ll be out? A quick email can solve all of your worries and keep everyone updated. In this article, we’ll walk you through how to write an absence email to your instructor so you can stay in their good graces.

Things You Should Know

  • State when and why you’ll miss class at the start of your email (and be honest about it).
  • Express your apologies for being absent to show the instructor that missing class is the last thing you want to do.
  • Ask your teacher or professor for any work you may miss so they know you put your studies first.
  • Attach any homework or due assignments to your email to stay up-to-date with your coursework.

What to Put in Your Email

Step 1 Let your teacher know you’ll be missing class in the subject line.

  • “Out Sick 3/10”
  • “Missing Class on Friday”
  • “ENGL 101 - Absent due to family emergency”

Step 2 Open with a professional greeting.

  • “Good morning, Mr. Dickson,”
  • “Dear Professor Smith,”
  • “Mrs. Evans,”

Step 3 State that you’ll be missing class.

  • “I wanted to let you know that I will not be in class today because of an unexpected family emergency.”
  • “Unfortunately, I cannot attend your lecture on Friday because I have a doctor’s appointment.”
  • “I am emailing you to inform you that I will not be in class on Monday, July 17th.”

Step 4 Express how your absence will affect your classwork.

  • “I recognize that we have a paper due on Monday, so I’ll turn it in on Friday instead.”
  • “I understand that our Virginia Woolf presentations are due today. Is it possible to record my presentation and send it to you?”
  • “I went ahead and attached last night’s homework to this email.”

Step 5 Ask for any missing work or notes.

  • “Can I come by during your office hours on Tuesday to pick up the handouts?”
  • “Is it possible to get a copy of Friday’s lecture?”
  • “What will be focused on in class that day? I’d like to complete any and all work I’ll miss to have ready for you when I return.”

Step 6 Apologize and thank your instructor.

  • “I apologize for any inconvenience my absence may cause.”
  • “Thank you for understanding. I’ll make sure I have all the required paperwork for you when I return.”
  • “The last thing I want to do is miss class, but this was the only appointment available.”

Step 7 End the email with a formal closing statement.

  • Stick with a closing like “Best,” “Thank you,” “Regards,” or “Sincerely.”

Step 1 Check the class syllabus for email instructions.

  • The teacher or professor’s email address is typically listed in the syllabus but can also be found on the school’s website.

Step 2 Email your teacher or professor as soon as possible.

  • For instance, if you know you have a doctor’s appointment on March 16th, email your teacher about your upcoming absence on March 8th.
  • If you wake up sick and can’t make it to class, email them as soon as you’ve decided to stay home.

Step 3 Obtain absence notes just in case.

  • Ask your doctor’s office for an absent note before leaving the office, even if you don’t think your instructor will ask for one. It’s always better to have it just to be safe.

Step 4 Attach any due assignments to your email.

  • Take a picture of a physical assignment with your phone or scan a PDF copy with an app like DocScan .

Step 5 Tell the truth about your absence without disclosing too much.

  • Run your email through a grammar checker like Grammarly to catch any mistakes you may have missed.
  • Ask a friend or family member to read over your email for a second pair of eyes.

Community Q&A

Brian Salazar-Prince

  • Keep your tone polite and formal in your email. Using slang or emoticons can detract from the credibility of your email. [12] X Research source Thanks Helpful 3 Not Helpful 0
  • If your teacher has a no-email policy, don't email them; instead, tell a friend to pass along a written note for you or call the school office to report your absence. Thanks Helpful 3 Not Helpful 0
  • If you have the teacher's personal email address, don’t use it unless the teacher has specifically asked you to. Thanks Helpful 2 Not Helpful 2

missing assignment email template to teacher

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Work and Study at the Same Time

  • ↑ https://writingcenter.unc.edu/tips-and-tools/effective-e-mail-communication/
  • ↑ https://www.bu.edu/com/files/2021/11/WC_emails_to_profs_and_TAs.pdf
  • ↑ https://www.unr.edu/writing-speaking-center/student-resources/writing-speaking-resources/email-etiquette-for-students
  • ↑ https://writingcenter.gmu.edu/writing-resources/different-genres/sending-email-to-faculty-and-administrators
  • ↑ https://mhanational.org/how-talk-your-professor-about-your-mental-health
  • ↑ https://ugr.ue.ucsc.edu/email

About This Article

Ashley Pritchard, MA

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Late Assignment Email: Examples and Professor Escape Tips

  • by Joseph Kenas
  • January 18, 2024
  • Professors and Faculty

writing Late Assignment Email

Late assignment emails are ways that students use to communicate to their professors on issues of late assignments. Here are top late assignment examples and tips to get away with a late assignment

Students getting late with assignments is a common thing in school today, and it is good to find a way to save face and earn a grade. And nothing hacks the situation better than an email to the professor.

These are not just normal emails and there are specifications that students need to follow when communicating to the lecturer on late assignments.

missing assignment email template to teacher

Be intentional when writing to your instructor. Therefore, before we delve into the examples of emails you can write to your professor when you are late, let us first check some of the reasons that may necessitate such action.

Why Write a Late Assignment Email to your Professor?

The following are some of the reasons why students write late assignment emails to their professors:

1. To Inform the Professor That you Will Submit the Assignment Late

Students who are unable to finish their assignments on time write to professors to inform them that their assignments will be late.

It is important to inform professors in advance that you will not submit your assignment as per the deadline rather than submitting it with no notice. 

2. Explaining why you will be Late

explaining why late assignment

Some students are held up by unavoidable circumstances that hinder them from completing their assignments on time.

When the student is ill or his parents or guardians are, balancing time between taking care of parents, doing household chores, and doing their assignments is hard.

These students write to their instructors informing them that they may miss the assignment deadline

3. Requesting for An Extension

Students who can’t finish their assignments on time write to their instructors requesting additional time to complete their assignments.

This email should explain the reasons as to why they were unable to meet the set deadline, their assignment progress, and the time that they need to complete the assignment.

Students who request deadlines to have more time for conducting research and eventually submitting quality work are mostly known by professors and get their requests granted. 

4. Apologizing for Late Assignments

Professors hate it when students hand in their work late. It is, therefore, good if students write emails to their professors apologizing for late assignment submissions.

An apology email should be written in a sincere most manner. This can help avoid harsh penalties and earn leniency from your professor.

Professors are always understanding and will listen to your concerns provided you don’t have a record of being irresponsible. An apology email should have believable reasons as to why your assignment is late.

It should also have the apology directed to the instructor and a promise that you made a mistake and it will never be repeated. 

How to Write a Late Assignment Email

In our guide on how to write an email to a professor , we guided you on the steps to take and the reasons that can necessitate it. However, emails on lateness are different.

Late assignment emails have become common among students today. Most people are familiar with emails but not very good with writing late emails.

How to write a late assignment email

Below is how one should write a late assignment email to your professor.

On the “To” part write the email address of your professor.

Always confirm that you have the correct email address to avoid sending your email to a different person. 

On the subject part of the email write the reason why you are sending the email. The reasons can be?

  • Application letter for late assignment submission. This can be due to the need for more time for research or if the student forgot submitting homework or did not remember when the assignment was due.
  • Apology letter for late assignment submission. This is a direct apology to the professor for late assignment submissions, a regret for any inconvenience caused, and a promise to change.
  • Request for a deadline extension. This is mostly written by students who have not done the assignment due to unavoidable circumstances.

Still, on the subject part, include your name and personal information that will help the professor identify you.

On the body part of your email explain why you are writing the email. Begin with a salutation that is “Dear sir/madam.”

Now explain yourself in simple terms and make the professor understand why you are submitting your assignment late. You can borrow an example from a list of excuses for a late assignment that I have created from my interactions with students.

End it with a polite closure. Most students use “sincere apologies and regards.” Insert your name or your school registration number at the end.

Examples of Late Assignment Emails

1. an example of a late submission apology.

Late submission Apology email

2. Deadline Extension Email example

Deadline Extension Email example

Tips when Writing a Late Assignment Email

There are several things you should do and not do when writing a late assignment email.

Keep it brief

Never write a long letter. Go straight to the point. Explain yourself in 6-7 sentences. Anything more than that will be too big. Remember the professor has limited time.

Use the Correct Email

Make sure that the email of your professor is correct. You can check it on the syllabus where they provide it or on the official website of the institution.

This is very crucial. You have done a mistake and you should address the professor in the right manner. Use the full name of the professor.

Also, use Dear sir/madam at the beginning. Mind the tome of the language you use. Be sorry. End your email with a complimentary close too.

Fill in the subject part of the email correctly

This is where you write what your email is all about. Use statements such as “late assignment submission” or “missed paper deadline. Write your name too and your personal information too for easy identification. 

  • If you need a deadline extension, ask for permission to meet up and set another due date for your assignment.
  • Always apologize for your lateness and express regrets for not completing your assignment on time. 

The Don’ts

Avoid a friendly language.

Even if you are friends with the professor write your email in an official language. If you use too much informal language, the teacher may ignore your email and this becomes a waste of time.

Avoid Long Emails

Do not write a lot of information. You are likely to distort the message. Some professors do not like such long emails because, in the first place, they know the disadvantages of late homework to the rest of the class.

When you lie and investigations reveal you lied, you will be in for severe penalties. Always be sincere with your explanation of what led to late submission.

Do not Shift Blames

Take responsibility for submitting the assignment late. Don’t blame the professor or the institution. 

What to Write to your Professor

In most cases, instructors provide you with a guide for sending assignments through emails. In these cases, follow the instructions fully.

When there are no instructions provided, on the subject part write the course name, course code, the title of the assignment, and your details.

On the body part of the professor begin with a proper email greeting and explain briefly what you have sent. Attach the assignment file and send.

missing assignment email template to teacher

Joseph is a freelance journalist and a part-time writer with a particular interest in the gig economy. He writes about schooling, college life, and changing trends in education. When not writing, Joseph is hiking or playing chess.

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Aug 8, 2022

How to email a professor with 22 different examples

Learn how to email your professor (and what to avoid doing) and check out 22 sample emails to help you get started.

Blog writer

Lawrie Jones

Table of contents

Is there anything more nerve-racking than sending an email to a professor?

Every student will need to send an email to a professor at some point, whether you're asking for an extension, explaining an absence, or a little extra help. But how do you write an email to a professor?

In this guide on how to email a professor, we break down the steps to writing better messages. You'll learn the structure of a good email to a professor (and what to avoid).

And if this is not enough to convince you that it's easier than you might think, we finish off by providing 22 sample emails to a professor!

If you want to impress your professor with perfect grammar, make sure to try Flowrite :

How to send an email to a professor

So, how do you write an email to a professor? Professors are professional people who will be used to traditional email etiquette. That's not to say that you can't introduce some individuality into your emails; it's just important to show respect. 

You'll understand your relationship better than we do. You can be a little less formal if you feel it's appropriate.

Following the correct email etiquette is essential – and easy. In this article we break it down into steps to illustrate what we mean. We've also written about proper email etiquette on our blog before:

It's also important to keep emails short and to the point. Professors receive hundreds of messages daily and don't have time to delve too deeply to get the information they need. Say who you are, what you want, and why you're messaging upfront.

Should I send an email to a professor?

Classes can be busy, and a professor's time can be limited, so email is an ideal way to communicate with your Professor. Emails enable you to go into detail, create lists and spend time crafting a complex message.  

If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat. 

Only you can decide whether to email a professor.

How long should I wait for a reply?

Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. But how long should you wait for a response from your Professor?

There are no hard and fast rules on how long to wait for a reply, but the general rule is to give it two or three days before sending a follow-up. You can learn more in our guide on how to write a follow-up email.

Email format for messaging a professor

The email format for a professor should be familiar to anyone who understands the basics of messaging. Here's how it works:

• Subject line

• Body copy

• Signature

If you're unfamiliar with how to write a formal email, check out Flowrite blogs that delve deeper into what makes a great subject line, how to greet someone, appropriate sign-offs, and striking the right tone of voice. 

Subject line for an email to professor

Your subject line should spell out exactly what your message is about. Why? Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours. 

We've provided some examples below.

How to greet a professor in an email

Professors should always be addressed using their titles. You can open an email in a few ways, such as:

• Dear Professor 

• Hi Professor

Avoid casual openings, such as "hey" or "how are you doing?". Instead, always uses your Professor's title to show respect, even if you start an email with "Hi" or "Hello."

How to address professor in email

We've covered the importance of using a professor's title in an email, but there's more to it. When discussing how to address a professor in an email, we're talking about the tone of voice – and getting that right can be tricky.

You'll want to be personal, but being too familiar can cause problems. We've written before about how to hit the right tone, so start there. Our examples below show how we've put this into practice.

How to start an email to a professor

An excellent way to start your email is by stating who you are and explaining what your message is about. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. Unless you're clear with what you want, you could find it binned.

You can see 22 examples of how to address your emails and get to the point as soon as possible.

How to sign off an email to professor

There are several ways you can end an email you a professor. Traditionally, you'd use "your sincerely," but today, you can be a little less formal. Some safe email endings to a professor include:

• Kind regards

• Yours sincerely

Email to professor examples

So, we've explained the basics of emailing your Professor; now it's time to put it into practice with samples. Here are 22 email to professor examples that should cover any scenario. So, whether you're asking for advice, access to a class, or a little extra support, we've got a template for you. 

22 sample emails to a professor

Here are 22 examples of how to email your Professor. These should cover a whole range of situations that you could find yourself in. As with all our templates, use them as inspiration, and be sure to adapt them to your specific situation. 

Ready to get writing to your Professor? Then let's begin.

1. How to write an excuse email to professor example

2. how to email professor for extension example, 3. how to email professor asking for extra credit example, 4. how to email a professor about failing a class example, 5. how to send a follow-up email to a professor, 6. how to write a formal email to a professor example, 7. how to email a professor about getting into their class example, 8. how to email a professor about a grade example, 9/ how to introduce yourself in an email to a professor example, 10. how to ask professor to accept late assignment email example, 11. how to email a professor for a letter of recommendation example, 12. how to email professor about missing class example, 13. how to write a polite email to a professor example, 14. how to write a professional email to a professor example, 15. how to write a proper email to a professor example, 16. how to ask a question to a professor email example, 17. how to write a reminder email to professor example, 18. how to reply back to a professor's email example, 19. how to email a professor about research example, 20/ how to schedule an appointment with a professor email example, 21. how to email professor about being sick example, 22. how to write a thank you email to a professor example, closing words.

Writing emails to a professor can cause mild anxiety, but it doesn't need to be so. We hope that breaking down how to email a professor into steps and providing a massive number of samples will help.

It's essential to understand the principles of crafting professional emails, such as an email to a professor – now it's time to put it into practice.

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How To Write An Email To A Professor For Missing Exam

Chris

  • November 9, 2022
  • Academic Emails

How to write email to professor for missing exam - prioritylearn

So, you missed a class for some reason and ended up missing that exam which makes up a considerable percentage of your GPA. You’re panicking and need to apologize and convince the professor to possibly allow a makeup test.

While you’re not certain the professor would allow a make-up test, you need to craft the email to the professor carefully to maximize your chances of a positive response.

We’ll start by taking a look at some things to keep in mind when emailing your professor, where to find their email if you don’t have it yet, and sample templates you can customize to suit your specific scenario.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, ask for second chance, wait patiently, attach evidence, clear subject line, end formally, school website, course syllabus, other students, template 1: missed exam due to illness, template 2: missed exam due to family emergency, tips for writing to your professor.

Writing to a professor isn’t rocket science. Just remember that they’re professionals and should be treated as such. Refrain from using slang and other forms of casual language and you’ll be good. Let’s take a look at some general things you should keep in mind.

Even if you’re on a first-name basis with the professor, you should address them officially when writing an official email. Identify their official titles to address them appropriately.

Use professor, only when they’re professors. Avoid using the title professor to address them if they aren’t yet professors. Academicians go through a lot of work to earn their titles. These titles mean a lot to them and failure to appreciate their stations can lead to a negative response. So, always use Professor or Dr. appropriately when emailing your instructor.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

Most tertiary institutions provide their students with official emails they can use to communicate. The same applies to professors in these institutions.

Students who want to reach out to their professors should endeavor to email them using their school-issued email addresses.

This enables the school to keep track of any communication between professors and students. Additionally, these emails are readily available in the event of an issue or investigation.

Use a formal tone in any email to your professor. Even when they prefer to be addressed informally when interacting with them in person, it’s advisable to use a formal tone in an official email communication with your professor.

Avoid using emojis and other slang that you’d use in communication with your peers and also refrain from including personal information that is unrelated to the subject matter.

At the tertiary level of education, professors expect students to be good at writing simple emails. Even if you’re not the best at writing, you should be able to write correct grammar to an authority figure.

Any grammatical error in your email to your professor would make the message difficult to read. Keep in mind that professors receive numerous emails from students, faculty, and more daily.

Poor grammar in an email would only irritate the professor as it shows that you neglected to proofread your email for errors.

So, it’s advisable to always go over your email to identify any errors in your grammar. Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.

Keep the tone of your email polite. Like everyone else, professors don’t like to read rude messages. A rude message could disrupt the professor’s good day and lead to no response.

If you want the professor to read through your email and possibly respond, ensure that your tone is polite.

It doesn’t matter how close you may be to the professor, it’s advisable to identify yourself. Don’t give them additional work to do. No professor wants to spend the next 30 minutes trying to remember who you are.

They deal with multiple students and may not easily remember you. This shouldn’t be considered offensive but merely a side effect of the job. Additionally, not everyone has a good memory for faces.

Professors receive multiple emails from students, other professors, and various academic and non-academic sources daily. With their busy schedules, they may not have the time to read longer emails.

So, it’s advisable to keep your email short by only including relevant information. Longer emails may end up getting skipped by busy professors.

Ensure that the purpose of your email is clear using as few sentences as possible while also maintaining a polite tone.

Don’t beat around the bush. Tell them exactly why you missed the examination. If you were sick or had a family emergency, you should tell them the truth.

Any attempts to lie could decrease your chances of getting a positive feedback from the professor. If you have a doctor’s note, feel free to attach it to the email or present it if you’re asking for a meeting with the professor.

Apologize for missing the exam and ask them for another chance to take the exam. You can explain what happened in a few words and also promise not to repeat this situation.

You may be anxious but that is no reason to bombard the professor with emails. You can send a reminder or visit them in their offices after 2 or 3 days.

Keep in mind that professors have busy schedules and responding to your email may not be a priority to them.

If you were ill, it’ll help your chances to attach a doctor’s note to the email. Alternatively, you can simply hint at the doctor’s note and the prospect of presenting it to the professor if he agrees to an audience.

The subject line should spell out exactly what your message is about. Never send an email without a subject line as it’s highly likely the professor would skip it or possibly consider it junk.

Professors receive numerous emails from various sources, including students, daily. They’re very likely to ignore an email without a proper subject line.

Example: Apology for missing exam

At this point, you can thank them for taking the time to read the email all the way through and then sign off. Ensure that your full name and possibly your class and section are included.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

If you’re not sure how to find your professor’s email address, you can try the approaches below.

If your school has a website, it’ll include a page about its faculty. You’ll find your professor’s details including email their official email address on this page.

You can also check your school management system as the professor’s official contact details would be included on the overview page of their course.

Some professors also have personal websites where their official and sometimes private contact details are publicly available. It’s advisable to only contact your professor using their official contact details.

Course syllabus includes the official contact information and attendance policies of the professor responsible for that particular course. This enables students to officially contact the professor whenever necessary.

You’re not the only one who contacts the professor. Your peers may already have the email address of the professor.

If you’re unable to easily find your professor’s email address, simply ask your peers on students’ group pages including course forums.

Sample Email To Professor For Missing Exam

Email Subject Apology for missing ({{ Class }}) exam due to illness

Email Subject Apology for missing exam ({{ Class }})

Chris

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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how to write an email for missing class

How to Write an Email for Missing Class

Missing a class can be stressful and disruptive, especially if you are a student who is trying to keep up with your coursework. If you need to miss a class, it is important to let your instructor know as soon as possible. In this article, we will teach you how to write an email for missing class.

Table of Contents

What to Do Before Writing an Email About Missing Class

Before you begin crafting your email, there are a few steps you should take to prepare. This will ensure you provide all the necessary information in your email and present it in the most effective way possible.

1. Review the Course Syllabus

Before you even start writing, it’s essential to review your course syllabus. The syllabus often contains information about the instructor’s policies on absences and missed work. Understanding these policies will help you address your absence correctly in the email.

2. Gather Relevant Information

Make sure you have all the relevant information ready. This includes:

  • The date of the class you will be missing
  • The name of the class
  • The name and correct title of your instructor
  • Any necessary details about your reason for absence

3. Decide on a Plan for Catching Up

Before writing your email, think about how you plan to catch up on the work you’ll be missing. This might mean asking a friend for notes, scheduling a meeting with the instructor, or reviewing online resources. Having a plan in place shows your instructor that you are proactive and take responsibility for your education.

4. Consider Your Tone and Language

Think about the tone and language you want to use in your email. Your email should be respectful, formal, and professional. Avoid using slang or informal language. Remember that this is a formal communication with an authority figure, not a casual conversation with a friend.

5. Prepare for Possible Outcomes

Finally, prepare yourself for possible outcomes. Depending on the reason for your absence and your instructor’s policies, they might not be able to provide you with the materials or help you expected. Be open to their suggestions and ready to take alternative steps if needed.

By following these steps before writing your email, you can ensure it is well-prepared, respectful, and effective.

Missing Class Email Template

Here’s an email template you can use right away:

Subject: Absence from [Date of Class] [Class Name]

Dear [Instructor’s Last Name],

I hope this email finds you well. I am writing to inform you that I will be unable to attend the [Class Name] class on [Date of Class].

I understand the importance of regular attendance and have reviewed the syllabus and attendance policy for the course. I regret that I will be missing this class and I wanted to make sure that I am keeping you informed.

The reason for my absence is [provide a brief explanation]. I would greatly appreciate it if you could send me any materials or assignments that will be covered in class on [Date of Class]. Additionally, I would be happy to schedule a meeting with you during your office hours to discuss any missed material or to make arrangements for making up the missed work.

Thank you for your understanding and I look forward to catching up on the missed class material.

Sincerely, [Your Name]

Read on to discover how to write each part of this email, and why it’s important.

What to Include in a Missing Class Email

Step 1: plan your email.

Before you start writing your email, it is important to have a clear plan in mind. A plan will help you to organize your thoughts and ensure that your email is concise and to the point. Include the following information.

  • Date of the missed class
  • Reason for missing the class
  • Request for any missed material or assignments
  • A plan for making up the missed work

Step 2: Reference the Syllabus and Attendance Policy

Next, review the syllabus and attendance policy for your course.

This will give you a clear understanding of the expectations and requirements for attendance and will help you make the email more effective.

In your message, mention that you have reviewed the syllabus and attendance policy, and that you are aware of the expectations and requirements for attendance.

For example, you could write: “I understand the importance of regular attendance and have reviewed the syllabus and attendance policy for the course.”

By referencing the syllabus and attendance policy, you are demonstrating that you are responsible and have taken the time to understand the course expectations.

This will show your instructor that you are committed to your education and are taking steps to ensure that you are able to keep up with the coursework.

Step 3: Write a Clear and Professional Subject Line

The subject line of your email is the first thing that your instructor will see, so it is important to make a good impression.

Write a clear and professional subject line that accurately reflects the content of your email. For example, “Absence from [Date of Class] [Class Name]” would be a suitable subject line.

Step 4: Address Your Instructor Appropriately

The tone and language of your email will depend on the relationship you have with your instructor.

If you are on a first-name basis with your instructor, you can use their first name in your email. However, if you are not sure how to address your instructor, it is always better to err on the side of formality and use their last name. Remember their title and any honorifics as well. For example, Dear Dr. Smith..

Step 5: Be Clear and Concise

When writing your email, it is important to be clear and concise. You should avoid using overly complex language and instead use simple and straightforward sentences. Your email should be easy to read and understand, so that your instructor can quickly grasp the main points.

Step 6: Offer a Solution

If you need to miss a class, it is important to offer a solution for making up the missed work.

This could be a request to meet with your instructor during office hours or to receive any missed material or assignments. By offering a solution, you are demonstrating that you are taking responsibility for your absence and are committed to making up the missed work.

Step 7: Proofread Your Email

Before sending your email, it is important to proofread it to make sure that there are no typos or grammatical errors. A well-written email will make a better impression and will help you to communicate your message effectively.

In conclusion, writing an email about missing a class can be a straightforward process if you follow these steps. By being clear, concise, and professional, you can effectively communicate your absence to your instructor and ensure that you are able to make up the missed work.

In conclusion, missing a class doesn’t have to be a stressful event if handled properly. This article has provided a comprehensive guide on how to navigate such a situation, emphasizing the importance of preparation, respect, and clear communication.

Key steps include reviewing the course syllabus, gathering relevant information, devising a catch-up plan, choosing appropriate language, and preparing for possible outcomes.

The provided email template is an excellent tool that can be adapted to most situations, serving as a professional and considerate way to inform your instructor about your absence. By following these guidelines, you not only show respect for your instructor’s time but also demonstrate your commitment and responsibility towards your education.

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How To: Help Students to Complete Missing Work: The Late-Work Teacher-Student Conference

  • Self-Management

missing assignment email template to teacher

The reasons that students fall behind in assignments are many. Students who are just developing homework skills , for example, often need more time than peers to complete independent assignments, can find it challenging to focus their attention when working on their own, and may not have efficient study skills (Cooper & Valentine, 2001). To be sure, student procrastination and avoidance in work assignments is a widespread problem. And many students who fall behind in their work also develop a maladaptive, self-reinforcing pattern of escape-maintained behavior: as these students owe ever-increasing amounts of late work, they respond to the anxiety generated by that overhang of overdue assignments by actively avoiding that work. And thus the problem only grows worse (Hawkins & Axelrod, 2008).

When a student begins to slip in the completion and submission of assignments, the teacher can take steps proactively to interrupt this work-avoidant pattern of behavior by meeting with the student to create a plan to catch up with late work. (It is also recommended that the parent attend such a conference, although parent participation is not required.) In this 'late-work' conference, the teacher and student inventory what work is missing, negotiate a plan to complete that overdue work, and perhaps agree on a reasonable penalty for any late work turned in. Teacher, student (and parent, if attending) then sign off on the work plan. The teacher also ensures that the atmosphere at the meeting is supportive, rather than blaming, toward the student. And of course, any work plan hammered out at this meeting should seem attainable to the student.

Below in greater detail are the steps that the teacher and student would follow at a meeting to renegotiate missing work. (NOTE: Teachers can use the Student Late-Work Planning Form: Middle & High School to organize and document these late-work conferences.):

  • Inventory All Missing Work. The teacher reviews with the student all late or missing work. The student is given the opportunity to explain why the work has not yet been submitted.  
  • Negotiate a Plan to Complete Missing Work. The teacher and student create a log with entries for all of the missing assignments. Each entry includes a description of the missing assignment and a due date by which the student pledges to submit that work. This log becomes the student’s work plan. It is important that the submission dates for late assignments be realistic--particularly for students who owe a considerable amount of late work and are also trying to keep caught up with current assignments.  A teacher and student may agree, for example, that the student will have two weeks to complete and submit four late writing assignments. NOTE: Review this form as a tool to organize and document the student’s work plan.  
  • [Optional] Impose a Penalty for Missing Work. The teacher may decide to impose a penalty for the work being submitted late. Examples of possible penalties are a reduction of points (e.g., loss of 10 points per assignment) or the requirement that the student do additional work on the assignment than was required of his or her peers who turned it in on time.  If imposed, such penalties would be spelled out at this teacher-student conference. If penalties are given, they should be balanced and fair, permitting the teacher to impose appropriate consequences while allowing the student to still see a path to completing the missing work and passing the course.  
  • Periodically Check on the Status of the Missing-Work Plan. If the schedule agreed upon by teacher and student to complete and submit all late work exceeds two weeks, the teacher (or other designated school contact, such as a counselor) should meet with the student weekly while the plan is in effect. At these meetings, the teacher checks in with the student to verify that he or she is attaining the plan milestones on time and still expects to meet the submission deadlines agreed upon. If obstacles to emerge, the teacher and student engage in problem-solving to resolve them.

Attachments

  • Download This Blog Entry in PDF Format: How To: Help Students to Complete Missing Work: The Late-Work Teacher-Student Conference
  • Cooper, H., & Valentine, J. C. (2001). Using research to answer practical questions about homework. Educational Psychologist, 36 (3), 143-153.
  • Hawkins, R. O., & Alexrod, M. I. (2008). Increasing the on-task homework behavior of youth with behavior disorders using functional behavioral assessment. Behavior Modification, 32, 840-859.

12 Best Email Templates For Busy Teachers [2024]

12 Best Email Templates For Busy Teachers [2024]

If you're a teacher and send emails regularly, the following templates can be used for any sort of communication, whether it be contacting parents, students, or updating your colleagues.

Here are 12 free templates you can use in 2022. These will help you communicate better and focus energy on your teaching duties.

Email To Parent Regarding Student Discipline Issue

title=Discipline Issue Hello Parent/Guardian,

I wanted to inform you that [Student Name] has acted out of line with regard to our classroom discipline guidelines.

The issue occurred [Info], and during this time, your child chose to [Info]. This is not a behavior we permit in our classroom, as it infringes on your child’s ability to receive the highest education possible, and could even infringe upon the ability of other students to do the same.

It is my goal as an educator, to work with you to help educate your child at the highest level possible, so if there is anything I can do on my end to prevent these types of situations from occurring, please let me know. I believe we both want the best for your child, and I will do whatever I can to ensure that.

Thank you so much for your time, and if you would like to reach out to me for further conversation about this issue or any other, please let me know!

[Teacher's Name]

Absence Email To Parent

title=Absence Complaint Dear Parent/Guardian,

I am writing to inform you that [Student Name] did not attend class on [Date Day]. As you know, this prevents your child from receiving the highest level of education possible from their class. I have placed the missing assignments in their Google Classroom, and it would be of great assistance if you could assist me in encouraging your child to complete those assignments as soon as possible.

I will continue to do my best to educate [Student Name], and that starts with attending class. If you were unaware that they missed class on this date, please speak with them as soon as possible for further explanation.

As always, I am available to discuss this with you at your discretion. Please reply to this email with any questions or concerns.

Thank you so much for your time!

[Class Teacher Name]

Technology Issues

title=Issue With Some Products Hello Student,

I understand you are having an issue with some of the Google Products our school is using! As I would love to help you with this specific issue, there is already a simple resolution. I’ve linked the websites you can reference to figure this issue out and move on!

Google Help Videos - [LInk]

Google Cheat Sheet for Students - [Link]

If a tutorial on this does not exist, please reply to this email and I will assist you as quickly as I can.

I must reinforce, that please do not stop working on your assignment while you are waiting on me. Please continue to complete whatever work you can until I respond.

Thanks again and happy Googling!

Issue With Google Classroom Assistance

title=Google Classroom Assistance Hello!

I understand you’re having an issue with Google Classroom, and I know this can be frustrating. Be patient, you can do this! I’ve linked a few tutorials below that should assist you in not only getting through this but learning how to do it so it doesn’t happen again.

If you’re receiving this email because you emailed me your assignment in hopes that I would grade it, that’s wonderful! However, that assignment needs to be submitted through Google Classroom. I will not grade it unless it is. I’d recommend this link for assistance with that issue. For anything else, try out some of the links below!

  • How to Submit Assignments
  • How to Login to Google Classroom
  • How to Submit Private Comments with Assignment
  • Find Missing Assignments in Classroom
  • How to Submit Attached Assignment
  • How to Join a Video Hangout
  • How to Submit Google Drive Files to Assignment
  • How to Submit Multiple Files
  • How to Attach Files to Assignment
  • How to Create Doc Within Assignment
  • How to See Everyone’s Screen

If the issue you are having is not listed above, please let me know and I will assist as soon as possible!

Thanks again!

Password & Login Trouble Template

title=Issue for Password! Hey [Student Name],

I see you’re having a password and/or login issues. That’s no fun!

While I do handle an incredible amount of problems and troubleshooting throughout the day, there are still some things I allow other people to accomplish.

For password issues, please contact [Time Duration].

They will get you back into your account and work in no time!

Please continue to get your assignments done, I’d recommend reaching out to fellow students that can inform you of what you can be working on.

Thank you and if this is not what you were trying to do, please reply back to this and I will assist further!

Thanks again and happy learning!

Set up A Phone Or In-person Meeting

title=Meeting Time Dear [Parent Name],

Thank you for being in touch. I think it’s best if we have a conversation either in person or by phone. I’m available at the following times this week:

Monday, May 14, 2022: 1pm-1:15pm or 3:30pm-3:45pm

Tuesday, May 15, 2022: 9:30am – 9:45pm*

Please let me know which time works best for you.

The Gentle Nudge Email Template for Consent Letter

title=Gentle Request! Hello There,

Just a friendly reminder that [Name] has not yet turned in his permission slip for our field trip. Could you please [return a signed permission slip] by [Friday as soon as possible]?

I appreciate your help with this!

Track The Progress Of Admission Application

title=Progress Of Admission Application Hi [Student Name],

Thanks for reaching out. You can track your application through the application portal [link text to resource]. If you’ve submitted resources through other channels, they may not show immediately. We usually process those items within [number] days, so don’t panic if you don’t see them right away.

Some supplementary materials may not show in the application portal, but we’re happy to check on receipt of those items. To do so, email us at [email address] with a description of the item and the date it was sent, and we can confirm whether we’ve received it.

If you have any further questions, please don’t hesitate to follow up.

Submit Student Application Email

title=Process For Submit Application Hi [Student Name],

Great! You can submit an undergraduate or graduate application for study through our application portal [link text to resource]. You’ll be directed to create an account, and from there you can start the application process.

If you have any additional questions, feel free to consult our FAQ page or follow up with us here.

Documents Needed For Admission Application

title=Needed Documents For Admission Hi [Student Name],

Thanks for the message. Our FAQ page has a comprehensive list of all the supporting documents needed to complete your undergraduate or graduate application. If you’re unsure about any of the items listed, please don’t hesitate to follow up with us.

Process Of Admission Application Email

title=Admission Application Hi [Student Name],

When considering applications for admittance, we look at a variety of factors, two of those being GPA and standardized test scores. There isn’t a certain GPA or test score that guarantees admission or causes an application to be denied. Instead, we look at the application as a whole and consider the merits of each applicant on an individual basis.

That said, you can see the average GPA and standardized test scores for admitted students here [link text to resource]. If you have any more questions about the admissions process, you can review our FAQ page or follow up with us here.

Factors About Admission Decisions

title=Admission Decision! Hi [Student Name],

Great question. We recognize there are many different factors, both social and economic, that could impact a prospective student’s ability to participate in things like campus visits and other activities generally associated with demonstrated intent.

With that being the case, it isn’t something we consider when reviewing an application for study. If you have any further questions about the admissions process, feel free to visit our FAQ page [link text to resource] or follow up with us here.

25 Busy Teacher Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your busy teacher emails

  • Back to school after long vacations
  • It’s that time of the year; pack your bags now
  • We are missing you, are you missing us?
  • Are you ready to see your new classroom?
  • Tips for packing your school bag
  • A fresh start to the new academic year
  • Activities we are looking forward to
  • Hey! It’s that time of the year again
  • Are you ready to rule your new playground?
  • Gear up for the welcome week
  • Back to school checklist
  • Advice to parents
  • [Student Name] Progress report
  • Just Look at [Student Name] progress
  • Always Follow School Rules!
  • Your [Student Name] Weak On [Subject Name]
  • Practice Paper For [Subject Name]
  • Do not forget [Issue Name]
  • Admission Confirmation Email
  • Missing Documents
  • Please Co-operate
  • Still Possible
  • Admission Closed
  • Reopen Admissions
  • Issue With Your [Student Name]
  • Weekly Test Paper
  • Submit Your Application On Time
  • Parents pleases take care of your [Student Name]

If you're looking for some more school-related email subject lines, check out our full article here .

Tips For Writing A Successful Email

A well-written email can be a powerful communication tool. If you want to get your point across and have it read, write an email that is clear, concise and compelling.

Here are 6 tips to help you write better emails:

1. Keep it short.

People are busy, and they aren't going to read anything more than a few paragraphs long in their inboxes. If you have something important to say, be concise.

2. Be friendly and personable. The best emails show that their sender cares about the recipient: address them by name, make jokes and be friendly, compliment them on something they've done recently—demonstrate that you know them well enough to give them a personal touch.

3. Use bullet points or numbered lists where appropriate.

If you're making a list of suggestions or talking about multiple things, it's much easier on the reader if you use bullet points or numbers rather than listing every point out separately in paragraphs.

(Obviously this doesn't apply if you're using an email for something else entirely—such as a newsletter or informational message.)

4. Proofread your message carefully before sending it out.

Even though you may think you're a pro at typing emails, there are still some mistakes that you could be making. It's important to avoid these errors so that your message is clear and correct.

If you skimmed over the email, there is a good chance that you missed an error in the very sentence that you just changed.

Pro tip: Read your entire message out loud before hitting send. You are more likely to catch mistakes this way!

5. Be sure to include the recipient's name in the email.

This seems like an obvious tip, but it's easy to forget that we're not sending mass emails to a group of people but individual messages to each person on the list.

Your best bet is to craft your message carefully, and make it personal by using the recipient's name. It shows that you're paying attention and it also makes the email feel more personable.

6. Be clear about what you want

Be specific and don't beat around the bush. Think about what you're asking for clearly before you write anything down.

In the first line of your email, state clearly what you want and how the recipient can help.

Below we detail the most common questions as it relates to busy teacher templates for email.

How Do You Write An Email To A Parent?

  • Prioritise clarity
  • Align your subject line and your email body
  • Where relevant, write in the second person

How To Introduce Yourself To Parents As A Teacher?

  • Address the parents.
  • Introduce yourself right away.
  • Write an attention-grabbing subject line.
  • Include your teaching experience and education.
  • Focus on your teaching philosophy.
  • Invite parents and guardians to be active participants.

missing assignment email template to teacher

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How to send bulk missing assignment emails to all students

Save time and follow up on missing work with schoolytics.

The Missing Assignment Report helps teachers by saving time tracking missing work and keeps communication clear between the classroom and home.

Missing Work Bulk Focus-1

The Missing Assignment Report shows all students who are missing assignments across all classes in one place. Teachers can send one student, or all students, a list of missing assignments with one click. This article describes how the Missing Assignment Report works, how to customize the message, and how to track emails sent to students. 

Sending emails to students

Teachers can send individual missing assignments reports or a bulk list of missing assignments to all students. Click to download PDF instructions or Google Slide instructions . 

Emailing one student a list of missing assignments

  • Select Assignments Drill Down for the student
  • Press Message Student Assignments
  • Cc parent/guardian, co-teacher, or school support staff ( Upgrade to GCR )
  • Edit message
  • Adjust the assignment list
  • Filter by class, topic, tag, assignment status, and more

Missing Work Reminder

Emailing all students a list of missing assignments

  • Press Bulk Email Missing Assignments

Note: The assignment list cannot be edited in the Bulk Email option

Missing Assignments by Assignment Status

Frequently asked questions about the Missing Assignments messages

Default Settings

  • The due date has passed AND the assignment has not been submitted by the student
  • The assignment has been returned without a grade or a grade of 0 by the teacher.
  • Yes. In Schoolytics, missing assignments are based on due dates in Google Classroom. If an assignment does not have a due date, it will not be included in the Missing Assignments Report.

Filters and Customization

  • Use the filters at the top of the Missing Assignments Report table to customize which assignments are sent.

Date filter

Screen Shot 2022-03-24 at 5.19.21 PM

  • Students only receive assignments that are missing within the date range selected.
  • For example, a student may have 20 missing assignments for the entire semester, but only 3 missing assignments in the last 30 days.  
  • Yes, teachers can modify the subject, text, and list of missing assignments. For example, teachers can use the filters to exclude "ungraded" work, or work from a particular topic. 

Tracking Missing Assignment Emails

How do I know if the Missing Assignment emails were sent?

  • Missing assignments emails are sent through the organization’s Google Workspace. Teachers can verify the emails were sent by checking the "Sent" section of their school email account. 

bulk missing assignments sent

  • Missing assignment emails are also logged automatically to the Student Log in Schoolytics. 

Student Log View-3

  • Students receive a link to log into Schoolytics as a student to review their missing assignments.

Privacy and Sharing

  • No, students receive an email directly to them from their teacher. The email is private to each student. 
  • Yes, with an Organizational Teacher Account, teachers can copy Guardians automatically on any email or report. To sign up or request more information, contact us . 

Schoolwide and District Accounts

Simplestic

Sample Email To Professor about Grades | 31 Templates

missing assignment email template to teacher

Whether you need your professor’s help to change your grade or let you know how to improve your marks, you need to let them know by writing a really good email. Here is the ultimate list of 31 Templates & Sample Emails To A Professor about Grades.

Dear Professor [name],

I hope you are well. I’m writing to ask about my grades for the [course name] course. I have been working hard on the course and have made an effort to be more organized and disciplined in my studies this semester, but I was disappointed to see that my grade has not improved from last semester. I know that I can do better, and it would mean a lot to me if you could help me get there. Please let me know what steps I can take to improve my performance in your class so that I can meet or exceed your expectations next semester.

Thank you for your time and consideration,

Dear Professor, I hope you’re having a great week. I’m writing to you because I was curious about my grades in your class.

I’ve been doing a lot of thinking about what’s important to me, and how I can use my time most effectively. In light of that, I want to ask if there’s anything that I could do in order to improve my grade.

Let me know if there’s anything specific I can work on so I can make sure that my grades are the best they can be.

Dear Professor,

I wanted to reach out to you about my grades. I know you’re busy, so I’ll try to keep this brief. In the past two weeks, all of my grades have dropped significantly. I’ve been working hard and focusing on studying, and it’s really frustrating that my grades are not reflecting this. I know that many factors could be influencing this—perhaps I’m not understanding the material well enough or perhaps other students are doing better than me in class discussions or on assignments—but whatever is causing this issue, I would like for you to look into it as soon as possible so that we can work on improving them before finals start next week.

In addition to this, I am hoping that you will consider increasing my grade from a C+ to a B- for Chapter Two of our textbook. After a careful review of the assignment rubric for this chapter, I believe that my paper meets all requirements for a higher grade.

I’m writing to you to ask you to reconsider my grade on the assignment that we turned in last week. We had a lot of people working on it, and I think it’s unfair to penalize me for the mistakes of others. The work I did was excellent, but there were some errors in the rest of our group’s work that should have been caught.

I know you’re busy, so I’ll try not to take up too much of your time here. The answer key says that we got 10 points off because of the incorrect grammar in one section and another 10 off because we didn’t use correct capitalization throughout the paper. These mistakes were due to other members of our group—they were not my responsibility. Could you please reconsider those points?

Thank you for your consideration and for allowing me this opportunity to speak on behalf of myself and my teammates.

I hope you’re doing well! It’s been a while since we last spoke, and I wanted to reach out about my grades from this semester.

You may recall that I struggled a bit with some of the course material early on in the semester, but I think things are coming together for me now. I had a few questions about my grade for the final project (a little higher than what I was expecting), and also for my midterm exam (a little lower than what I was expecting). Could we talk sometime soon about these grades?

I look forward to hearing from you!

First off, let me apologize for the delay in reaching out. I’ve been very busy with school and work. That said, I was hoping you could help me get my grade changed on this assignment.

I know it’s not your fault that there was a miscommunication about how much time we would have to finish the assignment, but regardless of who is at fault, it has made things difficult for me in terms of my overall grade. If you could consider changing my grade from a C- to a B it would really help me out!

Thank you so much for your time and consideration!

I’m writing to ask if there’s any way you could change my grade in [course name] to a higher one. I really believe that I deserve it, and I’d be really grateful if you could help me out.

I know that you’re busy, so I’ll just explain why I think this is really important for me.

The first reason is that I’ve been working really hard on this course, and the last thing I want is to fail! I don’t want to disappoint my family, who have been so supportive of me all along.

Another reason is that my grades are important when it comes time to apply for graduate school next year. If this grade stays where it is now, it will make it harder for me to be accepted in my program of choice. Thank you for your consideration,

I’m writing to ask if you could please look over my grades in the course, as I think I may have misunderstood the grading rubric. The reason I’m asking is that my A- was a little bit lower than I was expecting. I know that there were several mistakes in my paper, but I thought that they would not have such a big impact on my overall grade. However, as it turns out, they did.

I hope that you will be able to consider this appeal with an open mind.

I am writing to you because I need your advice. I have been struggling with my grades this semester and I would love to get some feedback on how I can improve them.

Your help is very much appreciated,

[your name]

Sample Email To Professor about Grades

Dear Professor [last name],

I’m writing to ask about my grade in [class name]. It was a tough class, and I know that I struggled with a few of the assignments, but I feel like I did the best job I could. Can you please take a look at my work and let me know if there’s anything else I can do to improve my grade?

I’m writing to ask that you reconsider the grade I received on my essay. I am confident that if you re-read it, you will see that it is clearly above average, and therefore deserves a higher grade than the one you gave me. I have attached my essay as well as my rough draft so that you may compare them and see how much better my final product turned out to be.

I also want to tell you how much I appreciated your feedback on my rough draft, which helped me learn a lot about how to improve in the future. Thank you for taking the time out of your day to help me improve!

I was hoping to discuss my grades with you. I know that some of them have been less than stellar, and I think it’s important to understand what happened and how I can improve.

My goal is to be a top-notch student, and I want to do everything in my power to make sure my grades reflect that. If there’s anything you can do or suggest that will help me achieve this, please let me know!

Dear [professor’s name],

I hope you’re doing well. I just wanted to reach out to you about my grades this semester. I know that we have a lot of work to do, but I really want to make sure that I’m on top of things and can pull off an A!

I am writing to follow up on the grades you submitted last week. I would like to know if my grade will be changed. I think that there was an error in the grading system and I should have received a higher grade. Thank you for your time and consideration.

Dear [professor],

I’m writing to you because I need your help with my grades. My grades are not as high as I want them to be, and I know that if I keep going at this rate, they will only get worse. I need to improve my grades and be more consistent in the future so that my GPA does not suffer.

I know that it is hard for professors to keep track of every student’s progress, but I would really appreciate any advice or guidance you could give me regarding how to improve my grades.

I hope this email finds you well. I have some concerns about my grades in your course, and I would like to discuss them with you. I feel that my performance in the class has been sub-par, and I would like to see if there is anything we can do to help me improve. I will be attending your office hours this week, but in the meantime, could you please let me know what my options are?

Hello, Professor [name],

I hope you’re doing well! I know I’ve been a little bit late with my assignments, but I wanted to let you know that I’m working on them as soon as possible. I’m also trying to improve my grades.

I believe that because of the stress, I’m not able to do well in school. But now that all the exams are over, I’ll be able to focus more on my work.

I hope this email can clarify any doubts you may have about me and my work. Thank you for your time and patience!

I’m writing to you about my grades in [class name]. I know that I’ve been struggling a little bit lately, and I wanted to reach out because I’d like to know what I can do to improve.

There are some things that might be outside of my control—like the fact that we’re taking an online course and it’s hard for me to focus sometimes—but there are also some things that aren’t. For example, when we were assigned a group project, I didn’t do as much work on it as the rest of my group. That’s something I can fix right away by doing more work next time.

Another thing is that when we were assigned a paper, I didn’t start writing until the day before it was due! That left me with very little time to edit what I wrote and make sure it was good enough for Professor [name] to read and grade. So while this is partly just an issue of being better organized overall, there are also specific things I could do differently next time: like start writing earlier or ask for help if things get too overwhelming.

I would  appreciate your feedback regarding this.

I’m writing to ask about the grades on my most recent assignment. I think I did a great job, but I was surprised to see that my grade was less than I expected.

I know you said in class that we would have a chance to make up for any mistakes on the first draft, but it seems like our last assignment is due very soon and I don’t have enough time to do another draft. Is there any way we can talk about this?

Thank you for your time,

Email a Professor About Grades

I am writing to you to let you know that I have received my grades for the semester. I am deeply disappointed in my performance on the final exam and feel that I did not do my best work. In light of this, I would like to request that you reconsider my grade for the final. I believe that if you look at all of my assignments, which are attached below, you will see that I earned an A in your class overall and was doing very well up until the end of the semester. If you have any questions about this request, please do not hesitate to contact me directly by email or phone number below.

Dear Professor [Last name],

Thank you so much for your time and consideration. I am writing to ask that you reconsider my grade in [class name], specifically the [grade] that I received.

I feel like the grade was unfair, as it does not reflect my performance in the class. In particular, I had a lot of trouble with this assignment, and it is not a good representation of my work throughout the semester. If we could talk about this, I would be grateful.

I am writing to you about my grades. I think that I have been a good student this semester, but I have not been getting the grades I deserve. I have been working hard and following all of your instructions, but there has been a lot going on in my life outside of school. In order to get better grades, I would like to ask if we could meet for an extra session next week.

I look forward to hearing from you soon!

I just wanted to let you know that I got a B- on my last paper. I think it’s because the assignment was very difficult and that the professor was looking for something more sophisticated than I could write. I will try harder next time.

I hope all is going well with you and your family.

I hope this email finds you well. I just wanted to reach out and let you know that I’ve been working hard in your class and am really enjoying it! My grades are not where they should be yet, but I’m working on them.

Thank you so much for everything!

I’ve been having some trouble with my grades lately. I’ve been working hard, but the last couple of weeks have been really stressful, and I’m not sure how much of my performance can be attributed to my efforts versus the stress. If you could take a look at my grades for this term and let me know what you think? I’d really appreciate it.

I’m writing to you today regarding my grades in your class. I am very concerned about my grade in [class name] and how it will affect my GPA. I know that this is not the first time I have spoken with you about it and I appreciate your help and patience with me.

I really want to do well in this class, but I find myself struggling to keep up with the workload and assignments. The material is very interesting and complex, which makes it hard for me to stay focused when there is so much else going on in my life.

I know that there are times when you have been lenient on grading—for example, allowing late submissions or allowing me to redo assignments—and I would be grateful if you could consider doing so again.

Thank you for your time!

Dear Professor Smith,

I’m writing to ask about my grade in your class. I’ve been working hard and think I deserve a higher grade. My grade is currently a C+, but I think it should be a B+. My reason is that I have been doing well on all of the tests, and I have also been participating in all of the discussions.

Thank you for your time and consideration.

We have been working hard to improve our grades. We have decided to work harder in the next class and will try to do better. We hope that you will give us another chance, please!

Dear Prof. [name],

I’m writing to you because I have some questions about my grades on my last assignment.

Would it be possible for you to give me feedback on what you think could be improved? This way, if there’s something that needs fixing, I can fix it before the next assignment is due!

I really appreciate your help with this. Thanks for your time!

Dear Prof. [Professor’s Name],

I’m writing to ask about my grades for the past semester. I really appreciate your time and effort in grading my assignments, and I am very interested in pursuing a degree from your institution. However, I noticed that I received some low grades on my assignments, which make it difficult for me to get into the major of [Major] at this time.

I was wondering if there is any way that we could discuss the reasons why these grades were given and what can be done to improve them? Thank you so much for your time!

Thank you for your help and guidance with my coursework. I’m writing to ask about my grade on the most recent assignment. The feedback you provided was very helpful, and I appreciate all of the time you’ve put into helping me improve my work.

I understand that this assignment may not have been as strong as previous ones, but it was difficult for me to focus on writing because of some personal issues. If there’s anything else I can do to improve my performance, please let me know!

If you found our 31 Templates | Sample Email To Professor about Grades useful make sure to check out more of our templates here:

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4 Sample Email Templates for Busy Teachers

Use these and finally clear out your inbox.

Sample Email Templates for Teachers

It’s a truth universally acknowledged that teacher emails, like Gremlins, multiply if you aren’t careful. If you get work emails at the rate I do, then you know how the constant back-and-forth can take up a big chunk of your work day, not to mention your Scandal-watching time.

Emails can also be a minefield of social awkwardness where you spend forever trying to find a tactful way to explain why Little Suzy missed recess today.

Below are some ideas and email templates to help you save your precious time and even more precious sanity.

First, some ground rules for quicker email writing in general:

  • Get in and out. Be polite and include greetings and closings, but don’t feel like you need to write a long response just because you were sent a long email.
  • Use the same greeting and closing every time. I give some examples below, but I start every email with “Dear so-and-so” and end every email with a simple “Best.” Make them something you don’t spend time ever thinking about.
  • Watch your response time. Many people feel obligated to answer emails as soon as humanly possible, but that just speeds up the pace and number of emails in your life. It also teaches people to expect your reply right away. By waiting to respond a few hours later, you give yourself more time to respond thoughtfully and a much-needed break from the constant back-and-forth.

Email Template #1: Changes to the Schedule

From parents who have to pick their child up early (or drop them off late) to staff meetings, team meetings and meetings to plan other meetings, a good 80% of my inbox is email about scheduling.

Below is the fastest way to say, “Got it!” while still remaining polite.

Good Morning,

Thanks for letting me know. I have added it to the calendar.

Email Template #2: TLDR (Too Long; Don’t Respond by Email)

Sometimes you get a super-long email, often right after dinner time, where a parent has some thoughts they need to share with you, urgently . It often starts with, “Little Johnny came home from school today and said…” This parent clearly has many questions about an incident or failed test or some other concern that just occurred to him or her at 7:35pm on a Tuesday night.

It’s only natural to want to address their questions right away to both correct the historical record and offer your thoughts. But save time and sanity by waiting until morning and offering to set-up a phone or in-person meeting instead.

Having a conversation, rather than going back and forth by email, has a number of advantages. Not only does it save time, but it also eliminates the danger of inadvertently striking the wrong tone about a sensitive subject in email. Plus, if necessary, it also makes a space for an amped-up parent to calm down before you speak.

Dear Parent Name,

Thank you for being in touch. I think it’s best if we have a conversation either in person or by phone. I’m available the following times this week:

Monday, May 14, 2018: 1pm-1:15pm or 3:30pm-3:45pm

Tuesday, May 15, 2018: 9:30am – 9:45pm*

Please let me know which time works best for you.

*I’ve found that giving only a few choices makes setting-up an appointment easier and setting a clear end time ensures you don’t spend your entire prep on the phone.

Email Template #3: Sorry for the Delay

Being human and all, we can sometimes take a little bit longer responding to an email than normal. I’m of the opinion that answering non-urgent emails within 36 hours is acceptable, but if I take longer than that, I start my emails like this:

Thanks for your patience while I got back to you on this…. [Insert reply to original email here].

Email Template #4: The Gentle Nudge

A good friend has a job where she has to constantly remind people that they haven’t paid their bill on time or haven’t sent the documents they promised. She swears that you can get away with asking for anything if you begin your request with, “just a friendly reminder.”  It totally works!

Good Afternoon,

Just a friendly reminder that [Jimmy has not yet turned in his permission slip for our field trip]. Could you please [return a signed permission slip] by [Friday/ as soon as possible].

I appreciate your help with this!

We’d love to see the email templates you use most often! Come and share   in our  WeAreTeachers HELPLINE group  on Facebook. 

Plus, how to respond to an angry message from a parent.

4 Sample Email Templates for Busy Teachers

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IMAGES

  1. How to Write a Clear, Polite Email to a Teacher

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  2. How to Write an Email to a Teacher: Tips and Templates

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  3. Email Templates for Teachers to Parents

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  4. How to Write an Email to a Teacher: Tips and Templates

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  5. Email To Professor About Missing Class

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  6. How to Write an Email to a Teacher: Tips and Templates

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  1. STD 9 English assignment Email

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  3. Texas❤️ missing template 😂

  4. When The Math Teacher Goes Missing 💀

  5. How to write an email professionally

COMMENTS

  1. Missing Assignment Email to Teacher: 25 Examples

    1 |I am writing this email to inform you that I forgot to submit my assignment. It was due today, but I didn't have time to finish it in time. I apologize and I hope you understand. 2| I am very sorry to report that I have not completed my homework yet. I did not have time after school today and would like to do it now.

  2. Missing Assignment Sample Email

    Missing Assignment Email Template 1 Dear Professor, This email is regarding my missing assignment for class. I am currently working on another project that I will be submitting to a contest at the end of this week.

  3. How to Email a Teacher About Missing Class (with Examples)

    Q&A | Tips It happens! Sometimes you have to miss school. Whether you have a doctor's appointment during math class or wake up sick with the flu, everyone misses class occasionally. But how can you let your teacher or professor know you'll be out? A quick email can solve all of your worries and keep everyone updated.

  4. How to email a professor with 22 different examples

    Starfish Email by Misses Assignments | Wilmington University In this guide on how to email a academic, we break blue the steps to writing better messages. You'll learn who structure on a sound contact go a professor (and what on avoid).

  5. 25 Professional Teacher Email Examples

    1. Example teacher email about homework Dear [Teacher's Name], I hope this message finds you well. I had a quick question regarding the homework assigned in class yesterday. I wasn't quite clear on the instructions for problem #3 and was hoping you could provide a bit more clarity on what is expected. Thank you for your time and guidance.

  6. Late Assignment Email: Examples and Professor Escape Tips

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  7. How to email a professor with 22 different examples

    1. How to write an excuse email to professor example. Dear Professor (name), My name is (your name), and I'm in your (insert details) class. First, I would like to apologize personally and explain why I have been unable to (insert what you need an excuse for). II would like to reassure you that this won't happen again.

  8. How To Write An Email To A Professor For Missing Exam

    Template 1: Missed Exam Due To Illness. My name is { { Your name }} and I am a { { Year }} student in your { { Class and Section Number }} class. This email is to apologize for missing the { { Course title }} examination. Unfortunately, I was ill and had to visit the doctor on { { Date }}.

  9. Missing Assignment Automatic Email Template and Form

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  10. PDF Sample Emails for Early Alert and/or Outreach to Students

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  11. How to Write an Email for Missing Class

    1. Review the Course Syllabus 2. Gather Relevant Information 3. Decide on a Plan for Catching Up 4. Consider Your Tone and Language 5. Prepare for Possible Outcomes Missing Class Email Template What to Include in a Missing Class Email Step 1: Plan Your Email Step 2: Reference the Syllabus and Attendance Policy

  12. How to Email a Teacher About Missing Class (with Examples)

    Print Etiquette & Tricks | Q&A | Tips It happens! Sometimes you can to miss school. Is you have a doctor's appointment during math class button wake up sick with the flu, everyone failed class casual. But how may you lets your teacher or professor know you'll be from? A quick email can solve all from your worries and keep everyone updated.

  13. How To: Help Students to Complete Missing Work: The Late-Work Teacher

    Negotiate a Plan to Complete Missing Work. The teacher and student create a log with entries for all of the missing assignments. Each entry includes a description of the missing assignment and a due date by which the student pledges to submit that work. This log becomes the student's work plan.

  14. Students Email Their Parents About Missing Work

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  15. PDF Missing Assignment Emails to Parents instructions for Teachers

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  16. 12 Best Email Templates For Busy Teachers [2024]

    12 Best Email Templates For Busy Teachers [2024] Ankita Ghosh • Updated: January 19th, 2023 If you're a teacher and send emails regularly, the following templates can be used for any sort of communication, whether it be contacting parents, students, or updating your colleagues. Here are 12 free templates you can use in 2022.

  17. How to send bulk missing assignment emails to all students

    Teachers FAQs for Teachers How to send bulk missing assignment emails to all students Save time and follow up on missing work with Schoolytics The Missing Assignment Report helps teachers by saving time tracking missing work and keeps communication clear between the classroom and home.

  18. Sample Email To Professor about Grades

    Whether you need your professor's help to change your grade or let you know how to improve your marks, you need to let them know by writing a really good email. Here is the ultimate list of 31 Templates & Sample Emails To A Professor about Grades. 1. Dear Professor [name], I hope you are well. I'm writing to ask about my grades for the ...

  19. Sample Email Templates for Busy Teachers

    Email Template #4: The Gentle Nudge. A good friend has a job where she has to constantly remind people that they haven't paid their bill on time or haven't sent the documents they promised. She swears that you can get away with asking for anything if you begin your request with, "just a friendly reminder.".

  20. r/Teachers on Reddit: Can anyone give me an email template for "Your

    Not a template, but something been using to soften blow is adding in there "I am contacting parents due to the many students with missing assignments due to illness or quarantine related absences" I think it depersonalizes is a bit and emphasizes that many kids are struggling, I'm not trying to pick on precious Johnny.

  21. Sample Letter to Parents about Missing Homework

    22 Hillcrest Road Essex Junction, VT 01560 Dear Mrs. Wright: This is with reference to your daughter, Amelia Wright, who is a Grade 4 student at St. Peter's School. It has come to my attention that Amelia has been erratic in bringing her homework to school for a few months now, despite several reminders in her homework diary.

  22. Missed Assignment Reminder Teaching Resources

    This Missing Assignments template helps you, your students, and parents keep track of any missing assignments throughout the week. You can also share this with parents at the beginning or end of the week, so that parents can stay updated instead of sending out individual reminders to each parent.

  23. Missing Assignment Form Template

    This Missing Assignment Form Template contains form fields that ask for the student name, email address, class or subject name, deadline date and time, turned in date and time, and the reason why the homework was not submitted. This form is using the Date Picker tool that allows you to have a date calendar and time in the same field.